Meeting 01/19, Tuesday January 8th 2019

Present: Cllrs Britten, Laity, Mrs. Hosking, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Clayton & Read Apologies: None Visitors: Mrs. Sue Nicholas CC and the Reverend Paul Benney Prayers: The Reverend Benney led the Council in Prayers 001. Public Participation. Mr. Laity, having declared a personal interest and in his capacity as a private citizen, […]
  • Present: Cllrs Britten, Laity, Mrs. Hosking, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Clayton & Read
  • Apologies: None
  • Visitors: Mrs. Sue Nicholas CC and the Reverend Paul Benney
  • Prayers: The Reverend Benney led the Council in Prayers

001. Public Participation.

Mr. Laity, having declared a personal interest and in his capacity as a private citizen, spoke in objection to planning application PA18/11273.

Cllr Nicholas CC updated the Council on:

  • The two forthcoming consultations on Parish Boundaries and Governance, following on from the new Divisional Boundaries that come on stream in 2021, and the workloads and responsibilities flowing from these changes.
  • The Community Network Forum is next Thursday (17th January). The Emergency Planning Officer for Cornwall Council will give a talk about how Towns and Parishes can set about preparing an Emergency Plan. She also said that costings are awaited in respect of the Highways projects for which bids had been made.
  • She has e-mailed Mr. Jackson-Hole regarding costings for the Double Yellow Lines, following on from consultations about these.
  • In response to a question from Cllr Trudgen concerning the width restriction and sign at Rosehill, she said that Satnavs can’t be easily changed, and that, so far as signage was concerned, she is drawing up a list of signs to be done.

002. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her last report

003. Minutes of the Council Meeting held on 11th December 2018. The Minutes having been circulated previously it was proposed by Cllr Britten, and seconded by Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

004. (Planning). Following comments made by Cllr Read concerning the adoption of comments made by residents, there was a general discussion about the way planning applications should be dealt with. Cllr Reynolds having commented on the Perranuthnoe Parish Council Minutes, and the way they appeared to deal with planning applications, the Clerk gave a brief resumé of the way that Council proceeded. The clerk suggested that two Councillors with the time and knowledge, perhaps Cllrs Laity and Clayton or Hosking, should take on responsibility for reviewing each application as it came in and preparing a written report, with recommendations, which the Council could then discuss. It was agreed that Cllrs Read, Laity and Clayton would arrange to meet and formulate a recommendation for the Council as to how best to proceed.

Finance

007. Correspondence. Receive Bank Reconciliation Statement, Profit & Loss account, Prior year report and Budget Variance report for November 2018. These, having previously been circulated, were noted and approved

008. Statement of Accounts (Estimated)

Current Account £ 100.00
High Interest Business Account £65,562.92
NS & I Account £97,930.17

Petty Cash spent in December 2018 £0.00

Payments

James D. Jacoby (Salary)
HM Revenue & Customs (Tax and NI)
Wallgate Ltd (2 new units for Square WCs) £6,373.09
Malcolm Heather (cuttings in November and December) £1,008.00
Richard Tucker (gardening) £ 92.50
Robert Hosking (treatment of bare wood on playground equipment) £ 99.60
Mr. A. M. Lawrence (fabrication work at Folly Field playground) £ 500.00
Dulux Decorator Centre (Cuprinol for Folly Field playground) £ 41.69
City Electrical Factors (time switch for Town Hall Christmas lights) £ 30.52
Stephens Scown LLP (fees for work from 22.09.18 to 28.12.18 East End Garages) £ 566.40
James D. Jacoby (to reimburse 100 x 2nd class stamps) £ 58.00
Vaughan Glover (playground reports and fitting gate catch) £ 240.00
EDF (sundry electrical DDs) £ 172.00
BT Group Plc (‘phone bill, by DD) £ 241.63
Pennon Water (SWW) (water and sewage, Folly Field WCS, by DD) £ 482.15
Pennon Water (SWW) (cemetery water, by DD) £ 14.29
British Gas (electricity at Square WCs, by DD) £ 51.05

Receipts

Barclays Bank (interest 03.09.18 to 02.12.18, direct credit) £ 36.90
EDF (refund on Maypole Garden electricity, by direct credit) £ 16.01
Mr. F. I. J. Nicholas (garage rent) £ 50.00
Peakes of Tolcarne (Mrs. Scott’s interment) £ 972.00
Dignity Funerals Ltd (Mrs. Sylvia Richards’ interment) £ 591.00

It was proposed by Cllr Trudgen and seconded Cllr Read that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

Cllr Reynolds asked that Petty Cash, or a Council Debit card, be put on the next agenda for discussion, as she felt it wasn’t right that the clerk should pay for things himself and seek reimbursement from the Council

009. Planning

a. Applications for Planning Permission

Before any of the following two planning applications was discussed, Cllr Read declared an interest and left the room, not returning until all the applications had been determined.

