Meeting 18/16, 25th October 2016

Present: Cllrs Britten, Laity, Vincent, Mrs. Scrase, Row, Eddy, Mrs. Mitchell & Mrs. Reynolds Apologies:   Cllrs Trudgen, Read and Mrs. Hosking and Cllr Mrs. Sue Nicholas CC Visitors:  None Public Speaking 305 Whilst no member of the public was present, Cllr Row raised the fact that a Resident had a street light on Turnpike Hill is […]

Present: Cllrs Britten, Laity, Vincent, Mrs. Scrase, Row, Eddy, Mrs. Mitchell & Mrs. Reynolds

Apologies:   Cllrs Trudgen, Read and Mrs. Hosking and Cllr Mrs. Sue Nicholas CC

Visitors:  None

Public Speaking

305 Whilst no member of the public was present, Cllr Row raised the fact that a Resident had a street light on Turnpike Hill is obscured by a tree in the garden of a property. The clerk was instructed to write to the owner of the property to ask him to cut back the tree.

 Minutes of the Meeting held on 11th October 2016

306 The Minutes having been circulated previously it was proposed by Cllr Row and seconded Cllr Mitchell that the minutes were deemed to be a true and correct record, carried unanimously but with Cllr Vincent abstaining as he had not then been present

Matters arising from previous Minutes

307 Minute 291. Folly Field playground. The clerk reported that Cornwall Council had agreed that the transfer of the playground would take effect on 1st April. The clerk read out Cllr Trudgen’s e-mail of 12th October concerning costings for fencing. The clerk advised that steps should be taken on 1st November immediately to immobilise the playground and fence it off. Cllr Laity produced the signs he had prepared. Cllr Vincent suggested that the playground gate should be padlocked and some temporary fencing put round. It was also suggested that the swings should be padlocked or removed. The clerk suggested that 2 councillors should agree to take on board the responsibility for ensuring that all necessary was done on 1st November. Cllr Eddy and Row will do this. The Mayor said that he would approach Messrs. Earley and Davey about more permanent fencing. The clerk was asked to write to Lord St. Levan and to the Chamber of Commerce to ask for financial assistance in refurbishing the playground.

308. Minute 301. Neighbourhood Plan. The clerk reported that the Neighbourhood Plan open evening could not take place on 10th November, as the Community Centre was unavailable on a Thursday. The clerk has contacted Cllr Nicholas CC and Mr. James Hardy with a suggestion for some Mondays and Tuesdays in November when the open meetings could be held in the School and the Community Centre. He was waiting to hear back. It was agreed to postpone the meeting in the Town Hall on 7th November and to arrange for that in meeting to take place on the Thursday of the week in which the other meetings would be held.

Councillors Reports:

Report by Chair of Footpath, Cemetery and Allotments sub-committee.

309. Cllr Mitchell reported as follows:

  • She had tried to contact Mr. Malcolm Heather concerning the removal of the Ivy from the Folly Field toilets.
  • She had looked at the footpath running from Wheal Rodney to Virgin Hill. The field has been ploughed in its entirety and has been planted with Spring Wheat. However it is evident that people are still walking diagonally across the field as they have always done. She feels that no further action is needed at present.

Other Councillors’ reports

310. Cllr Laity wondered if any more had been done in connection with paving the area outside the Folly Field toilets, where the hedging had been removed. As it hadn’t, he proposed that the clerk be instructed to obtain quotes from D. A. Giles and from A. P. Paving, and other companies. This was seconded by Cllr Vincent (who agreed to be the point of contact for companies, to show them what was required) and carried unanimously.

Planning

311. Applications for planning permission

a) PA16/08424. Demolition of existing garden shed and construction of pottery shed/domestic studio. The Old Stores, Fore Street. Mr. & Mrs. Chadwick. (This is the consideration of amended plans for a previously approved application). It was proposed by Cllr Eddy that this application be supported. This was seconded by Cllr Laity and carried by 5 votes in favour with 3 abstentions

b) PA16/08907. Additional works to create first floor amenity/roof terrace area and installation of roof light (previously approved PA15/11538). Seacrest, Leys Lane. Mr. C. J. Meneer. In discussing this, Cllr Scrase said that the plans were too unclear and that it wasn’t really possible to decide what was actually to be undertaken. Cllr Eddy proposed that the application be supported, but as there was no seconder no vote was taken. Cllr Vincent proposed that the Council make “no comment” on the basis of Cllr Scrase’s comments, but this too failed as there was no seconder. Cllr Laity then proposed that the application be opposed on the basis that the Council could not make an informed decision because the plans are unclear. This was seconded by Cllr Scrase and carried with 6 votes in favour, 1 against and 1 abstention.

c) PA16/09289. Removal of part of glazed roof and replace with natural slate roof covering to match existing slatework. Rosemerryn, East End, Turnpike Road. Mr. A. Hearn. Cllr Vincent proposed that this application be supported. This was seconded by Cllr Scrase and carried by 7 votes in favour with 1 abstention

d) PA16/09223. Retention of lower ground floor two bedroom apartment and first floor dwelling. Annedh Lowena, Turnpike Road. Mrs. M. Galibraith. Before this application was considered, Cllr Laity declared an interest and left the room. It was proposed by Cllr Eddy that the application be approved. This was seconded by Cllr Scrase and carried by 4 votes in favour with 3 abstentions.

