Meeting 11 / 27th June 2017

Present: Cllrs Laity, Read, Trudgen, Britten, Mrs. Hosking and Vincent Apologies: Mrs. Sue Nicholas CC Visitors: None Public Speaking. None Minutes of the Meeting held on 13th June 2017 173 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Trudgen that the minutes were deemed to be a true […]
  • Present: Cllrs Laity, Read, Trudgen, Britten, Mrs. Hosking and Vincent
  • Apologies: Mrs. Sue Nicholas CC
  • Visitors: None
  • Public Speaking. None

Minutes of the Meeting held on 13th June 2017

173 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes

174 Minute 145(d) and 158. (Telephone Boxes) The clerk reported that these were in the process of being painted.

175. Minute 163c. (Allotment 1 Rosehill). The clerk reported that Mr. Leggatt had signed his tenancy of Allotment 1 today, 27th

176 Minute 166. (East End Garages electrics). The clerk reported on the e-mail exchange with Mr. Garrett. Cllr Trudgen raised the question of responsibility for the equipment. As the Council is the landlord, the responsibility is down to them. The clerk was instructed (a) to ask Graham Bull to carry out an electrical test on the equipment and (b) to contact EDF to arrange for the transfer of responsibility.

177. Minute 157. (Signage at the Folly Field playground). Cllr Laity reported that the signs had now been prepared and he produced them for inspection. The clerk was instructed to ask Mr. Glover to fit them. Cllr Laity said he was available to help with their fitting and to advise Mr. Glover as to their siting.

178. Minute 127. (Benches at the Folly Field playground). Cllr Britten reported that he had enquired of the company in St. Austell, details of whose benches had been previously tabled, as to the cost and delivery time and had been advised that the cost was £295.00 each, with an approximate 6-week delivery time. He had also enquired of Timber Craft in Fraddam who had quoted £115.00 with no VAT and coming ready assembled. Although 2 benches were wanted for the Gwallon Lane playground it was decided to defer ordering these until the consent of the Playing Field Association had been obtained (as the benches were to be sited outside the playground fence), both to the siting of the benches and the laying down of concrete plinths to which they would have to be secured. It was proposed by Cllr Hosking and seconded by Cllr Laity that 5 benches be acquired from Timber Craft at £115.00 each. Carried unanimously. Cllr Britten will undertake the ordering, once he had checked that their benches could be sited on, and secured to, the concrete plinths on which the existing benches were to be sited.

Councillors Reports:

179. Cllr Laity raised the state of the Memorial Garden. The trees visible in photographs “Memorial Garden (2)” and “Memorial Garden (3)” taken by Cllr Laity, and displayed at the meeting, need to be cut back, as well as other work relating to removal of ivy (“Memorial Garden (4)”) and another small tree (“Memorial Garden (1)”). Cllr Vincent will arrange for Richard Tucker to go and inspect, and for Treewise to do likewise, and to provide quotes for remedial work.

180. (Folly Field) Cllr Laity reported on the poor state of the cutting on the Folly Field, as evidenced in photographs “Folly Field (1)” and “Folly Field (2)” taken by Cllr Laity and projected at the Meeting. Cllr Vincent reported that he had been through the Tender document for the Folly Field and that this specified removing cuttings. The Council decided that the work done was unsatisfactory and instructed the Clerk to write to Mr. Heather in terms reminding him of the requirement, requesting him to redo the cut as soon as possible in accordance with the Tender and advising that his cheque for April and May will be released when this has been satisfactorily completed.

Whilst on the subject of the Folly Field, the state of the hedge near the toilets was discussed, as this needs cutting back. Doubts exist as to its ownership and so it was decided to defer action until this could be resolved. Cllr Read will provide a print of the Ordnance Survey Map for consideration at the next meeting.

181. (Sand removal from the landward side of the sea wall at the Folly Field) Cllr Trudgen reported that this needed dealing with and proposed that Community Payback be asked to deal with it, as before. This was seconded by Cllr Britten and carried unanimously.

182 (Good Councillor Guide) Cllr Laity suggested that as there were to be new councillors shortly, it might be a good idea to provide each councillor, new and existing, with a copy of the “Good Councillor Guide”. Cllr Hosking then proposed that 11 copies be acquired. This was seconded by Cllr Britten and was carried unanimously.

183. (Signage for Folly Field toilet donations) Cllr Trudgen’s photos were displayed. It was felt that it might be helpful to have them translated into French and German. The clerk said he would ask his brother if he could do this. Cllr Laity will also speak to Mrs. Rescorla, as it seems that the Folly Field toilets are being closed somewhat early.

