Meeting 17/16, 11th October 2016

Present: Cllrs Britten, Mrs. Hosking, Laity, Row, Mrs. Reynolds, Mrs. Mitchell, Eddy, Mrs. Scrase, Trudgen & Read Apologies: Cllr Vincent Visitors: Cllr Sue Nicholas CC, P. C. Louis Thomas and Reverend Paul Benney Prayers: Reverend Paul Benney led the Council in prayers 288. Public Participation. PC Thomas reported that since 1st May there had been […]
  • Present: Cllrs Britten, Mrs. Hosking, Laity, Row, Mrs. Reynolds, Mrs. Mitchell, Eddy, Mrs. Scrase, Trudgen & Read
  • Apologies: Cllr Vincent
  • Visitors: Cllr Sue Nicholas CC, P. C. Louis Thomas and Reverend Paul Benney
  • Prayers: Reverend Paul Benney led the Council in prayers

288. Public Participation.

PC Thomas reported that since 1st May there had been 10 recorded crimes in Marazion and that antisocial behaviour was pleasingly not a problem. Councillors raised concerns about traffic problems, builders’ vans being parked on pavements, a vehicular obstruction in North Street and sundry other matters, to all of which P. C. Thomas responded.

Cllr Nicholas CC reported on the following matters:

  • That the meeting to discuss the provisional design for the Henfor roundabout had been postponed and would take place shortly
  • She updated the Council on matters relating to the Edward Hain hospital in St. Ives
  • That there were ongoing discussions about the Electoral Review and the Constitutional and Governance Review.
  • The Integrated Transport Plan is under way.
  • The Cornwall Local Plan has been passed by the Inspectorate and is now being fine tuned.
  • She has secured £375,000 for the Marazion to Goldsithney Cycle/Walk-way, which is due to be done during the year 2017/2018.
  • She mentioned that a traffic “wish list” had been submitted by her for Perranuthnoe Parish and that once plans had been prepared by the Highways Team, it would be the subject of public consultation in St. Piran’s Hall.
  • With regard to the Folly Field play area, she has secured an extra £5,000 from Cornwall Council and will, from her Community Fund make the figure up to £17,000.

Cllr Reynolds asked whether the writing on the roads could be re-done. Cllr Nicholas advised that she has already contacted Highways about this.

Cllr Mitchell expressed the Council’s appreciation for all the hard work undertaken by Cllr Nicholas in relation to the Folly Field playground.

289. Mayor’s Report. The Mayor reported to the Council on the functions and events he had attended since the date of his last report.

290. Minutes of the Council Meeting held on 27th September 2016. The Minutes having been circulated previously it was proposed by Cllr Row, and seconded by Cllr Hosking that the minutes were deemed to be a true and correct record, carried unanimously, but with Cllr Trudgen abstaining, as he had not then been present.

Matters arising from previous Minutes.

291. Minutes – Various. (Folly Field playground). The clerk reported on the e-mail, dated 26th September, received from Jon Mitchell. The clerk suggested that if the Council resolved to take over the playground, then from the date of takeover until put into good order, it should be closed and immobilised.

Cllr Read suggested that it should be closed and fenced off with Harris fencing with signage advising that it was closed for renovation. The clerk advised that in view of the money to be spent, the refurbishment should go out to tender.

Cllr Eddy felt that the Council should take over the playground but that there was no need to tender has the Council had had a quote from HAGS and from South West Play.

Considerable discussion followed concerning whether the work should be tendered. It was felt that this was rather difficult because any company approached would want to do different things, for example, HAGS had quoted for extensive repairs, but South West Play for replacement.

The clerk briefed the Council on what had happened at Perranuthnoe Parish Council with regard to its choice of bus shelters, namely, having identified the type of shelters, it had resolved to suspend the Financial Regulation requiring tendering to enable it to buy the bus shelters it wanted. This being so, the clerk advised that if the Council wished to have HAGS do the work quoted, then it should resolve to suspend Financial Regulations to enable it to do so without tendering.

Cllr Mitchell suggested that the Council do this and get HAGS to do the work. She said that she has seen many playgrounds round the country and that those done by HAGS were of the best quality. She also said the Council needed to get on with this.

Cllr Mitchell then proposed that the Financial Regulation that required tendering be suspended to enable the work to be done without tendering for it. This was seconded by Cllr Hosking and carried by 8 votes in favour with 2 against.

Cllr Read then proposed that the Town Council should take over the playground on 1st November and that it be closed immediately. This was seconded by Cllr Row and carried unanimously.

Cllr Read said that he would ask Mr. Gary Earley about providing fencing. Cllr Trudgen will arrange for the signs to be produced and he will consult with Cllr Laity over the wording

292. Minute 244. (Parking at East End Garages.). Given the potential problems that could be caused by the creation of an extra parking space behind number 3 Turnpike Road, it was felt that this should not be done. It might, though, be possible to create another space at the end of the four at the eastern side of the land. It was then proposed by Cllr read that the Council write to Mr. Chapman in response to his letter to say that no extra space could be created behind number 3 but that the Council will investigate the possibility of creating another space alongside the four. This was seconded by Cllr Eddy and carried unanimously. It was also stated that Mr. Chapman be told that their tenants should be advised to put their names on the list if they wanted a space.

