Meeting 10/17, 13th June 2017

Present:          Cllrs Trudgen, Laity, Mrs. Hosking, Vincent & Read Apologies:      Cllr Britten Visitors:         Cllr Sue Nicholas CC and the Reverend Paul Benney Prayers:          Reverend Benney led the Council in Prayers 152. Public Participation. Cllr Nicholas CC reported that: The new Cornwall Council cabinet has now been appointed Where there are planning applications on […]
  • Present:          Cllrs Trudgen, Laity, Mrs. Hosking, Vincent & Read
  • Apologies:      Cllr Britten
  • Visitors:         Cllr Sue Nicholas CC and the Reverend Paul Benney
  • Prayers:          Reverend Benney led the Council in Prayers

152. Public Participation.

Cllr Nicholas CC reported that:

  • The new Cornwall Council cabinet has now been appointed
  • Where there are planning applications on the boundary between two Parishes, the Council in whose fiefdom the application fell should talk to the chairman of the adjoining, affected, Parish.
  • There was nothing to report on Highways matters.
  • She will now see to the obtaining of “no smoking” signs for both playgrounds.
  • She reminded Councillors that the Council still had access to the Coastal Communities grant money and, in response, Cllr Hosking suggested that some of this money be applied towards providing seating for the Gwallon Lane playground.

153. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her becoming Mayor

154.  Minutes of the Council Meeting held on 23rd May 2017. The Minutes having been circulated previously it was proposed by Cllr Laity, and seconded by Cllr Vincent that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

155. Minute 125(d) and 136. (Folly Field Flower Bed). Following the prior circulation of CORMAC’s e-mail, Cllr Hosking reported on her conversations with a representative of that company at the Devon County Show. Cllr Vincent reported that Mr. Malcolm Heather was not interested in taking it under his wing. He suggested approaching the Estate to see if their gardeners would do so. It was agreed that Cllrs Hosking and Laity would discuss this with Mr. Andrew Davey.

156. Minute 145(a). (Request for donation by Chicks). The clerk reported on the response to his request for information. It was decided to defer discussion of this until item 10(a).

157 Minute 142. Cllr Laity reported that the signage for the playground had been ordered and should be available shortly.

158. Minute 145(d). Cllr Laity reported that, with regard to the telephone box, he and the clerk had now obtained a “passport” to be able to list buildings. As it happened, the telephone box in the Square was already listed, but he and the clerk had not yet had time to deal with the other boxes. It was felt that when there was a full council, it might be worth considering what other buildings and items needed “listing”.

Finance

159 Correspondence. None

160 Mayor’s Allowance. The clerk reported that the RPI increase should amount to an Allowance of £1,071.43. It was proposed by Cllr Trudgen, seconded by Cllr Vincent that this be rounded up to £1,072.00. Carried unanimously

161. Statement of Accounts (Estimated)

  • Current Account £100.00
  • High Interest Business Account  £166,749.41
  • NS & I Account £1,806.41

Petty Cash spent in May                     £tba

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Marazion Hotel (Mayor Choosing Dinner) £831.65
  • Cllr Laity £120.62 comprising:
    • (to reimburse electrical equipment for paperless planning) £30.97
    •  (to reimburse for frames purchased for certificates) £89.65
  • League of Friends of West Cornwall Hospital (S137 payment, Minute 145(c))  £50.00
  • Vaughan Glover (inspection reports on both playgrounds) £220.00
  • Stephens Scown (invoice for Henfor Bus Shelter lease) £643.00
  • Richard Tucker £400.00 comprising:
    • (assorted works to toilets)  £265.00
    • (assorted gardening works) £67.50
    • (assorted gardening works) £67.50                                 

Receipts

  • Steve Dyer t/a J H Ching & Sons (additional inscriptions for 2 memorials [Dangerfield and Douglas] at £17 each)  £34.00

The clerk reported that when the agenda was prepared, the Books were with the auditor, so he didn’t know what petty cash had been spent in May. The Books having been returned, he reported that no Petty Cash had been spent in May.

It was proposed by Cllr Hosking and seconded Cllr Vincent that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

162 Planning

Applications for Planning Permission. Before the following applications were considered, Cllr Read declared an interest and left the room, remaining outside until all had been considered.

PA17/04107. Listed Building consent application to replace roof, fix existing lead lined parapet, remove rear over-hanging extension, replace windows and repair the damaged keystone above window. Treva, Beacon Road. Mrs. Stephanie Stevens. It was proposed by Cllr Laity and seconded by Cllr Vincent, that the application be supported. Carried unanimously

PA17/04376. Non-material amendment (no 1) for alterations to first floor window positions and introduction of obscure glazing to decision PA17/00872. Dysons Wood, Rosehill. Dr. & Mrs. Price. The Council decided to make no comment on this application

PA17/04946. Proposed change of use of the existing timber building into a dwelling. Land NE of 3 Turnpike Road. Mr. & Mrs. M. Chapman. It was proposed by Cllr Trudgen that the application be opposed because (a) there were concerns about the drainage, it being felt that the land was not suitable for septic tank drainage and so effluent might end up discharging onto the Council’s property below (b) the property was unsuitable for use as a dwelling (c) the access was not suitable and (d) there was no room for parking. This was seconded by Cllr Hosking and carried unanimously

It was noted that the following applications for Planning permission had been approved by Cornwall Council

PA17/03263. Dr. N. Walden. Spindrift Cottage, East Cliff Lane. Listed Building Consent for replacement of the existing roof covering of the folly with scantle slate, replacement of rain goods, repairs to chimney stack. Repairs to garden shed roof and roof timbers, recover roof with scantle slate.

