Meeting 09/17, 23rd May 2017

Present: Cllrs Laity, Britten, Mrs. Hosking and Vincent Apologies: Cllr Trudgen and Mrs. Sue Nicholas CC Visitors: None Public Speaking. None The Mayor, Cllr Hosking, began the meeting by calling for a minute’s silence in memory of the victims of the atrocity in Manchester and for the murdered Marazion resident. Minutes of the Meeting held […]
  • Present: Cllrs Laity, Britten, Mrs. Hosking and Vincent
  • Apologies: Cllr Trudgen and Mrs. Sue Nicholas CC
  • Visitors: None
  • Public Speaking. None

The Mayor, Cllr Hosking, began the meeting by calling for a minute’s silence in memory of the victims of the atrocity in Manchester and for the murdered Marazion resident.

Minutes of the Meeting held on 25th April 2017

135 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Vincent that the minutes were deemed to be a true and correct record, carried unanimously.

 Matters arising from previous Minutes

136 Minute 125(d). (Folly Field flower bed) The clerk reported that nothing had been heard from CORMAC by way of a quotation for clearing the flower bed, as requested by Cllr Mitchell. Cllr Hosking reported that she had met a representative of CORMAC at the Devon County Show and that CORMAC will help with volunteers with gardening projects. The clerk was instructed to contact Ms Munday whose details Cllr Hosking provided. The clerk said he would ask Ms Munday to liaise with Cllr Hosking.

137. Minute 127. (Benches at the Folly Field). The clerk suggested that a councillor volunteers to investigate various benches and suppliers, with a view to reporting back at the next meeting, so the ordering of them could be taken forward. Given that “Best Value” ought to be given, the clerk suggested looking at various companies. Cllr Britten volunteered to do this.

Councillors Reports:

138. Cllr Hosking reported that Mr. & Mrs. Clive Goodhead had asked her to thank the Council for its support over the Dysons Wood planning application

139. (Smoking bin in the Maypole Garden) Cllr Laity that the Godolphin Arms wanted to put another Smoking Bin in the Maypole Garden. The Council agreed that this could be done and Cllr Laity agreed to inform the management at the Godolphin Arms accordingly.

140. (Ongoing garden maintenance at the Folly Field toilets) Cllr Laity advised that Mr. Richard Tucker has cleared up very well round the Folly Field toilets and that they are now looking good. Cllr Laity asked if the Council wished Mr. Tucker to go there on a regular basis to keep the area tidy. It was proposed by Cllr Vincent, seconded by Cllr Hosking, that Mr. Tucker be asked to do this. This was carried unanimously and Cllr Vincent said that he would ask Mr. Tucker to do this.

141 (Security Gate for Folly Field toilets) Cllr Laity reported on the quote received for this from South West Metal Works. Given that it was considered desirable to have this gate to prevent the public gaining access to the electricity box, and to prevent the area being used as a “convenience” when the toilets were closed, it was proposed by Cllr Britten, seconded by Cllr Laity, that this gate be obtained from South West Metal Works. The clerk was instructed to contact South West Metal Works accordingly.

142. (Signage for Folly Field playground) Cllr Laity showed “mock-ups” of the proposed signs. After discussion, it was proposed by Cllr Vincent, seconded by Cllr Hosking, that the proposed signs be obtained. This was carried unanimously and Cllr Laity will contact Multesigns to have them made up.

143. It was decided to defer this (Electrical supply to East End Garages and Store) until Cllr Trudgen returned.

Planning

 Applications for planning permission

  •  PA17/03528. Non-material approval sought in regards to PA15/09037 for 2 rooflights on the front and the back, north boundary stock proof fencing, WC window amended, living room rear window amended and amend and enclose front porch. Plot 3, land north of Marazion FC pitch, Gwallon Lane. SJ Construction. It was proposed by Cllr Britten, seconded by Cllr Vincent, that the application be supported. Carried unanimously
  • PA17/03852. Conversion of timber buildings into accommodation for the disabled. The Cottage, Gears Lane, Goldsithney. It was proposed by Cllr Vincent, seconded by Cllr Britten, that the application be supported. Carried unanimously.
  • Any others received by the time of the meeting on 23rd May 2017. None

It was noted that the following planning permissions had been granted:

  • PA17/00872. Dr. & Mrs. Price. Dysons Wood, Rosehill. Demolition of existing dwelling and erection of new dwelling and associated works, to include site boundary remedial works.
  • PA17/01068. Mr. & Mrs. Crebo. Long Rock View, Feliskirk Lane. Conversion of garage to form bedroom, cladding of existing dwelling house to update insulation and overall aesthetics, construction of balcony.
  • It was noted that no planning applications had been refused

Correspondence

 145 The clerk reported that the following had been received:-

(a) Request from Chicks for a donation. The clerk was instructed to write to Chicks to ask on where the Grants went and whether anyone from Marazion was actually benefitted. Cllr Laity will resend the clerk his suggested grant-application form for the Council to consider

b) Letter of thanks from Rotary Club of Mounts Bay for donation. This was noted.

