Meeting 17/17 10th October 2017

Present:          Cllrs Britten, Laity, Mrs. Hosking, John Nicholas, Trudgen, Clayton, Mrs. Reynolds, Mrs. Edmonds & Read Apologies:      Cllrs Vincent and Collins and the Reverend Kirsten Norfolk Visitors:         Cllr Sue Nicholas CC and Mrs. Mary-Brigid Greenwood Penny   272. Public Participation. Mrs Greenwood Penny raised three matters, which Cllr Hosking said she would take to […]
  • Present:          Cllrs Britten, Laity, Mrs. Hosking, John Nicholas, Trudgen, Clayton, Mrs. Reynolds, Mrs. Edmonds & Read
  • Apologies:      Cllrs Vincent and Collins and the Reverend Kirsten Norfolk
  • Visitors:         Cllr Sue Nicholas CC and Mrs. Mary-Brigid Greenwood Penny 

 272. Public Participation.

Mrs Greenwood Penny raised three matters, which Cllr Hosking said she would take to the next Town Trust meeting on 31st October.

Cllr Nicholas updated, and advised, the Council on various matters:

  • Neighbourhood Plan. She advised that the Town will have to apply for designation as a Neighbourhood Plan Area before doing anything else, that an application form for a grant of up to £9,000 would have to be filled in, that consideration would have to be given as to the consultations that would be required (questionnaires can ask what residents wish), that a subcommittee of three or four councillors needs to be set up, being those who will work with the public. She also advised that a meeting with Mr. James Hardy is necessary.
  • Boundary Commission responses. Cllr Nicholas CC outlined her thoughts.
  • Cllr Nicholas CC drew the Council’s attention to the Kernow Commissioning Group’s on-line survey and to the meeting to be held in St. John’s Hall between 10.00 hours and 11.30 hours on 24th
  • She discussed complaints received about parking in Godolphin Terrace and problems with “drop-kerbs”.
  • Cllr Laity mentioned the obtaining of lanyards and ID badges. Cllr Nicholas CC will find out about whether Cornwall Council could provide these for Towns and Parishes

 273. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her last report

274 Minutes of the Council Meeting held on 26th September 2017. The Minutes having been circulated previously it was proposed by Cllr Laity, and seconded by Cllr John Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

275. Minute 240. (Neighbourhood Plan). This has been covered in the report of Cllr Nicholas CC.

276. Minutes 251 and 260. (Memorial Garden Wall). The clerk advised that Cllr Vincent has authorised Treewise to spray the hedge within the originally quoted price on the basis that some of the hedge cutting had been done by Mr. Heather. As to turfing the top, it was suggested that Cllr Vincent investigates and consults with Treewise.

277 Minute 264. (Benches). The clerk reported that the bench outside the Old Surgery had now been done (Cllr Hosking said that it looked very good) and that Mr. Glover would see to the ones on the Folly Field over the coming months. So far as the benches and earth anchors for the Gwallon Playground were concerned, it was felt that these could be installed at the same time as the painting work was completed. In that regard, the Council felt that it might be worthwhile preparing a comprehensive list of matters that needed decorating (e.g. bus shelters) so that a worthwhile amount of work could be put out for tendering.

278. Minute 269 (Tenders). The clerk, having previously circulated the final draft of the various tenders, asked if the Council was happy with them. The Councillors confirmed they were happy with them and the clerk advised that he would proceed with the tendering process.

279. Minute 266e. Cllr Laity advised that the reading of the electricity meter before and after the Cycle event revealed that 3 units had been used. Given that the event brought considerable benefit to the Town, the Council agreed not to levy a charge for the electricity. It was reported that there had been a slight clash with the Great Western Dog Walk as both had used the cycleway.

Finance

280. Statement of Accounts (Estimated)

  • Current Account                                  £100.00
  • High Interest Business Account          £97,028.06
  • NS & I Account                                  £47,806.41

Petty Cash spent in September            £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • R. Beard (Sexton fees for Mrs. Chapman’s interment) £ 300.00
  • Malcolm Heather (assorted cutting in September)                                           £1,523.80
  • South West Play (replacement of swings and chains at FF playground)         £   216.00
  • South West Water Business (FF water and sewage 05.09.17 to 28.09.17)     £   545.60

Receipts

  • Toilet Box donations 01.09.17 to 26.09.17                                                     £271.30

It was proposed by Cllr Hosking and seconded Cllr Laity that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

281. Planning

 Applications for Planning Permission

Before the following applications were considered, Cllr Read declared an interest and left the room, not returning until the applications had been decided.

