Meeting 13/18, Tuesday 10th July 2018

Present:          Cllrs Laity, John Nicholas, Collins, Vincent, Mrs. Reynolds, Mrs. Hosking, Mrs. Edmonds, Clayton & Read Apologies:      Cllrs Trudgen & Britten and Reverend Paul Benney Visitors:         Cllr Sue Nicholas CC Prayers:          The Reverend Benney being absent, there were no prayers   208. Public Participation. Cllr Sue Nicholas updated the Council on: She will be […]
  • Present:          Cllrs Laity, John Nicholas, Collins, Vincent, Mrs. Reynolds, Mrs. Hosking, Mrs. Edmonds, Clayton & Read
  • Apologies:      Cllrs Trudgen & Britten and Reverend Paul Benney
  • Visitors:         Cllr Sue Nicholas CC
  • Prayers:          The Reverend Benney being absent, there were no prayers
  •  

208. Public Participation. Cllr Sue Nicholas updated the Council on:

  • She will be pursuing various outstanding items with the relevant officers at Cornwall Council
  • Having contacted Highways about the “Cherries for Sale” signs on the Henfor Roundabout, she was pleased to see they had been removed.
  • A new Officer is taking over Neighbourhood Planning matters from James Hardy
  • The next Community Network Panel meeting is on 19thJuly.
  • The last Clerks’ and Chairs’ meeting had considered investigating the buying in of Enforcement hours. Senior Officers from Cornwall Council will be at the next Community Network panel meeting.
  • When the Double Yellow Line proposals are published, residents should be encouraged to comment, whether they are in favour or against.
  • With regard to the walkway from Goldsithney to Marazion, she has met with St. Aubyn Estate. Lord St. Levan is, in principle, in agreement with the idea, subject to various matters being settled.
  • In answer to a query from Cllr Reynolds, Cllr Sue Nicholas said that Cormac will not line out the cobbles and that she, and perhaps, the Council should write to Cormac
  • She will be pursuing County Highways, concerning parking near St. Theresa’s.
  • She hasn’t yet dealt with the missing 30 mph sign from near Steer Villa, but will do so

209. Mayor’s Report. The Mayor reported to the Council on the functions and events that she had attended since the date of her last report

210 Minutes of the Council Meeting held on 26thJune 2018.The Minutes having been circulated previously it was proposed by Cllr Edmonds, and seconded by Cllr John Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

211. Minute 192(a)(Steps at Oates Road). The clerk reported on his exchange of e-mails with Mr. Gordon, details of which had also been previously circulated. He hadn’t yet heard anything more

212.Minute 193.(Decoration of bus shelters). The clerk reported on what had happened, as he had previously circulated to Councillors.

213. Minute 197b. Cllr Laity updated the Council on the current situation.

Finance

214. Statement of Accounts (Estimated)

  • Current Account                                  £       100.00
  • High Interest Business Account          £120,394.59
  • NS & I Account                                  £  47,930.59
  • Petty Cash spent in June                     £           0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Cllr Gill Edmonds (to reimburse purchase of Earth Anchors: 254c of 15/17) £30.93
  • Stephens Scown (legal fees re. EEG between 22.02.18 & 27.06.18)              £  480.00
  • Graham Bull Electrical Services (work to Folly Field box)                             £  651.28
  • Vaughan Glover (Gwallon Lane playground work)                                         £  225.00
  • Dulux Decorator Centre (supplies for Gwallon Lane playground)                  £  135.44
  • HAGS-SMP Ltd. (works at Folly Field playground) £3,981.06, (less £159.60 + VAT [£31.92] in respect of work actually done by Mr. Glover)  £191.52 – £3,789.54
  • Richard Tucker (Gardening/maintenance)  £67.50

Receipts – None

It was proposed by Cllr Edmonds and seconded Cllr Vincent that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

215 Planning

Applications for Planning Permission.

PA18/05615. Alterations to the existing lounge windows to create one large door and window opening, formation of dormer window, installation of roof windows, and alterations to the vehicle entrance with revised parking layout. Chymorvah East, Turnpike Road. Jane Weller. Before this application was considered, Cllr Read declared an interest and left the room. It was then proposed by Cllr Vincent, seconded by Cllr Clayton and carried unanimously, that the application be supported.

It was noted that the following applications for Planning permission had been approved by Cornwall Council

PA18/02065. Alice Berryman. Land for seasonal car park overflow car parking, Green Lane. Change of use of land to permit overflow car parking between 1st March and 31st October in any one year. Pasture at other times.

PA18/03349. Mr. S. Mann. 2 Millfields, Green Lane West. Conversion of existing garage into an additional room to serve main dwelling house and associated works.

PA18/03790. Mrs. J. Milton. Camelot Cottage, West End. Proposed conservatory to south elevation and associated works.

