Meeting 14/18, Tuesday 24th July 2018

Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Read, Collins, Mrs. Edmonds, Trudgen & John Nicholas Apologies:   Cllrs Vincent, Britten, Clayton and Mrs. Sue Nicholas CC Visitors:  None Public Speaking. None.  Minutes of the Meeting held on 10thJuly 2018 221 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Edmonds that […]

Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Read, Collins, Mrs. Edmonds, Trudgen & John Nicholas

Apologies:   Cllrs Vincent, Britten, Clayton and Mrs. Sue Nicholas CC

Visitors:  None

Public Speaking. None.

 Minutes of the Meeting held on 10thJuly 2018

221 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Edmonds that the minutes were deemed to be a true and correct record, carried unanimously.

 Matters arising from previous Minutes

222. Minutes 192(a) and (“Steps at Oates Road”).

  • The Mayor reported that she had been to inspect the site with Mr. Dick Johns. He advised that to construct steps down to the beach would be a major job costing in the region of £30,000. As this was a major expenditure, it was thought funding might be available from the Coastal Community fund and from GWR, which wanted to fund a project in the Town. The Council was keen to proceed with this, but the clerk reminded councillors of the chain of e-mails between him and Mr. Gordon of Cormac which indicated that the matter was complicated so that any resolution to proceed be qualified by “as and when it is possible”.
  • The Council also wished to find out if the closure of the access to Top Town beach was a temporary matter
  • Cllr Laity advised that he had received information that the land over which the right of way from Oates Road ran might not belong to the property it was thought to belong to. The Council resolved unanimously (proposed by Cllr Laity and seconded by Cllr Edmonds) to carry out a Land Registry Index Map search (cost £4.00) to see if this information was correct.
  • Cllr Hosking passed to the clerk copies of letters from Mr. David Eddy setting out the history of the path

223.Cllr Reynolds asked if the lease for the Tea Hut and Car Park had yet been signed. The Clerk advised that it had not and, as Cllr Laity had a matter to raise not unconnected with this in the Confidential section, the clerk suggested this matter be dealt with then.

Councillors Reports:

224. Cllr Laity mentioned the following:

  • (Folly Field playground gate). Cllr Laity said that whilst the sand had now been dealt with in the playground, the gate had been taken off its hinges to do this. Cllr Laity felt that in order for the padlock to be of use one of the hinges should be turned, or a pin put through one of them, so the gate couldn’t easily be removed. It was decided that the playground subcommittee look into this.
  • (Warspite Memorial). Cllr Laity reported that the Association, which meets every September, had spoken to him about the future of the Memorial, given that the numbers are diminishing with the passing of the years. Mr. Ivor Davies had asked Cllr Trudgen if the Town Council would take over the Memorial in perpetuity. It was then proposed by Cllr Edmonds that when the Council is actually asked to take over the Memorial it does so. This was seconded by Cllr Trudgen and carried unanimously.
  • (The Town Noticeboards). As a resident had been seen posting a notice on the Wheal an Wens board, the question was raised as to who had the key, for in previous times the late Sid Thomas kept the key and posted notices that residents wanted to put up. Latterly, Mr. P. Row had undertaken this. Cllr Laity felt that the boards should be kept unlocked so the public could post notices (for charitable events, not for personal advertising). Cllr Laity also felt that the Wheal an Wens board was in a shabby condition and the Council should look at the condition of all the notice boards with a view to possibly replacing them.
  • (Toilet collection box signs). Cllr Laity reported that these will be ready in a couple of days. He also said that Cllr Read had mentioned the need for some new, small, signs for the Gwallon Lane playground.

225. (Folly Field play area). Cllr Collins reported that there was a grass area in the playground and he suggested it be left as it is, unless it was felt to be a danger (e.g. a trip hazard). If it had to be removed, it would need spraying first at an opportune moment.

226.(Picnic tables at Gwallon Lane playground) Cllr Reynolds reported that these had been fixed inside the play area, but it had been agreed that, for safety reasons, they should go outside, for which the Playing Field Association had given consent. Cllr Edmonds felt they should stay inside. The clerk suggested that Mr. Glover be asked to confirm that the tables were not a danger where they were. It was proposed by Cllr Edmonds and seconded by Cllr John Nicholas that the clerk’s suggestion be adopted. This was carried unanimously.

227. Cllr Read mentioned Mr. Glover’s playground report for the Folly Field, circulated by the clerk this day. The clerk said that Mr. Glove r would meet the playground subcommittee if they wanted. Cllr Read felt that if the matters he raised weren’t an immediate danger, then they be left, pending the preparation of a structured programme of replacement and repair

228. Cllr Hosking raised the state of the sea wall below the Maypole Garden. The state was getting worse and she wondered if the Estate, which had agreed to do the remedial work, could be asked to deal with as soon as possible. Cllr Trudgen reminded the Council that the Estate had told the Council not to do the work, and that they would deal with it. As Cllr Read was meeting Mr. Earley tomorrow, he would raise the matter with him.

229 Planning

Applications for planning permission.

PA18/06031. The Proposed reinstatement of the dwelling into two separate dwellings, proposed first and ground floor alterations, the reopening of two door openings, the provision of a new window in the rear elevation and the installation of a new internal staircase. 3 Turnpike Road. Mr. & Mrs. Chapman.

PA18/06030. The Proposed reinstatement of the dwelling into two separate dwellings, proposed first and ground floor alterations, the reopening of two door openings, the provision of a new window in the rear elevation and the installation of a new internal staircase. 3 Turnpike Road. Mr. & Mrs. Chapman.