PA17/03143. Mr. & Mrs. R. Johnson. Brook Lyn, Higher Fore Street. Proposed new PVCu conservatory in rear yard.

PA17/02950. Mr. Barrie Reynolds. Land at Chy-Tyack, Gwallon Lane. Variation of condition 1 of planning permission reference PA15/09037 to change the roof coverings of the dwellings to natural slate and to remove the hedgerows along the southern boundary of the site, and removal of condition 2 of the same permission which required a stone wall to be constructed along the northern boundary of the site.

163 Correspondence

  1. Receive and approve Vaughan Glover’s playground inspection reports for May (Football Field). These having previously been circulated, were noted and approved
  2. Receive and approve Vaughan Glover’s playground inspection reports for May (Folly Field). These, having previously been circulated, were noted and approved
  3. Request by Mr. Lee Leggatt for allotment 1, Rosehill. It was reported that this allotment is a metre high in bracken. Cllr Trudgen suggested letting Mr. Leggatt have the allotment, rent free for a year. However, it should first be offered to Dr. & Mrs. Price. However, they should be asked to respond by the next meeting
  4. Controlled Waste Description and Transfer Note from H&A Recycling, It was decided that the Bin should be put back now, and removed on 1st November

 Councillors’ Reports

164. Cllr Laity explained the rationale behind his proposed form, which the clerk said was based on a CALC precedent. Whilst the clerk suggested that perhaps this form was not necessary for larger, well known charities (e.g. Cornwall Air Ambulance) the Council felt (proposed by Cllr Vincent, seconded by Cllr Read and carried unanimously) that the form should be sent out to, and completed by, all applicants for grants.

165. Cllr Laity reported that there had been a mass of bottles and rubbish dumped in the ditch between to School and the football field. A collection by a kind volunteer had resulted in some 10 to 12 bags of rubbish being removed. The clerk was instructed to write to the secretary of the Football Club requesting them to take action to prevent this happening in future.

166. Cllr Trudgen explained that the Council was paying approximately £200 a year in standing charges for electricity at the East End Garages. He suggested that as Mr. Nicholas could get his own supply from his house, the other tenant of the garage be asked if he wished to take on the supply and, if hot, it be disconnected. The clerk was instructed to write to Mr. Garrett to enquire if he wanted to take over the supply.

167. Cllr Vincent explained that Mr. Tucker was doing sterling work in bringing that area around the Folly Field toilets into a good condition. He had also asked him to deal with the area around the Folly Field playground

168 Cllr Hosking drew the Council’s attention to the poor state of a couple of graves in the old section of the cemetery. The clerk was instructed to ask Victor Cowley to go and inspect and report back.

169. Cllr Hosking reported on a conversation she had had with Mr. Earley of the Estate. He was concerned by the hole in the Maypole Garden wall. Cllr Trudgen reminded the Council that it had asked Mr. Roger McClean to deal with this. Cllr Trudgen had reminded him on several occasions and, in spite of promises that the work would be done, it never was. It is understood that the Estate will see to this.

170 Cllr Trudgen reported on complaints he had received about overhanging branches in the Memorial Garden. Cllr Vincent reported that Mr. Heather will attend to these.

171 Clerk’s Report

  1. Folly Field playground update. The Council noted the ongoing situation. It also felt that it should not pay the outstanding account to HAGS until all the work had been satisfactorily completed
  2. Consider and approve Earmarked Reserves for the year ended 31st March 2017. The clerk having previously circulated his suggestions for the allocation of Earmarked Reserves, it was proposed by Cllr Laity, seconded by Cllr Read, that these be adopted. This was carried unanimously. It was also proposed by Cllr Laity, seconded by Cllr Hosking and carried unanimously, that the amount of the Earmarked Reserves allocated to the replacement of the Tea Hut (£46,000) be paid into the NS&I account held by the Council
  3. Meetings in August. After discussion, it was agreed that the Council should have two meetings in August as this could be the busiest time of the year. This year, as the clerk will be away for the second Tuesday, and the whole of the preceding week, it was agreed that there would be just one meeting in August this year, on Tuesday 22nd August.
  4. Resolve to sign the lease for the Henfor Bus Shelter. Cllr Laity having proposed that this be signed, and the proposal having been seconded by Cllr Vincent and carried unanimously, the lease was duly signed and witnessed.
  5. Cycle event on 7th October on the Folly Field. The e-mail from Mick Ryan having been previously circulated, it was agreed that the Folly Field could be used for the event, but the clerk was asked to enquire of Mr. Ryan as to whether he wished to have access to the Single Phase electricity supply and that, if he did, there would be a small charge.

172. There being no further business the Mayor closed the meeting at 21.27 hours.

Town Mayor