Meeting 08/18 Tuesday 24th April 2018

Present:Cllrs Laity, Mrs. Reynolds, Clayton, Mrs. Hosking, Read, Collins, Trudgen and Britten Apologies:   Cllrs Vincent, Edmonds, John Nicholas and Mrs. Sue Nicholas CC Visitors:  None Public Speaking – none  Minutes of the Meeting held on 10thApril 2018 121 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Hosking that […]
  • Present:Cllrs Laity, Mrs. Reynolds, Clayton, Mrs. Hosking, Read, Collins, Trudgen and Britten
  • Apologies:   Cllrs Vincent, Edmonds, John Nicholas and Mrs. Sue Nicholas CC
  • Visitors:  None
  • Public Speaking – none

 Minutes of the Meeting held on 10thApril 2018

121 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Hosking that the minutes were deemed to be a true and correct record, carried unanimously.

 Matters arising from previous Minutes

122. Minute 119 (Accountancy). The clerk updated the Council on the situation. The clerk and Mr. Mathews have still not been able to deal with the PAYE problems, and the clerk has not yet been able to make a start on the Annual Audit preparations.

123.Minute 106(Wallgate in the ladies’ toilets in the WCs in the Square). In answer to a query from Cllr Trudgen, the clerk reported that he had yet to contact Mr. Bull about this.

124. Minute 113 (Sand at the Folly Field) Cllr Trudgen reported that a bit of work in clearing the build-up of sand had been undertaken. The clerk reported that he had e-mailed “Community Payback” and that his e-mail had been returned by the internet postmaster.

125. Minute 111. (“Welcome to Marazion” sign). In answer to a query from Cllr Reynolds, the clerk reported that that he had written to Mrs. Greig of the Chamber of Commerce, but that no reply had yet been received.

126. Minute 097c. (Allotments) Cllr Reynolds updated the Council.

Councillors Reports:

127. Cllr Trudgen reminded the Council that it was time for the Maypole Garden pond to be emptied. The Council agreed that he could arrange for this to be carried out.

128. Cllr Read raised the following:

  • He was concerned that the amount held in one of the Council’s accounts exceeded the Financial Compensation scheme. He felt that some of the money should be put into another account with a different bank. Cllr Collins proposed that this should be done. This was seconded by Cllr Reynolds and carried unanimously.
  • With regard to the access to Akron, he wondered if the Council would be notified about any application to stop up the public footpath. The clerk said he thought the Council would be so notified and Cllr Hosking agreed to contact the gentleman she knew in the Penwith Footpath organisation.

129. Cllr Laity said he felt the Council should register the freehold ownership of the allotment he rented at Green Lane. Councillor Collins proposed that this be done, and that the clerk instruct a local solicitor if he felt it necessary. This was seconded by Cllr Read and carried unanimously, but with Cllr Laity abstaining as he felt he had a personal interest in the matter.

Planning

130 Applications for planning permission. None received. It was also noted that no planning permissions had been granted or refused

Correspondence

131 Request for a donation from Marazion Quakers. Before this was discussed Cllr Trudgen said that, although he had neither a financial nor a personal interest in this matter, he wouldn’t take part in the discussion, or the vote, for purely personal reasons. The application form and correspondence having previously been circulated, and after discussion, it was proposed by Cllr Laity, seconded by Cllr Hosking and carried unanimously (but with Cllr Trudgen abstaining) that the request be refused and no donation be made.

Clerk’s Report

132. The clerk, having been on leave between the last meeting and this meeting, had nothing to report.

Financial and Confidential matters

133 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for March 2018. These having been previously circulated were noted. It was also noted, that as the clerk had pointed out, the figures had not balanced and that, as yet, he hadn’t been able to complete the reconciliation

134. Clerk’s salary review, following the National Joint Council for Local Government Services review, and underpayment. The clerk having previously circulated the said letter and pay-scales for 2018 to 2019 and 2019 to 2020, and having read out the e-mail of 23rdApril from the Association of Local Council Clerks, and having briefed the Council on the underpayment of salary for 2017/2018 (at 17 pence per hour) it was firstly proposed by Cllr Trudgen, seconded by Cllr Collins and carried unanimously that the clerk’s pay for the year 1stApril 2018 to 31stMarch 2019 should be at the new recommended rate of £17.18 per hour. It was then proposed by Cllr Britten, seconded by Cllr Hosking and carried unanimously that the clerk be paid the arrears of pay which came to £195.40

135. Annual Town Meeting. This will take place on Tuesday 8th The Council ran through the arrangements. The clerk will contact the secretary of the Town Trust regarding the Town Trust Annual Meeting

136 Receipts and Payments

Receipts

  • Mr. K. Childs (allotment rent)   £15.00
  • Mr. & Mrs. Johnson (garage rent)   £150.00
  • Mr. Fisher (allotment rent)   £15.00
  • Mr. Hosking (allotment rent)   £15.00
  • Mr. Cook (allotment rent)   £15.00
  • Mrs. Page (allotment rent)   £15.00
  • Mr. Laity (allotment rent)   £15.00
  • Dr. Brown (allotment rent)   £15.00
  • Ms. Sainsbury (hardstanding rent)   £75.00
  • Mr. Reid (hardstanding rent)   £75.00
  • Mrs. Mock (hardstanding rent)   £75.00
  • Mr. & Mrs. Garrett (garage rent)   £135.00
  • Dr. Blacker (allotment rent)   £15.00
  • Mr. & Mrs. Prior (allotment rents)   £30.00
  • Mr. Nicholas (garage rent)   £50.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  •  Dulux Decorator Centre (supplies for benches)   £51.82
  • Miller Commercial LLP (Professional services re. lease negotiations)   £2,100.00
  • Cornish Heritage Builders (repair leaking cistern FF WCs)   £185.04
  • Cornish Heritage Builders (plumbing repairs Square WCs)   £185.04
  • FW Beard (sexton fees re. the late Mr. Parker and the late Mrs. Row)   £680.00
  • Vaughan Glover (stain 2 benches and playground work   £252.20
  • EDF (sundry electrical direct debits)   £77.00
  • Pennon Water (SWW) (Folly Field WCs by DD)   £223.81
  • British Gas (electricity at the Square WCs, by DD)   £57.24
  • Pennon Water (SWW) (cemetery water, by DD)   £15.83
  • Pennon Water (SWW) (Square WCs, by DD)   £169.00

It was proposed Cllr Trudgen and seconded Cllr Britten that the payments be paid, carried unanimously

137 There being no further business the Mayor closed the meeting at 20.28 hours.

Town Mayor