Meeting 04/18 Tuesday 27th February 2018

Present: Cllrs Britten, Laity, Mrs. Reynolds, Trudgen, Mrs. Hosking, John Nicholas, Vincent, Read & Collins Apologies:   Cllrs Mrs. Edmonds & Clayton and Mrs. Sue Nicholas CC Visitors:  Mesdames Tamsin Woodhead & Heather Koldewey Public Speaking 049. Mrs. Koldewey spoke about plastic in the Oceans and on the local beaches. She explained that Mrs. Woodhead was […]
  • Present: Cllrs Britten, Laity, Mrs. Reynolds, Trudgen, Mrs. Hosking, John Nicholas, Vincent, Read & Collins
  • Apologies:   Cllrs Mrs. Edmonds & Clayton and Mrs. Sue Nicholas CC
  • Visitors:  Mesdames Tamsin Woodhead & Heather Koldewey

Public Speaking

049. Mrs. Koldewey spoke about plastic in the Oceans and on the local beaches. She explained that Mrs. Woodhead was the “Community Champion” And that there was a need to get local businesses and the Town Council involved and supportive. She explained that she would like a resolution from the Town Council supporting the initiative. She also said there was to be a major beach-clean on 6th

Mrs. Woodhead said that several businesses in the Town had signed up to the initiative, or had expressed a keen interest in it. One councillor is needed to join the Group which meets once a quarter. Cllr Hosking volunteered to do this.

Cllr Laity then proposed that the Council supports Marazion as a plastic free community. This was seconded by Cllr Hosking and carried unanimously

 Minutes of the Meeting held on 13th February 2018

050 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Vincent that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes

051. The clerk said that he had one matter that he would raise in the confidential section

Councillors Reports:

052. Cllr Vincent advised:

  • That 2 of the 2 electricians approached to quote for work had inspected both sets of toilets, the bus shelter and Fair Ground box. The Fair Ground box needs Western Power to deal with and the Council agreed that Cllr Vincent should deal with them.
  • He had been up to the allotments following correspondence about an abandoned allotment. This appeared to be allotment 18, which looks as though it hasn’t been worked. The clerk was instructed to write to the allotment holder.
  • He reported that the Cemetery was looking good and that, following the clerk’s e-mail on the subject, if the soil along the eastern wall were removed it would give extra grave spaces. Cllr Reynolds mentioned the previous history of this and Cllr Collins agreed to inspect and discuss with Mr. Beard.

053. Cllr Britten outlined the proposals of the Gig Club for a new Gig-shed at Henfor, close by the allotments. He tabled the plan that the Gig Club had given him and said that the Gig Club believed that if the Town Council applied for planning permission, then the fee would be remitted by 50%. The Council was unaware of this but felt they couldn’t apply for planning permission and then vote on the proposal when it came before it.

054. Cllr Trudgen highlighted the poor state of decoration of the Tea Hut.

055. Cllr Read advised that the Council needs to keep a watch on the implementation of planning permissions for an application had come before the Council with materials not being specified. Cornwall Council had subsequently given permission for materials that were against its own guidelines. It was agreed that a letter of complaint should be sent to the Chief Planning Officer.

056. Cllr Laity updated the Council with regard to the St. Piran’s Day celebration to take place at the School on 5th March

Planning

057 Applications for planning permission

Before any of the following planning applications were considered, Cllr Read declared an interest and left the room, not returning until after all had been decided

PA18/01411. Replacement windows. Lean-an-Garrick, West End. P K J Properties Ltd. It was proposed by Cllr Trudgen, seconded by Cllr Britten, that the application be supported, carried unanimously

PA18/01568. Replacement of front bay window. Flat 1, Malvern, Kings Road, West End. PKJ Properties Ltd. It was proposed by Cllr Britten, seconded by Cllr Vincent, that the application be supported, carried unanimously

PA18/01391. Replacement extension and alterations including increased decking area/external landscaping. Repair/renew boundary structure. Mawingu, 4 Trevenner Lane. Samantha Davis. It was proposed by Cllr John Nicholas, seconded by Cllr Hosking, that the application be supported, carried unanimously

PA18/01637. Replacement windows. 3 Coastguard Cottages, West End. PKJ Properties Ltd. It was proposed by Cllr Trudgen, seconded by Cllr Britten, that the application be supported, carried unanimously

Any others received by the time of the meeting on 27th February: None

It was noted that the following planning permissions had been granted:

PA17/05720. Mr. & Mrs. John Gentle. Akron, Oates Road. Erection of single storey three-bedroom dwelling and change of use of existing dwelling to form annexe. Works to secure stabilisation to the sea wall with shuttered concrete reinforcement at base and soil nail and mesh protection to upper cliff edge, erection of stair access for maintenance. Reduction of existing footpath from garden gate to cliff edge.

