Meeting 07/18 Tuesday 10th April 2018

Present:          Cllrs Laity, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Mrs. Hosking & Read Apologies:      Cllrs Britten, Edmonds and Clayton & Cllr Sue Nicholas CC Visitors:         Reverend Kirsten Norfolk Prayers:          The Reverend Norfolk led the Council in Prayers Public Participation. None 104. Mayor’s Report. The Mayor reported to the Council on the functions […]
  • Present:          Cllrs Laity, John Nicholas, Trudgen, Collins, Vincent, Mrs. Reynolds, Mrs. Hosking & Read
  • Apologies:      Cllrs Britten, Edmonds and Clayton & Cllr Sue Nicholas CC
  • Visitors:         Reverend Kirsten Norfolk
  • Prayers:          The Reverend Norfolk led the Council in Prayers

Public Participation. None

104. Mayor’s Report. The Mayor reported to the Council on the functions and events that she had attended since the date of her last report

105 Minutes of the Council Meeting held on 27thMarch 2018.The Minutes having been circulated previously it was proposed by Cllr Laity, and seconded by Cllr Vincent that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

106. Cllr Nicholas reported that the Wallgate machine in the Public Conveniences in the Square wasn’t working. The clerk was asked to get Mr. G. Bull to investigate and repair.

107.Minute 097c.Cllr Reynolds reported that the fence that had been moved at the Island Field allotments had now been put back.

Finance

108. Statement of Accounts (Estimated)

  • Current Account  £100.00
  • High Interest Business Account £116,464.43
  • NS & I Account £47,806.41

Petty Cash spent in March                  £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Cornwall Council (Council Tax, Square WCs) £774.84
  • Cornwall Council (Council Tax, Folly Field recreation ground) £223.84
  • Cornwall Council (Council Tax, cemetery) £373.08
  • Cornwall Council (Council Tax, Memorial Garden)  £48.79
  • Marazion School (S.137 payment, minute 090 of meeting 06/18) £50.00
  • Cornwall ALC Ltd (Annual subscription) £450.35
  • Richard Tucker (sundry clearing work of pampas grass and to bus shelters) £360.00
  • Sowden & Sons Roofing (Henfor bus shelter re-roofing) £1,476.00
  • James D. Jacoby (to reimburse 100 x 1stand 100 x 2ndclass stamps) £125.00

Receipts

  • Mr. F. Allen (allotment rent)                                                                           £  15.00
  • Ms. Lucy Sparrow (allotment rent)                                                                £  15.00

It was proposed by Cllr Trudgen and seconded Cllr Nicholas that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

109 Planning

Applications for Planning Permission. None notified for consideration

Applications for Planning Permission approved by Cornwall Council

PA18/01391. Samantha Davis. Mawingu 4 Trevenner Lane Marazion TR17 0BL. Replacement extension and alterations including increased decking area/external landscaping. Repair/renew boundary structure.

PA18/01411. PKJ Properties Limited. Lean-An-Garrick West End Marazion Cornwall TR17 0EG. Replacement windows.

Applications for Planning Permission refused by Cornwall Council, or withdrawn.

PA18/00291. Mr Graham Else. Roundfields, Rosehill. Application for demolition of house and replace with a new house (Refused)

PA18/01568. PKJ Properties Ltd. Flat 1 Malvern Kings Road West End Marazion. Replacement of front bay window. (Withdrawn)

110 Correspondence

  • E-mail request to hire Maypole Garden for wedding photographs. The e-mail having been previously circulated, the Council decided that permission could not be given
  • Letter from Marazion Community Centre re. Annual Community Service. The clerk read this letter out and then handed it to the Mayor.

Councillors’ Reports

111Cllr Reynolds briefed the Council on:

  • A complaint about the track running down the allotments. She felt that although it had been churned up due to the inclement weather, there was nothing really wrong with it.
  • The fact that the “Welcome to Marazion Sign” had been placed in front of the two existing wooden posts. The clerk was asked to write to the Chamber of Commerce to ask them to move the sign or move the two wooden posts to a place where they can be used
  • The footpath finger-post at Virgin Hill has been laid down as it had become very loose.

112. Cllr Vincent reported on the fact that he had spoken with the holder of allotment 1 Island Field. Cllr Vincent told the Council that the allotment was being worked, and that as the holder cleared bracken he was encountering more stones (which he hoped to put to use) and evidence of fly-tipping.

113. Cllr Trudgen reported that the usual build-up of sand had taken place on the Folly Field path. The clerk was instructed to contact “Community Payback” and get them to come and clear it.

114. Cllr Laity reported:

  • That the Projector Insurance had come up for renewal. It was agreed that this was not needed.
  • That the replacement of the temporary signs at the toilets, and on the gate, have yet to be done but will be dealt with shortly.
  • The Piskey Pows (Witch Balls) have not been replaced on the Look Out, in spite of two letters of request. The clerk was instructed to contact Planning Enforcement about this.

115. The Roadside hedge at the Folly Field having been dealt with at the last meeting, was not discussed

116 Clerk’s Report

  • Receive and approve seats and picnic benches risk assessment forms. These having previously been circulated, were noted. The clerk was instructed to ask Vaughan Glover to ask him to deal with those slated for staining. The ones in the Square and at the War Memorial were the ones to be given priority
  • Receive a draft of the Council’s Privacy Policy, GDPR Privacy Policy, Consent Form and Privacy notices and Information Asset Registers. These having been circulated, were noted. The clerk advised that following an e-mail from CALC (also previously circulated) it will be necessary to mark time until certain further issues had been addressed. In the meantime, Councillors are aware of the new law and have taken advice and recognise their responsibilities

Confidential matters

117. Folly Field car park and Tea Hut. Miller Commercial’s e-mail of 10thApril, along with the draft Heads of Terms having been circulated, the Council resolved unanimously, on the proposal of Cllr Vincent, seconded by Cllr Read, to accept the Heads of Terms and to proceed as quickly as possible to complete matters.

118.East End Garages. After discussion it was proposed by Cllr Laity, seconded by Cllr Collins that the spaces should be marked out. This was carried unanimously.

119 Accountancy. The clerk briefed the Council on the problems that were being experienced with regard to the HMRC website and related matters. It was agreed that when Cllr Britten returned from leave, the clerk should meet with him and Cllr Reynolds to work out a way forward with regard to accountancy matters generally.

120. There being no further business the Mayor closed the meeting at 20.47 hours.

Town Mayor