Cllr Hosking reported on her attendance at the Planning Committee on its consideration of planning application PA18/03096. She felt, and the Council agreed, that the matter had not been dealt with properly. Cllr Sue Nicholas’ statement had not been read out and the planning officer dealing with the application had not been in attendance. Cllr Collins wished to record the Council’s thanks for her efforts in this matter. Cllr Laity proposed that a letter of dissatisfaction be sent to the Head of Planning, with regard to the Planning Committee’s handling of the application. This was seconded by Cllr Vincent and carried unanimously. The clerk was also asked to ensure a hard copy of the decision notice was kept in the Office

216 Correspondence

None

217 Councillors’ Reports

  • The Dollan (Cllr Laity). Cllr Laity said that he would deal with this in the Confidential section
  • Neighbourhood Plan. (Cllr Edmonds). Cllr Edmonds tendered her resignation as chair of the Neighbourhood Plan, after reading out her letter of resignation, which she attributes to the lack of heed paid by the Planning Officers to previously decided policies and to local wishes
  • Cllr Collins reported on the diversion of the footpath down to Top Beach.
  • Cllr John Nicholas reported on the state of the walkway/footsteps up from Turnpike Road to St. Levan Road. Whilst these were supposed to be the responsibility of the tenants, the tenant of the responsible bungalow was not in a position to deal with the matter. The Clerk was asked to contact Liverty about this, and about lining out the steps.
  • In response to a question from Cllr Laity, Cllr Vincent said that the Allotments had yet to be judged, and this would be done by him and Cllr Britten as soon as convenient.
  • Cllr Hosking thanked Cllrs Collins and John Nicholas for dealing with the path/subsidence in the Memorial Garden. Cllr Collins advised that, on lifting the slabs, there was wetness underneath. He wasn’t certain as to the cause and so this will need to be monitored if there is further subsidence.
  • Cllr Reynolds mentioned that youngsters had been loitering at the Dollan. Nothing untoward had been discovered there, but the Clerk was asked to mention this to PCSO Richards when next speaking to him.

Clerk’s Report

218 Community Network Panel – Expression of Interest for Highways projects. Cllr Sue Nicholas briefed the Council on this. In the course of discussion, Cllr Reynolds made mention of the fact that, some years ago, the Town Council had contributed funds to the acquisition of a speed gun, but it had never been seen in Marazion. Cllr Edmonds mentioned the availability for training in the use of speed guns. Cllr Laity thought that the moving of the Traffic Calming projected pavement near the Church should be moved as it was in the wrong place, creating a “blind spot”.

Confidential matters

219.The following were dealt with:

  • Receive and approve the Internal Auditor’s report for the year ended 31st March 2018. This having been previously circulated, along with the Clerk’s report on it, was noted and approved.
  • East End Garages. Before this was discussed, Cllrs Reynolds and John Nicholas declared interests and left the room. The clerk reported that the planning application, to be considered at the next meeting but previously circulated, might have a bearing on matters, so he will mention it to the Council’s solicitors. He also said he would take advice from Cornwall Council’s Monitoring Officer about how the Council should approach the application. Cllr Laity mentioned that he felt there were several strands to be dealt with, one of which related to the tenancies. The clerk said that if a certain course of action was followed, the Council should instruct its solicitors to handle things. It was now above the Clerk’s competence to deal with.
  • Book-keeping. Following the clerk’s previously circulated letter, the Council agreed that he could make enquiries of his brother-in-law. The clerk also reported that he had heard nothing from CALC in answer to his enquiry, sent at the Council’s instruction.
  • Earmarked reserves. After discussion, it was proposed by Cllr Laity that £10,000 be earmarked to Oates Road steps, that £10,000 be earmarked to the Tea Hut sinking fund and that £2,717 be earmarked to East End Garages. This was seconded by Cllr Edmonds and carried unanimously.
  • Transfer to NS&I account. Cllr Laity proposed that £50,000 be transferred from the High Interest Business Account to the NS&I account. This was seconded by Cllr John Hosking and carried unanimously.
  • Mayor’s Allowance. The Clerk having circulated details of the amount by which the allowance should increase, it was proposed by Cllr Edmonds, seconded by Cllr John Nicholas and carried unanimously, but with Cllr Hosking abstaining, that the allowance for the year 2018/2019 be £1,097. The clerk said that this would not be paid until Mr. Mathews had been able to deal with the PAYE. Cllr Read said she should be able to claim for use of home as an office, and that if the amount was paid monthly, she wouldn’t have to pay any tax. The clerk will refer this to Mr. Mathews as it is beyond his competence to know.
  • The Dollan. Cllr Laity made suggestions concerning the Dollan, given that the lease of it has but 20 years left to run.

220. There being no further business the Mayor closed the meeting at 21.20 hours.

Town Mayor