Meeting 09/18 Tuesday 8th May 2018

Present:          Cllrs Mrs. Hosking, Laity, Vincent, Mrs. Edmonds, Trudgen, Read, Clayton, Mrs. Reynolds and Collins Apologies:      Cllr John Nicholas and Britten and Mrs. Julia Greig and Messrs. John Mitchell and John Hosking Visitors:         Cllr Mrs. Sue Nicholas CC, Ms Carrie Sparrow, Mr. Graham Ridge, Mr. Hickson, Mr. & Mrs. Peacock, Mrs. Janet Mitchell, […]
  • Present:          Cllrs Mrs. Hosking, Laity, Vincent, Mrs. Edmonds, Trudgen, Read, Clayton, Mrs. Reynolds and Collins
  • Apologies:      Cllr John Nicholas and Britten and Mrs. Julia Greig and Messrs. John Mitchell and John Hosking
  • Visitors:         Cllr Mrs. Sue Nicholas CC, Ms Carrie Sparrow, Mr. Graham Ridge, Mr. Hickson, Mr. & Mrs. Peacock, Mrs. Janet Mitchell, Mr. & Mrs. Kerr, Ms Youl, Mr. Will Hosking, Mrs. M. B. Greenwood-Penny, Rev Paul Benney, Mr. & Mrs. Ibrahim Abo-el-Nour.

 The Mayor, Cllr Hosking, opened the meeting at 1900 hours by presenting her annual report.

138. Councillor Clayton proposed that a vote of thanks be given for the statement. This was seconded by Cllr Read and passed unanimously.

Election of Mayor

139 The Town Clerk having called for nominations, it was proposed by Cllr Trudgen that Cllr Penney Hosking be elected mayor. This was seconded by Cllr Read and carried unanimously. Cllr Hosking then read the Declaration of Acceptance of Office and signed it, after which she declared that Mr. John Hosking is to be the Mayor’s Consort.

Election of Deputy Town Mayor

140.Cllr Hosking, having called for nominations, it was proposed by her that Cllr Laity be elected Deputy Mayor. This was seconded by Cllr Collins and carried unanimously. Cllr Laity responded and also declared that Ms. Carrie Sparrow is to be the Deputy Mayoress.

141. Mayor’s Chaplain. Cllr Hosking announced that the Rev Paul Benney is to be the Mayor’s Chaplain for the ensuing year.

142. Prior to the public participation, Cllr Hosking spoke to thank Mr. Graham Ridge for his 33 years of dedicated service to the Town as its Pharmacist and presented him with a Certificate to mark his forthcoming retirement

143 Public Participation

The Mayor invited questions from the Public.

  • Mrs. Mitchell raised concerns over the continued problems with regard to parking in Godolphin Terrace.
  • Mr. Hickson enquired after the proposal for a roundabout at the junction of West End with Godolphin Drive. Cllr Nicholas CC said that a Box Junction, rather than a roundabout was under investigation.
  • Ms Youl mentioned the need for a crossing near the Godolphin Arms.

Cllr Nicholas CC addressed the various issues raised and gave explanations of the various considerations

144. There being no further business, the Chairman closed the meeting at 19.25 hours

The Councillors then moved to the Council Chamber for the monthly meeting, which commenced at 19.30 hours

  • Councillors:  Mrs. Hosking, Laity, Vincent, Mrs. Edmonds, Trudgen, Read, Clayton, Mrs. Reynolds and Collins                                                                                  
  • Apologies:      Cllrs John Nicholas and Britten
  • Visitors:        Mr. Hickson, Mr. & Mrs. Peacock, Ms Youl, Cllr Mrs. Sue Nicholas CC, Rev Paul Benney, Mr. & Mrs. Kerr

The Reverend Paul Benney led the Council in Prayers

145 Public Participation

  • Mrs. Kerr spoke in objection to planning application PA18/03096, as did Mr. Hickson
  • Mr. Peacock spoke to endorse everything that Mrs. Kerr and Mr. Hickson had said
  • Cllr Nicholas CC updated the Council on (a) Highways matters, advising that the Traffic Regulation Orders are still with Highways and that she will invite Mr. Peters to come to a meeting to brief the Council and answer questions (b) Cornwall Council is working with neighbours concerning issues at Churchway (c) the Henfor roundabout will be planted shortly (d) in answer to a point raised by Cllr Reynolds, she will investigate the missing 30 m.p.h. sign that used to be opposite Steer Villa, Rosehill (e) in answer to points raised about parking in Market Place, and the lack of clarity of the Zebra Crossing near the Church, she will investigate the problems.

146. Mayor’s Report. The Mayor reported to the Council on the various functions, or events, she had attended since the date of his last report.

147 Minutes of the Council Meeting held on 24thApril 2018.The Minutes having been circulated previously it was proposed by Cllr Laity, and seconded by Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

148. Minutes 123 & 106. (Wallgates). The clerk updated the Council on the situation regarding their repair

149.Minutes 124 &111. (Sand at Folly Field). The clerk reported that he had logged a request for the sand’s clearance with the Community Payback website. The Council was advised that whoever had been clearing the sand was still doing so and making good progress westward.

150. Minute 128(a). (Financial Compensation scheme). The clerk, having previously circulated a report on the safety of the NS&I investment, it was agreed that money in Barclays over the compensation limit could safely be transferred to the existing NS&I account.

Finance

151Correspondence. Request for a donation from Merlin MS Centre. Given the need for the Council to be mindful of the fact that Section 137 grants had to benefit the residents, the Council asked the clerk to contact Merlin MS Centre to ask if any residents were actually being benefitted.