PA18/11273. Outline planning permission with some matters reserved: construction of residential dwelling and associated works. Land north of 2 Millfields, Green Lane West. Mr. S. Mann. Cllr Laity having previously declared an interest, left the room before the application was discussed, not returning until after the decision had been made. The various letters of objection received having been previously circulated it was proposed by Cllr Vincent that that application be opposed for the following reasons (a) the application will have an adverse effect on the quality of life of the occupants of the surrounding properties (b) the location of the application is an agricultural field and not part of the curtilage of 2 Millfields (c) the area does not fall within the town of Marazion and as such it can be considered part of the open countryside (permitting the building of a dwelling house in the open countryside would, in the Council’s opinion, be contrary to Policy 7 of the Cornwall Local Plan) (d) the application site is not surrounded by housing on three sides and cannot be considered infill. In the Council’s opinion, it does not comply with Policy 3 of the Cornwall Local Plan as it would physically extend into the open countryside. It is not rounding off as the land is agricultural and not previously developed (e) the application will have an adverse impact on the countryside environment and the wildlife that lives on Marazion Marsh and surrounding countryside. In the Council’s opinion, this will be contrary to Policy 23 of the Cornwall Local Plan (f) the application site is prone to flooding and the addition of properties in the field will increase the risk to the field and adjoining properties. This would, in the Council’s opinion, be contrary to Policy 26 of the Cornwall Local Plan (g) access to the site is poor and there would also be an increase in traffic leading onto Green Lane West, part of the National Cycle Route, via a junction with very poor visibility. The Council is of the opinion that this would be contrary to Policy 27 of the Cornwall Local Plan (h) the application would be an encroachment onto the countryside outside the clearly defined residential area in contravention to Cornwall Planning Policy. This was seconded by Cllr Collins and carried unanimously

PA18/11282. Retention of existing flat roof structure and window (previously approved PA15/11538). Seacrest, Leys Lane. Mr. C. Menear. The objection received from a resident was noted. It was proposed by Cllr Clayton that the application be opposed because (a) there is no mention on the plan of obscure glazing (b) the height of glazing, adequately to obscure view should be 1800 mm and (c) because of this there are overlooking issues. This was seconded by Cllr Britten and carried unanimously. The clerk was also asked to contact planning enforcement because the owner has fitted a new window without planning permission, has also fitted French doors in a flat dormer section with a new window in the dormer cheek and has not changed the clear glass to opaque, as instructed.

PA18/11444. Construction of 2 dwellinghouses, parking, landscaping and associated works (previously approved PA17/05362). Henfor Farm, Turnpike Road. Mr. & Mrs. A. Mann. It was proposed by Cllr Trudgen and seconded by Cllr Vincent that the application be supported but before a vote could be taken Cllr Clayton proposed that the Council makes no comment. This was seconded by Cllr Hosking and as this was the second proposal it was voted on first and was carried by 6 votes in favour, with 3 against.

PA18/11486. Proposed conversion and extension to the existing redundant agricultural barn to form a dwelling. The Barn, Gwallon Lane. Mr. S. Allen. Before this was considered Cllrs Reynolds and Collins declared interests and left the room, not returning until after the decision had been made. It was proposed by Cllr Britten that the application be opposed because (a) this is a single skin shed that would have to be pulled down, and could not be converted (b) the curtilage is too large for a single dwelling (unless Permitted Development Rights are removed) and (c) the development would encroach into the countryside. This was seconded by Cllr Clayton and carried by 7 votes in favour with 1 against

b. It was noted that the following applications for Planning permission had been approved by Cornwall Council

PA18/09665. Dr. Alan Makepeace. Blue Waters, Market Place. Proposed extensions and alterations.