PA17/11520 and PA17/11521 (Listed Building Consent). Mr. P. O’Neill. Out of the Blue, the Square. Upgrading existing windows, doors, roof covering and rainwater goods, and installation of new first floor window to south-east elevation and change roof of lean-to extension to form monopitched to flat.

PA17/12190. Mr. Trevor Smith. Kantara, Fore Street. Certificate of Lawful development for an existing use for part of dwelling to form additional dwelling.

And that no notifications of any planning applications being refused had been received

Correspondence

058 The clerk reported that the following had been received:-

  • Letter of request for donation from Mounts Bay Rotary. Before deciding on whether to make a grant or not, the clerk was instructed to write to ascertain what local charities are being benefitted.
  • Receive and approve Mr. Glover’s playground inspection reports for February. With regard to Mr. Glover’s recommendation that the platform above the scramble net be replaced, it was agreed that Cllr Collins should meet Mr. Glover. The clerk said he would e-mail Vaughan and copy Cllr Collins in, so they cold make contact with each other. So far as the Folly Field playground and the funnel net were concerned, Cllr Read reported that HAGS-RSS had now confirmed that they would do the repainting work at their expense, so the Council could go ahead and authorise them to do the work
  • Receive and approve the Bus Shelters Risk Assessment report by Cllrs Nicholas & Britten. The question of the replacement of the Feliskirk bus shelter, and possibly the Henfor one, will be discussed with Lord St. Levan at his next meeting with the Mayor and Deputy. The clerk was instructed to ask Richard Tucker to clear weeds, brambles and ivy from the bus shelters.

Clerk’s Report

059a. Date of extra meeting re. Neighbourhood Plan briefing. As neither Cllr Edmonds, nor Cllr Clayton, were present, it was decided to defer this until the next meeting.

059b. The clerk informed the Council that he would be away on leave on 5th & 6th March and at a Cornwall Association of Local Councils course on the General Data Protection Regulations on 9th March.

Financial and Confidential matters

060 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for January 2018. These having been previously circulated were noted.

061. Minute 047 (East End Garages). Before this was discussed both Cllr Nicholas and Cllr Reynolds declared interests and left the room, not returning until after the discussions had been completed. The clerk advised the Council that its solicitors had asked for the materials to be removed from the right of way by 5th The clerk also read out Cllr Edmonds e-mail. It was felt that, as regards the car parked, it didn’t block pedestrian access. The roof box, it was thought, belonged to the tenants of garage 2, and the clerk was instructed to write to them to remove it.

062 Tea Hut and Car Park. Cllr Laity briefed the Council on the meeting he and the clerk had had with Mr. Heather on 15th February. As to the decorating of the Tea Hut, given the photographs taken by Cllr Trudgen, and displayed at the meeting through the projector, it should be checked if the now-expired lease was a full repairing one or not.

063 Receipts and Payments              

Receipts

  • Cllr Nicholas (Garage rent) £50.00
  • Mrs H. Bull (Memorial inscription for P. Bull)  £17.50

Approve the payments listed on the payments schedule

THE SCHEDULE

  • Chubb Fire & Security Ltd. (annual maintenance contract) £129.38
  • Jewson Ltd. (Playground repairs) £15.28
  • Complete Business Solutions Group (stationery) £47.58
  • Vaughan Glover (renovating final 2 benches at the Folly Field) £180.00
  • Vaughan Glover (playground inspections and work) £240.00
  • The Information Commissioner (Data Protection registration renewal) £35.00
  • Stephens Scown (legal fees for work between 31.01.18 and 21.02.18) £222.00
  • British Gas Business (Folly Field electricity, by DD) £200.10
  • EDF (sundry electrical DDs)  £97.00
  • Pennon Water Services (Folly Field water and sewage, by DD) £244.28

It was proposed Cllr Vincent and seconded Cllr Britten that the payments be paid, carried unanimously

064 There being no further business the Mayor closed the meeting at 21.12 hours.

Town Mayor