Planning

184 Applications for planning permission

Prior to the consideration of any of the following applications, Cllr Read declared an interest in them and left the room, not returning until all had been considered.

PA17/02075. Extension to the rear of the property. 8 Godolphin Terrace. Mr. David Edmonds. It was proposed by Cllr Britten that the application be supported. Seconded by Cllr Vincent and carried unanimously.

PA17/04740. Non-material amendment (NMA 1) for the removal of cladding to plots 4, 5 and 6, alterations to roof covering to be Spanish slate and UPVc windows to be grey in colour in respect of decision notice PA12/06182 – construction of 6 dwellings and associated works. Land adjoining Gwallon Lane. Mr. Stuart Allen. It was proposed by Cllr Vincent, seconded by Cllr Britten, that the application be supported, carried unanimously

PA17/05708. T1 Monterey Pine. Fell due to poor shape; integrity of bank into which it is rooted and very low amenity contribution. Proposed dwelling at the location may require significant ground works in the driveway close to the root system. Dysons Wood. Dr. Adam Price. It was proposed by Cllr Trudgen, seconded by Cllr Laity, that the application be supported. Carried unanimously.

Any others received by the time of the meeting on 27th June 2017

PA17/05362. Application for a non-material amendment in respect of application PA16/05027 for site boundary change. Henfor Farm, Turnpike Road. Mr. Andrew Davey, St. Aubyn Estates. It was proposed by Cllr laity, seconded by Cllr Britten, that the application be supported. Carried unanimously

It was noted that the following planning permission had been granted:

PA17/02746. Mr. R. Wass. Netherleigh, Fore Street. Listed Building consent application to paint the house white.

And that no planning applications had been refused:

Correspondence

185 The clerk reported that the following had been received:-

  • Receive and approve Graham Bull Electricals’ reports on (a) toilets at the Square (b) toilets at the Folly Field (c) Maypole Gardens. These were noted and approved (Cllr Trudgen proposing, Cllr Britten seconding and being carried unanimously), having previously been circulated. Cllr Trudgen also explained about the C3 comments being advisory, and the suggestion by Mr. Bull that the equipment be inspected in a year’s time.
  • Local Government Boundary Commission review. This was noted

Clerks Report

186 The clerk reported on the following.

  • 8 applications for co-option had now been received. The clerk was instructed to write to each one, to thank them for their letter and to invite them to come to the public participation section of the meeting on 10th July if they wished to introduce themselves.
  • Letter from Mrs. Julia Greig re. “Churches together” Songs of Praise. Cllr Trudgen proposed that this request be authorised. This was seconded by Cllr Hosking and carried unanimously.

Financial and Confidential matters

187 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for May 2017. These having been previously circulated were noted.

188. Receive and approve Annual Governance Statement for 2016/2017. This having been previously circulated, it was proposed by Cllr Britten that they be approved. This was seconded by Cllr Hosking and carried unanimously

189. Receive and approve Accounting Statements for 2016/2017. These having been previously circulated, it was proposed by Cllr Laity that they be approved. This was seconded by Cllr Britten and carried unanimously

190 Receipts and Payments

Receipts

Western Power (wayleave rent) £3.48

  • Mr. Row (allotment rent)  £15.00
  • Mrs. Toll (allotment rent)   £15.00
  • EDF (balancing credit, lighting the Square)  £44.59
  • Mr. Clemo (allotment rent)   £15.00
  • Mr. Read (allotment rent) £15.00
  • Mr. Nicholas (garage rent)  £50.00
  • Mrs. Wagstaffe (allotment rent) £15.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • Cllr Penney Hosking (Mayor’s allowance. Minute 160) £1,072.00
  • Cllr Derek Laity £76.46
  • (to reimburse for projector screen, paperless planning) £58.47
  • (to reimburse for blind for office) £17.99
  • Malcolm Heather (Sundry cutting in April and May) £1,922.00
  • National Savings and Investments (deposit. Minute 171b) £46,000.00
  • Graham Bull Electrical Services (safety reports) £397.00
  • Hudson Accounting (internal audit fee)  £ 350.00
  • HAGS-SMP Ltd. (painting account, previously held back pending completion) £9,534.00
  • Dulux Decorator Centre (paint for War Memorial) £24.58
  • HMRC (VAT, by direct debit) £682.32
  • EDF (sundry direct debits) £137.00
  • BT Group Plc (telephone bill, direct debit) £225.48
  • EDF (Town Hall balancing charge, direct debit) £232.12

It was proposed Cllr Trudgen and seconded Cllr Britten that the payments be paid, carried unanimously.

191 There being no further business the Mayor closed the meeting at 21.03 hours.

Town Mayor