PA18/09733. Mr. Toby Clark. Oceans End, Rosehill. Felling 2 Monterey pine trees. (Decided not to make a TPO)

PA18/10320. Mr. G. Floyd. Re Ryth, Green Lane West. Amendment to substantially complete property – construction of conservatory, reduction of full balcony to Juliet balcony.

PA18/10321. PKJ Properties Ltd. 1 Coastguard Cottages, road between Green Lane and the Square. Replacement windows

PA18/10324. PKJ Properties Ltd. 2 Coastguard Cottages. Replacement windows.

c. It was also noted that the following Planning Appeal had been dismissed

PA17/09984. Godrev, School Lane. Mr. R Hunt.

010. Correspondence

a. Letter of 13th December 2018 re. cemetery burial plot. This letter, having been previously circulated, the Council instructed the clerk to write to the correspondent to say that as she fell within the criteria to be buried in Marazion Cemetery she would be able to be buried there, but that the Council will not pre-sell her a burial plot.

b. Letter from Cornwall Council Planning Enforcement re. Witch Ball. This letter having been previously circulated, the Council noted it. Cllr Laity expressed his dissatisfaction and proposed that the Council write to the Enforcement Officer to express the Council’s concern and ask for the matter to be reconsidered. Cllr Read seconded this and it was carried unanimously.

c. E-mail from Cornwall Council re. Community Governance review. This also having been previously circulated, it was decided, in view of the advice of the Divisional Member, not to partake in the Community Governance Review until she sees what is involved.

d. Sowenna appeal. The appeal letter having previously been circulated, it was proposed by Cllr Trudgen, seconded by Cllr Britten and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment to the Sowenna Appeal of £200.00.

e. Receive and approve Mr. Glover’s playground reports for December. These having been previously circulated, were noted and approved. It was agreed that the Playground subcommittee would investigate the latch problem, which seemed to be a regularly occurring one

Councillors’ Reports

011. Cllr Collins reported on the following:

• White lining of spaces at East End garages. He had spoken to Mr. Stephen Rose of Cormac, who had done the white-lining for St. Erth Parish Council at their public convenience. Cllr Britten proposed that Cllr Collins ask Mr. Rose to give the Council a quote for doing the white-lining at East End Garages. This was seconded by Cllr Vincent and carried unanimously.

• One of the picnic benches had been coated with preservative by Mr. Robert Hosking. Cllr Collins feels that it would be a good idea to have Mr. Hosking similarly treat the remaining picnic tables. Cllr Britten proposed that Mr. Hosking be asked to do this. This was seconded by Cllr Trudgen and carried unanimously.

• Wallgate Limited had stressed the importance of the correct soap being used in the Wallgates. Although the new head of Back of House at the Godolphin Arms was aware of this, the clerk was instructed to e-mail her to stress the importance of using “Gold Soap” which has to be obtained from Wallgate

012. Cllr Laity reported on:

• The meeting he and the Mayor had had with Mr. Mike Peters of Cormac, regarding various highways issues.

• The reinstatement of the Zebra Crossing and the white-lining of the cobbles in the Square was part of the Community Network Panel bid, the result of which was awaited.

• The situation regarding Akron. The clerk was asked to seek clarification of condition 6 of the planning consent.

013. Clerk’s Report

a. VAT and book-keeping. The clerk, having circulated various papers, advised that Mr. Mathews had sent him a further e-mail which he had not yet had time to consider. He said he would carry this forward to the next meeting.

b. Poppy Appeal Organiser (PAO). Cllr Laity advised that his contact did not want to take it over. The clerk said that he would shortly resign as the PAO and perhaps the Council should consider a councillor taking over this function.

c. The clerk reported that no application for an election had been made and that the Council was now able to go through the procedures to co-opt to fill the seat left vacant by Mrs. Edmonds’ resignation.

Confidential matters

014. The clerk and Cllr Laity updated the Council on the situation with the Tea Hut and Folly Field car park lease.

015. East End Garages. After the clerk had read out an e-mail from Mr. Peter Heather, it was decided that as the time was late (21.50 hours) this important matter should be discussed at a separate meeting, agreed to take place at 19.30 hours on Tuesday 15th January

016. There being no further business the Mayor closed the meeting at 21.50 hours.

Town Mayor