PA17/08925. Non-material amendment (no 1) for: proposed south elevation – omit sliding door to ground floor and install single glazed door and window and installation of flue; proposed west elevation – omit external door and installation of flue; Proposed north elevation – omit glazed door and window and install bi-fold doors and installation of flue and cladding – omit red Cedar cladding and install Hardie Plank Monterey Taup – colour code JA40-20 to (PA15/09396) construction of detached dwelling. Land south of 4 Mount View Terrace. Mr. Graham Cox. Alexander James Cox Ltd. On the proposal of Cllr Britten (seconded by Cllr Edmonds and carried unanimously) it was decided to make No Comment

PA17/08990. Certificate of Lawfulness existing use: Formation of 1 no. additional flat. Tresillian House, West End. Mr. M. Britten. Before this application was considered, Cllr Britten declared an interest and left the room. He did not return until the Council had decided the application. On the proposal of Cllr Edmonds (seconded by Cllr Clayton and carried unanimously) it was decided to make No Comment

Application for Planning permission approved by Cornwall Council.

None notified

282 Correspondence

  • Letter from Boundary Commission re. electoral review, Division arrangements. This matter has already been dealt with in the report of Cllr Nicholas CC.
  • Letter from Marazion Community Association. This having been tabled, Cllr Hosking confirmed that she would attend.

 Councillors’ Reports

283. Skate Park. Cllr Britten updated the Council on the progress he had made in his researches into the cost etc. of a skate park. A similar one in a nearby town had cost between £125,000 and £150,000. Cllr Britten advised that funding is available through Sports UK. Venues where this could be sited were also briefly discussed.

284. Cllr Read highlighted the problem posed by thoughtless and reckless cyclists at the former Ebenezer Chapel, West End. Instead of waiting at the Traffic Calming, several cyclists have been seen to bypass it by riding on the pavement at speed. Cllr Read expressed concern that an accident will happen.

285 Cllr Laity enquired whether anything had been done about the suggestion that the Red Ensign be raised on the flagpole on Merchant Navy Day in December. Nothing further having been done Cllr Trudgen proposed that Sailflags be approached to find out the cost of providing one. This was seconded by Cllr Edmonds and carried unanimously.

286. Cllr Hosking raised:

  • The question of asking the Estate to repaint the Beach Box, one wall of which had peeling paintwork, exposing bare wood. The clerk said that he would check the lease to see what the situation was.
  • As to “Your Neighbourhood in Bloom”, certain areas of the Town had received “Outstanding” awards.

287 Clerk’s Report

  • Folly Field playground. The clerk having advised that if the Council wished to accept the quote from South West Play, it would need to suspend Standing Order 18c and Financial Regulation 11.1.h. However, before this was put to a vote, the Council wished to discuss various matters relating to the playground work. It was decided that, rather than accept South West Play’s quote, HAGS should be given the opportunity to rectify the paintwork poorly done and to comment on the broken chain and rotten beams and posts. Likewise, these problems should be taken up with RoSPA, who had given the playground a clean bill of health. The clerk advised that letters would need to be framed carefully, and as the matters would not be quickly resolved, the Council would need to decide what to do about the Tower. It was felt that as the Council had not been advised that the chain funnel was in imminent danger of total failure, the Tower could be left open, and removing the chain, or temporarily immobilising it might cause more problems than it would cure.
  • Total Toilet Box donations. The clerk advised the Council of the total amount banked to 26th
  • Review Standing Orders. These having previously been circulated and the clerk having advised that they were fit for purpose, it was proposed by Cllr Britten, seconded by Cllr Edmonds, that they be approved as they are. Carried unanimously
  • Citizen of the Year Award. The clerk advised that the forms should be ready by the next meeting
  • Royal British Legion Poppy Appeal. It was proposed by Cllr Laity, seconded by Cllr Hosking and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of £200.00 to the Royal British Legion Poppy Appeal.
  • Remembrance Sunday. The clerk advised that preparations were under way, and gave invitation letters to councillors to deliver.
  • Receive and approve External Auditor’s report. This having been previously circulated, it was proposed by Cllr Britten that it be approved. This was seconded by Cllr Edmonds and carried unanimously
  • Financial Risk Assessment. This being unavailable, the item was deferred
  • Asset Risk Assessment. This being unavailable, the item was deferred

288. There being no further business the Mayor closed the meeting at 21.15 hours.

Town Mayor