Meeting 05/18 Tuesday 13th March 2018

Present:          Cllrs Laity, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Clayton, Mrs. Hosking, Mrs. Edmonds, Britten & Read Apologies:      None Visitors:         Reverend Kirsten Norfolk and Cllr Sue Nicholas CC Prayers:          The Reverend Norfolk led the Council in Prayers   065. Public Participation. Cllr Sue Nicholas CC briefed the Council on: The work on […]

Present:          Cllrs Laity, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Clayton, Mrs. Hosking, Mrs. Edmonds, Britten & Read

Apologies:      None

Visitors:         Reverend Kirsten Norfolk and Cllr Sue Nicholas CC

Prayers:          The Reverend Norfolk led the Council in Prayers

 

065. Public Participation.

Cllr Sue Nicholas CC briefed the Council on:

  • The work on the roundabout at the top of the Marazion by-pass, which work was now under way.
  • The Traffic Regulation Orders, including yellow lines for Trevenner, are in hand. There is some discrepancy in financial figures to be resolved regarding payment.
  • A tentative date has been set for a meeting in Marazion of the Coastal Communities Group.
  • There are various highways matters to be looked into and she is hoping to organise a “drive-round” with Mr. Peters of Highways. This will include the crossing at West End, near the Godolphin Arms.
  • In answer to a question from Cllr Trudgen concerning the lack of Cornishman advertising of planning applications, and the lack of notices being posted nearby, and neighbours being informed of applications, Cllr Sue Nicholas will take the matter up with the Planning Department.
  • She will do likewise in response to Cllr Read’s concern that, in implementing planning conditions, Planning Officers are not always following Cornwall Council’s own guidelines.

066. Mayor’s Report. The Mayor reported to the Council on the functions and events that she had attended since the date of her last report

067 Minutes of the Council Meeting held on 27th February 2018. The Minutes having been circulated previously it was proposed by Cllr Britten, and seconded by Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

068. Minute 058a. (Mounts Bay Rotary Donation). The Council felt that the response received from the Chairman of Mounts Bay Rotary did not indicate with sufficient accuracy any charity that would benefit the residents of Marazion and so the Council felt it could not make any donation.

069 Minute 052. Cllr Vincent reported that Western Power have given a job number for the work to the Folly Field electric box and the bus shelter but haven’t started work yet.

070. Minute 059a. A tentative date of 20th March at 19.00 hours was agreed for the Neighbourhood Plan briefing meeting. Cllr Sue Nicholas will liaise with Mr. James Hardy and confirm shortly.

071. Minute 058c. Cllr Britten reported that it was evident that more work was needed than thought on the Henfor bus shelter, the roof of which had sustained damage in the recent stormy weather. Further consideration of this will take place at the next meeting, and the clerk was asked to put it on the next agenda.

072. Minute 053. Cllr Britten reported that the Gig Club are now looking into the cost of laying on water and electricity for the building at Henfor.

073. Minute 056. Following the successful St. Piran’s Day celebration, the question of making a donation to the School, to help defray the cost, was raised. It was decided to carry this forward to the next meeting.

Finance

074. Statement of Accounts (Estimated)

  • Current Account £100.00
  • High Interest Business Account £124,270.23
  • NS & I Account £47,806.41

 

  • Petty Cash spent in February £0.00

 

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • CommuniCorp (Clerks & Councils Direct subscription) £12.00
  • Miller Commercial LLP (professional fees) £1,050.00

Receipts

  • Alfred Smith & Son Ltd (interment of the late R. G. Parker) £591.00

It was proposed by Cllr Britten and seconded Cllr Edmonds that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

075 Planning

  •  Applications for Planning Permission. None notified for consideration
  • Application for Planning permission approved by Cornwall Council. None notified

076 Correspondence

  • Clerks & Councils Direct (2 copies). These, having been tabled, were noted.

Councillors’ Reports

077. Cllr Laity briefed the Council on the damage caused by vandals, who had exploded a Fire Cracker in the new toilet bowl in the Square Toilets, with dramatically disastrous results, as evidenced by the 5 photographs which were displayed. It was noted that a Crime Number had been allocated, but that the Police didn’t have the resources to investigate. It was felt that it was not worth claiming on the Council’s insurance policy

078. Cllr Edmonds reported:

  • That she had been to a meeting of the Police Liaison Group. These meetings will take place quarterly and the next meeting will address licensing matters. They also discussed an Early Warning System, and the present priorities for crime, given that resources were severely stretched.
  • That she had been to the Cornwall Council led Planning Conference, which had been very useful.

079. Cllr Reynolds reported:

  • That she had spoken to former Cllr Peter Row about the bus shelter light. He had advised her that it was removed due to repeated vandal damage and consequent danger of electrocution. Cllr Reynolds feels electricity should not be installed again.
  • On the claim by HMRC for arrears of National Insurance. After numerous, fruitless, telephone calls she had ascertained that the problem arose from a misreporting of end of year figures in 2015. She felt that Mr. Mathews should assist in rectifying this. Cllr Laity proposed that councillors with some knowledge of these things should consider and advise what needs to be done about the accounts arrangements. This was seconded by Cllr Read and carried unanimously. Cllrs Reynolds, Edmonds and Britten volunteered to deal with this.

080. Cllr Collins reported:

  • That he had met with Mr. Glover at the Football Field playground. Whilst the platform to which Mr. Glover had previously referred did need repair, it did not need replacing. He then proposed it should be repaired. Cllr Britten seconded this and it was carried unanimously
  • That he had met with Mr. Beard at the cemetery. Extra grave spaces could be obtained if the earth previously referred to was moved. He and Mr. Beard will liaise on the question of cost, and when this is known, Cllr Collins will report back to the Council

081. It was agreed that the Playground subcommittee should meet on 14th March to deal with some urgent matters. Cllr Britten proposed that the subcommittee should make decisions and act on them, reporting back to the Council thereafter. This was seconded by Cllr Laity and carried unanimously

082 Clerk’s Report

  • LMP and SWCP offers for 2018/2019. The clerk reported that the offers had been received and had been referred to Cllrs Vincent and Reynolds for instructions
  • Receive, approve and consider East End Garages Risk Assessment form. This was noted. It was felt that East End Garages needed to be considered more fully, and the clerk was instructed to put this on the next agenda, and to provide copies of the tenancy agreements at present in force.
  • Henfor Bus shelter roof. This has been dealt with above.

Confidential matters

083. Review of Internal Controls. The paper prepared by the clerk having previously been circulated, was noted and approved.

084 Review of Direct Debits. The clerk advised that the only Direct Debits in force were for BT, electricity and water supplies. The Council considered it appropriate to continue with these.

085. Cllr Hosking reported that Mr. Ridge, the Pharmacist, was retiring after 33 years of service to the residents of the Town. It was agreed that he should be presented with a Certificate to mark this.

086 Cllr Laity updated the Council on progress with regard to negotiations for the renewal of the lease for the Tea Hut and Car Park

087. There being no further business the Mayor closed the meeting at 21.25 hours.

Town Mayor