293. Minute 276. (Protection of lamp posts and telephone kiosks). The clerk drew the Council’s attention to the e-mail from Cornwall Council that he had previously circulated.

Finance

294 Correspondence. Request for donation by Tanya’s Courage Trust. The Council decided that they would not make a donation

295. Statement of Accounts (Estimated)

  • Current Account £100.00
  • High Interest Business Account £109,657.13
  • NS & I Account £1,795.62
  • Petty Cash spent in September  £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Victim Support (section 137 payment, Minute 283(A) of 16/16) £50.00

Receipts

  • Dignity Funerals (Capt. Dodders’ interment) £1,888.00
  • Burroughs & Kearey (Mrs. Dangerfield’s interment) £574.00
  • Burroughs & Kearey (Mrs. Fooks’ interment) £574.00
  • Mr. J. J. Henshaw (his mother’s memorial stone) £135.00

It was proposed by Cllr Row and seconded Cllr Mitchell that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment. Carried unanimously.

296. Following on from the interment of Captain Dodders, the clerk was reminded that interment in the cemetery was limited to Marazion Residents (“resident” as previously defined) and that people who didn’t qualify should not be interred, even if they were prepared to pay the double fee.

297 Planning

Applications for Planning Permission

  • None received.

Application for Planning permission approved by Cornwall Council

  • PA16/07131. Mr. & Mrs. Elliott. Flat above the Summerhouse Gallery, Market Place. Alterations to internal layout and construction of balcony within private area.

298 Correspondence

  • Mr Glover’s playground inspection report of 3rd September. This was noted.
  • E-mail from Mr. Andrew Davey re. lease of Henfor Bus shelter. The clerk advised that the Council would have to bear its own legal fees, land registration fee and Stamp Duty (if any). It was proposed by Cllr Row that the Council should proceed with a new lease. This was seconded by Cllr Trudgen and carried unanimously.
  • E-mail from Cornwall Council re. plan of services for Folly Field toilets. The clerk referred to the e-mail previously circulated

Councillors’ Reports

299. Cllr Reynolds reported that a resident had mentioned to her that there were problems with the footpath through the field from Wheal Rodney to the top of Virgin Hill.

300. Cllr Hosking reported that Marazion had been awarded a Silver Gilt award from South West in Bloom, and “outstanding” and “thriving” in certain other categories. The Council thanked Cllr Row for his painting work and Cllr Hosking for the sterling work carried out by her and her team.

301. The Council confirmed its agreement to the proposed dates and venues for the Neighbourhood Plan public meetings in November and that these should be publicised by “flyers” and in “Down Your Way”.

302 Clerk’s Report

  • Financial Risk Assessment. This having previously been circulated was noted and approved. Cllr Row mentioned that the toilets ought now to be included
  • Review Standing Orders and Financial Regulations. Cllrs were satisfied that these were fit for purpose
  • Citizen of the Year Award. The clerk was advised that the forms should be available by the time of the next meeting and that forms should be given to Trevenner Stores, the School and Cobble Corner. The Citizen of the Year award should also be mentioned in “Down Your Way.”
  • Royal British Legion Poppy Appeal. It was proposed by Cllr Laity, seconded by Cllr Eddy and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of £100.00 for the purchase of the Town Council’s wreath.
  • Remembrance Sunday. The clerk updated the Council on progress.
  • Asset Risk Assessment. The clerk distributed the forms so the nominated councillors could deal with their areas of responsibility. It was felt that forms for the toilets, and the Dollan should be prepared.
  • Marazion Christmas lights and Christmas Tree. Letter of 5th October 2016. The clerk referred to this letter inviting the Town Council to the “switch-on” on 9th December
  • Decorative Lights. Use of Maypole Gardens for Christmas lights and “Welcome to Marazion” signs at Folly Field and Boltern Road. The Council agreed that the Decorative Lights Committee could have the permission they sought but on terms that the reinstatement must be done properly and that the scaffolding should be removed promptly.
  • Marazion Community Centre AGM on Monday 21st November. This was noted. Cllr Britten said that he would attend

Confidential matters

303. Receive and approve External Auditor’s report. The clerk referred to the correspondence he had had with Mr. John Mathews about this, as well as the letter of 5th October which he had circulated by e-mail and which he read out for the benefit of councillors who had not see it. The clerk explained that Mr. Mathews would rather carry on helping with the preparation with the accounts, rather than do the audit. In the circumstances, Cllr Row proposed that Mr. Mathews be asked to continue with the preparation of accounts, and that a separate Internal Auditor, be employed. This was seconded by Cllr Eddy and carried unanimously. The clerk will approach the Internal Auditor for Perranuthnoe Parish Council in the first instance.

304. There being no further business the Mayor closed the meeting at 21.15 hours.

Town Mayor