(c) Letter to renew League of Friends’ membership, to include donation. It was proposed by Cllr Britten, seconded by Cllr Hosking and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the renewal of its membership along with the payment of £50.00

(d) Letter from Mr. Kitchin re. Telephone Box in the Square. Cllr Laity reported that this telephone box was actually listed. The Council decided that, as a preliminary, it would seek to have the other two telephone boxes

Clerks Report

146 The clerk reported on the following.

  • Council committees and “portfolios”. The Clerk, having previously circulated his brief on the matter, the Council agreed in principle that the old committees should cease to have effect. Cllr Vincent said that he was prepared to take on the role of keeping the cemetery, footpaths and allotments under supervision. It was felt that it would be better to wait until the Council was up to full strength before deciding who would take responsibility for other areas of the Council’s business.
  • Asset Risk Assessments. Similarly, it was agreed to defer considering this until the Council was up to full strength.
  • Adoption of Cornwall Council’s Code of Conduct April 2017. This having previously been circulated, it was proposed by Cllr Laity that it be adopted. This was seconded by Cllr Britten and carried unanimously.
  • Mayor Choosing “wash-up”. It was agreed that this had been a success, with a very happy atmosphere. It was felt that, on subsequent occasions, it would be much better to have name places for each guest, with a note of what he or she had ordered on each guest’s placed name.
  • The clerk reported that he had informed the Mayor Choosing meeting that all councillors had signed their Declarations of Acceptance of Office before that meeting began
  • Accident at Football Field playground. The clerk reported that he had received a call from a resident following an accident that her daughter had had in the Football Field playground. Given that the resident had said she had been advised to sue, the clerk reported that he had been in touch with the Council’s insurers and now awaited developments.

Financial and Confidential matters

147 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for April 2017. These having been previously circulated were noted. Cllr Laity felt that, once the Council was up to strength, Mr. Mathews be asked to come and explain the various reports. Given that the Council’s business was becoming more involved, and that greater sums of money were now passing through its hands, and given that the clerk’s workload was likely to increase, the Council felt that it might be a good idea to consider appointing a separate Responsible Financial Officer. The clerk was asked to look into this.

148. Bank Mandate form. The clerk asked Councillors to deal with these.

149. Co-option to fill the 5 vacant seats. The clerk advised the Council of his draft advertisement for the noticeboards and for “Down Your Way” in the Cornishman. It was felt that an advertisement in the Cornishman itself was not necessary, but that the vacancies should be advertised on Facebook

150 Receipts and Payments

Receipts

  • Mr. McKelvie (allotment rent) £15.00
  • Mr. Rogers (allotment rent) £15.00
  • Mr. Booth (allotment rent)  £15.00
  • Mr. Childs (allotment rent) £15.00
  • Mr. Hayman (allotment rent) £15.00
  • Cornwall Council (1/2 year’s precept) £26,260.00
  • Cornwall Council (CTSG) £2,210.64
  • St. Michael’s Mount Charity (grant towards Folly Field Playground refurbishment)                                          £10,000.00
  • M. Wilcock (allotment rent) £15.00
  • Mr. Kessell (allotment rents) £30.00
  • St. Aubyn Estates (Beach Box and Car park rents, including Balancing payment for Car park to y.e. 31.12.16)  £30,759.40
  • Mr. Nicholas (garage rent) £50.00
  • Mr. & Mrs. Moore (allotment rent) £15.00
  • Long Rock memorials (additional wording for the late Mr. Jago) £17.00

Payments

Approve the payments listed on the payments schedule

THE SCHEDULE

  • James D. Jacoby (Salary for April)
  • HMRC (Tax and National Insurance)
  • Hags-Smp Ltd (Playground refurbishment)  £44,171.17, (but in view of outstanding work payment of £34,637.17 is authorised) £34,637.17
  • 1st Office Equipment Ltd (copier charges) £61.66
  • City Electrical Factors Ltd (electrical goods) £14.16
  • Complete Business Solutions UK Ltd (colour toner cartridges) £240.22
  • Jewson Ltd (supplies) £13.93
  • Vaughan Glover (FF playground inspection and repairs) £95.00
  • Cllr Derek Laity (to reimburse for projector)  £259.98
  • Aon UK Ltd (Insurance renewal)  £2,078.66
  • South West Water Ltd (Folly Field water and sewerage 04.04 to 28.04) £1,160.96
  • RM & SJ Jones & Son (emptying Maypole Garden pond)  £96.00
  • British Gas (DD Folly Field WC electricity) £76.60
  • EDF (sundry electricity DDs) £137.00

It was proposed Cllr Laity and seconded Cllr Hosking that the payments be paid, carried unanimously.

 151 There being no further business the Mayor closed the meeting at 20.56 hours.

Town Mayor