152. Statement of Accounts (Estimated)

  • Current Account £100.00
  • High Interest Business Account £109,961.55
  • NS & I Account £47,806.41

Petty Cash spent in April £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • 1stOffice Equipment Ltd (Photocopier charges) £70.90
  • Vaughan Glover (playground reports, emergency repair to Football Field playground gate) £250.00
  • Richard Tucker (various gardening/maintenance works) £110.00
  • James D. Jacoby (to reimburse Land Registry search fee paid) £4.00
  • Arrow Lifts Ltd (half-yearly maintenance of chair lift) £59.40
  • Playsafety Ltd (annual RoSPA playground safety reports) £172.20
  • Land Registry (fee to apply to register title) £80.00

Receipts

  • Mrs. Shorland (allotment rent) £15.00
  • Mrs. Toll (allotment rent) £15.00
  • Mrs. Moore (allotment rent) £15.00
  • Mrs. Rogers (allotment rent) £15.00

It was proposed by Cllr Trudgen and seconded Cllr Edmonds that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment. Carried unanimously.

The clerk also updated the Council on the Land Registry matter.

153 Planning

Applications for Planning Permission.

Before any of the following were dealt with, Cllr Read declared an interest and left the room, not returning until all 4 applications had been determined.

PA18/03096. Construction of two storey, low energy sustainable detached dwelling (resubmission of previously refused application PA17/06654). Land adjacent to Rose Cottage, North Street. Miss Sally Cattran. Before this was discussed, Cllr Trudgen declared a personal interest and left the room, not returning until after it had been decided. After considerable discussion and after receiving both the verbal, and written, representations from members of the public, it was proposed by Cllr Edmonds that the application be opposed on the grounds that (a) the property was in a Conservation Area and the materials proposed were not suitable for this (b) the proposal represents overdevelopment of the site (c) there is insufficient room for cars to park and turn (d) the separate utility room/games room isn’t actually that, but is, effectively, a second dwelling (e) According to the Marazion Conservation Area Appraisal of 2010 demolished cottages need to be replaced with a cottage and this being so, there should only be a cottage built in keeping with the area (f) trees have been removed but bats still remain and a fresh bat survey is required (g) the applicant, in spite of it being suggested that she did so, had not come to speak to the Council about her proposal, and had not consulted neighbours. This was seconded by Cllr Clayton and carried unanimously

PA18/03349. Conversion of existing garage into an additional room to serve main dwelling house and associated works. 2 Millfields, Green Lane West. Mr. S. Mann. Before this was considered, Cllr Laity declared an interest and left the room, not returning until after this application, and PA18/03508, had been decided. It was proposed by Cllr Clayton that the application be supported but on terms that (a) building should be tied to ownership of the main dwellinghouse and should not be separately sold or let and (b) there should be no further permitted development. This was seconded by Cllr Edmonds and carried unanimously.

PA18/03508. Proposed extension of existing dwelling, addition of car port and associated works. Pine Have, Green Lane West. Mr. & Mrs. Heckford. As mentioned in connection with PA18/03349, Cllr Laity, having declared an interest, was not present when this was discussed. It was proposed by Cllr Trudgen, seconded by Cllr Edmonds and carried unanimously, that the application be approved.

PA18/03475. Variation of condition 2 (approved plans) on application number PA17/00891 dated 6th April 2018 for a replacement dwelling and retention of existing garage for the amendment of windows, roof pitch amended to 22.5 degrees, photovoltaic cells and one roof light omitted and 2 added. 2 Godolphin Drive. Mr. & Mrs. Booker. It was proposed by Cllr Collins that the application be supported. This was seconded by Cllr Vincent and carried unanimously.

Application for Planning permission approved by Cornwall Council.

It was noted that the following had been approved by Cornwall Council.

PA18/01637. PKJ Properties Ltd. 3 Coastguard Cottages, West End. Replacement windows

154 Correspondence

Receive and approve Mr. Vaughan Glover’s playground reports for April. These having been previously circulated, were noted and approved.

155 Councillors’ Reports

Accountancy Matters. Before Cllr Reynolds briefed the Council on the discussion she and Cllr Britten had had with the clerk, the clerk reported that Mr. Mathews had, at last, been able to resolve the PAYE issue and that all that now remained to be done was the RTI submission for April 2018. Cllr Reynolds reported that, as a result of discussions it was recommended that a new SAGE programme be installed on the Council’s lap-top (as had previously been approved by the Council) and that a part time book-keeper be employed to do the monthly postings, quarterly VAT return, Payroll and end of year preparations work for the audit. It was also recommended that, if at all possible, the SAGE payroll programme should not be used as this was quite expensive. Cllr Laity then proposed that the Council should advertise for a book-keeper. This was seconded by Cllr Edmonds and carried unanimously.

Cllr Reynolds also mentioned the fact that an allotment holder had reported pooling of water by allotment 10. She hasn’t yet inspected as she is waiting for the area to dry out before she can judge if the pooling is likely to come from a water leak or not.

Cllr Edmonds briefed the Council on the recent Police Liaison Group meeting and on the fact that she and Cllr Nicholas will meet shortly to map the way forward for progressing the Neighbourhood Plan.

156 Clerk’s Report

The clerk had nothing to report additional to what had been covered.

Confidential matters

157. Garages and Hardstandings. (Redacted due to the confidential nature of the discussion).

158. There being no further business the Mayor closed the meeting at 21.35 hours.

Town Mayor