Before these applications were considered Cllrs Read, Reynolds and Nicholas declared an interest and left the room. Cllr Laity suggested that the clerk’s advice (to make no comment) which had previously been circulated, be followed. Cllr Edmonds expressed her disagreement because of the parking issues generally at the top end of the Town. Sher felt these should be recorded on the Cornwall Council planning website. After further discussion, Cllr laity proposed that the Council make “no comment”. This was seconded by Cllr Hosking and carried with three votes in favour and two abstentions.

Any others received by the time of the meeting on 24th July. None

It was noted that the following planning permissions had been granted:

PA18/03096. Miss Sally Cattran. Land adjacent to Rose Cottage, North Street. Construction of two storey, detached dwelling, together with associated works (including the erection of a detached annexe)

PA18/04865. Mrs. Elaine Jordan. Cromer, North Street. Various tree works. Decided not to make a TPO

And that no planning applications had been refused:

230 Correspondence. None

Clerk’s Report

231. The clerk reported on the following:

  • Wallgates for Folly Field and Square toilets. The clerk having previously reported on the situation and on the complaint received, and on the fact that Novo Electrical had not responded to his request for a quote, it was proposed by Cllr Read that Davey & Gilbert be instructed to repair the Wallgate in the Folly Field toilet, and then move it to the Square toilets in order to replace the unserviceable one there. This was seconded by Cllr Edmonds and carried unanimously.
  • West Penwith Community Network Panel meeting. The Clerk reported that, at the meeting on 19th July he had raised with the Officer from the Cornwall Council Chief Executive’s department the fact that there was considerable dissatisfaction at the lack of concern or weight given to Town and Parish Council’s planning consultation comments, or their own policies.

Financial and Confidential matters

232 Receive Bank Reconciliation Statement, Profit & Loss account, Prior year report and Budget Variance report for June 2018. These having been previously circulated was noted.

233. (Minute 215c). The Mayor reported on her conversation with the Mayor of Penryn. The Council agreed that the Mayor, together with Dr. Brown should go through the Minutes of the Planning Committee to see if there was any way in which further action might be pursued.

234 East End Garages.

  • Before this was discussed Cllr John Nicholas and Reynolds disclosed an interest and left the room. Given the fact that unauthorised persons were parking in a position to block Cllr Nicholas’ garage, it was agreed that a bollard be fixed in the appropriate place and that Cllr Nicholas and the Council keep a key to it, it was proposed by Cllr Edmonds and seconded by Cllr Collins and carried unanimously that this be done, and the fixing of it undertaken by Mr. Glover.
  • Given the on-going issues with parking and access, Cllr Read suggested that a separate subcommittee be constituted to look into the problems and bring forward definitive solutions. The Council agreed to this and Cllrs Edmonds, Hosking, Read & Collins volunteered to be members of this committee. The clerk said he would circulate some thoughts on the matter

235 Allotment and Folly Field

Cllr Laity reported on the current situation with regard to the application to register the Council’s title to his allotment, and the e-mail he and the clerk had received from Lord St. Levan. The clerk reads out Minutes from 2003, and from 2006, when the question of the land now forming the allotment were discussed and from which it was said that St. Aubyn Estates had stated the Estate didn’t own the land.

It was also reported that, in answer to Cllr Reynolds question, minuted earlier, that the Lease for the Car Park and Tea Hut hadn’t been signed yet. The Council expressed considerable disquiet at this.

Consequently, it was agreed that Cllr Hosking, Laity and the Clerk should meet with Lord St. Levan, as he had requested, and that at that meeting the question of the Folly Field car park and Tea Hut lease be raised.

235 Receipts and Payments

Receipts

  • Mr. Johnson (Hardstanding rent)                                                                                £150.00
  • Mrs. Mock (hardstanding rent)                                                                                   £  75.00
  • Mr. Reid (hardstanding rent)                                                                                      £  75.00
  • Ms Sainsbury (hardstanding rent)       `                                                                       £  75.00
  • Mr. Garrett (garage rent)                                                                                             £135.00
  • Mr. Nicholas (garage rent)                                                                                          £  50.00
  • Mr. B. Quinn (Mr. R. G. Parker’s headstone)                                                 £139.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • NS&I (Minute 219e of 13/18)                                                                                    £50,000.00
  • Dulux Decorator Centre (4 invoices of £183.16, £102.44, £34.31 & £32.06 for top playground and bus shelter painting supplies)           £351.97
  • Jewson Ltd. (3 invoices £109.70, £30.52 & £33.62. Top playground repairs £173.84
  • Davey & Gilbert Ltd. (two invoices of £36.00 for inspecting and reporting on Wallgates) £72.00
  • R P. Hosking. (Bus shelters and play area painting as per estimate) £ 900.00
  • 1stOffice Equipment Ltd. (Quarterly copier charges)                                                £70.90
  • EDF (sundry electricity direct debits)                                                            £186.00
  • Pennon Water (SWW) (Folly Field water and sewage, by DD)                                £708.29
  • British Gas (Square WC electricity by DD)                                                               £57.99
  • Pennon Water (SWW) (cemetery water by DD)                                                        £11.22
  • Pennon Water (SWW) (Square WC water and sewage by DD)                                £ 254.14

It was proposed Cllr Reynolds and seconded Cllr Edmonds that the payments be paid, carried unanimously

236 There being no further business the Mayor closed the meeting at 21.03 hours.

Town Mayor