Any others received by the time of the meeting on 25th October 2016. None

The Council noted that the following planning permission had been granted:

PA16/07131. Mr. & Mrs. Elliott. Flat above the Summerhouse Gallery, Market Place. Alterations to internal layout and construction of balcony within private area.

 And that no notification had been received that any planning application had been refused

Correspondence

312 The clerk reported that the following had been received:-

(A) Mr. Glover’s playground inspection report of 6th October 2016. This was noted

(B) Invitation from Chamber of Commerce to Marazion in Bloom Prize-winners Presentation evening. This was noted.

(C) Sand Chair Project – request for a donation. It was proposed by Cllr Row, seconded by Cllr Eddy and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of a grant of £100.00 to the Sand Chair Project

(D) Letter re. membership of the Community Flood Forum The Council agreed to join

(E) Letter from Cornwall Council re. bus shelters. This was noted

Clerk’s Report

313 The clerk reported on the following:

(A) Bench in the Cemetery (Cllr Britten). Cllr Britten explained that his mother would like to place a granite bench in the cemetery in memory of his father. Cllr Row proposed that the Council agreed to allow Mrs. Britten to place such a bench in the cemetery, in a position to be agreed. This was seconded by Cllr Mitchell and carried unanimously.

(B) Ratification of briefing by Mr. Hardy and Mr. Andrew Davey on 11th October 2016. The notes prepared by the clerk having previously been circulated, it was proposed by Cllr Scrase that they be ratified. This was seconded by Cllr Laity and carried unanimously.

Civic Service. The clerk referred the Council to the relevant paragraph in his letter of 19th He was advised that the date of the Civic Service would be 15th January 2017

(D) Dogs at Island Field allotments. The clerk reported on the complaint from an allotment holder and, after discussion the clerk was instructed to write to all allotment holders asking them to keep their dogs under control, should they take them to the allotments.

(E) Folly Field toilets. A schedule of works having now been prepared, the clerk enquired whether the Council wished to have Cornish Heritage Builders carry out the work. If they did, he advised that they should resolve to suspend the financial regulation that required work to be tendered. As the Council felt that it would be best to have Cornish Heritage Builders carry out the work Cllr Vincent proposed that the relevant financial regulation be suspended to enable this. This was seconded by Cllr Row and carried unanimously

(F) The clerk reported that Mr. John Mathews had offered to assist with the precept setting, the process for which will start that next week.

(G) Rateable value review. The clerk reported that the review of commercial premises had been completed and that, apart from the rateable value for the Folly Field toilets which had gone down, all others have gone up slightly.

Financial and Confidential matters

314 Receive Bank Reconciliation Statement, Profit & Loss Account, Prior Year Report and Budget Variance Report September. These having been previously circulated was noted.

315 Receipts and Payments                       

Receipts

  • Cornwall Council (2nd ½ year’s Precept) £26,000.00
  • Cornwall Council (CTSG) £ 1,916.47
  • Mr & Mrs. Johnson (hardstanding rents) £ 150.00
  • Mr Dixon (hardstanding rent) £ 75.00
  • Ms Sainsbury (hardstanding rent) £75.00
  • Mr & Mrs. Garrett (Garage rent) £ 135.00
  • Mounts Bay Sailing Club (part dinghy pen rent) £388.80
  • Nicholas (Garage rent) £ 50.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • Vaughan Glover (playground inspection) £ 35.00
  • H & A Recycling Ltd (bin emptying August) £124.56
  • H & A Recycling Ltd (bin emptying September) £62.28
  • Mr Richard Tucker (gardening) £ 60.00
  • R.W. Beard (Sexton’s fees for 3 interments) £870.00
  • Cornish Heritage Builders (repair to Folly toilets) £324.54
  • British Gas (electricity DD re The Square WCs) £91.24
  • British Gas (electricity DD re. Folly Field WCs) £232.78
  • EDF (sundry DDs) £149.00

It was proposed by Cllr Row, seconded by Cllr Reynolds, that the payments be paid. Carried unanimously. It was also mentioned that the reason for the higher electricity bill for the Folly Field toilets was, in part, due to the fact that the lights were on during the day and that the timers needed to be put in order.

316 There being no further business the Mayor closed the meeting at 20.43 hours.

Town Mayor