Meeting 18/17 Tuesday 24th October 2017

Present: Cllrs Laity, John Nicholas, Clayton, Collins, Read, Trudgen, Mrs. Edmonds, Mrs. Reynolds and Vincent Apologies: Cllrs Mrs. Hosking, Britten and Mrs. Sue Nicholas CC Visitors: None Public Speaking: None  Minutes of the Meeting held on 10th October 2017 289. The Minutes having been circulated previously it was proposed by Cllr Edmonds and seconded Cllr Clayton that […]
  • Present: Cllrs Laity, John Nicholas, Clayton, Collins, Read, Trudgen, Mrs. Edmonds, Mrs. Reynolds and Vincent
  • Apologies: Cllrs Mrs. Hosking, Britten and Mrs. Sue Nicholas CC
  • Visitors: None
  • Public Speaking: None

 Minutes of the Meeting held on 10th October 2017

289. The Minutes having been circulated previously it was proposed by Cllr Edmonds and seconded Cllr Clayton that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes

290. Minute 272(B). (Neighbourhood Plan). After discussion is was proposed by Cllr Edmonds that the Council should apply for designation as a Neighbourhood Plan Area. This was seconded by Cllr John Nicholas and carried by seven votes in favour, one vote against and one abstention. The clerk was instructed to proceed accordingly and to contact Mr. James Hardy for availability to come to the Town Hall for a meeting to take matters forward.

291. Minute 285. (Red Ensign). The clerk reported on the e-mail from Sailflags, who said they could supply a printed Red Ensign, 5’ x 3’, for £25.00 plus VAT. It was proposed by Cllr Trudgen, seconded by Cllr Edmonds, that the Council acquires a Red Ensign.

292. Minute 287a. (Folly Field playground). The clerk reported on the photographs he had taken and circulated and that he had sent a draft letter to Cllr Edmonds for consideration. Cllr Edmonds read the draft of the letter she had prepared, which was a short, “holding” letter, inviting HAGS-RSS to come for a site visit. Cllr Edmonds explained the procedure that would then be followed. After subsequent discussion it was (a) proposed by Cllr Vincent, seconded by Cllr John Nicholas and carried unanimously, that the letter drafted by Cllr Edmonds be sent to HAGS-RSS and (b) the Councillors responsible for the playgrounds would prepare a detailed schedule of defects ready for when the representative from HAGS-RSS came for a site visit. The clerk was instructed to proceed accordingly and to ask Mr. Glover to attend the meeting to prepare the schedule if he was available.

Councillors Reports:

293. Cllr Laity reported that:

  • He and the Mayor had held a meeting with Rev Kirsten Norfolk and Rev Paul Benney concerning the form of the Armistice Day Church Service.
  • Marazion School has had an Ofsted report with “good” and “outstanding” areas mentioned. The Council decided that a letter of congratulation should be sent, and the clerk was instructed accordingly
  • Graham Bull had come in to discuss the works required in the clerk’s office and Cllr Laity had asked for a quote to replace the two Night Store Heaters with Electric Radiators, which were more efficient and economical

294. Cllr Trudgen reported that:

  • He thought St. Aubyn Estate had agreed to repair the sea wall at the foot of the Maypole Garden. He wondered if they should be reminded. Cllr Collins agreed to speak to Gary Earley about this.
  • With regard to Allotment 1 Rosehill, there is a load of builder’s rubble and other detritus that appears to have been fly-tipped. Cllr Vincent will investigate.

295. Cllr Read reported that trimmings had been dumped on the beach in front of Gwel an Mor. Whilst the beach was not the Council’s, it decided that the clerk should write to the Secretary of the Residents. Company as this may have been done by a contractor undertaking work for them.

296 Cllr Edmonds reported that she was still looking into people to carry out various bits of painting work.

297. Cllr Nicholas raised, at the request of Cllr Hosking, the overgrowth of brambles along the path at the Folly Field. Cllr Trudgen believes that the land in question may be the Council’s, rather than the private landowner who owned another contiguous, strip, because it is in line with the Folly Field conveniences. Cllr Reynolds proposed that, for Health & Safety reasons, this overgrowth be dealt with as soon as possible. This was seconded by Cllr Edmonds and carried unanimously. The clerk was asked to contact Mr. Richard Tucker about this. Thereafter there should be a meeting with Cllr Sue Nicholas CC and CORMAC, and possibly the landowner, to resolve ownership boundaries and responsibilities

Planning

298 Applications for planning permission

None received

It was noted that the following planning permissions had been granted:

PA17/08132 (and PA17/08133 for Listed Building Consent). Mr. & Mrs. Christian Robert George. Old Eastcliffe House, East Cliff Lane. Minor internal alterations, external improvements to building fabric (including re-roofing the conservatory) and changes to heating system and re-wiring.

And that no planning applications had been refused

Correspondence

299. The clerk reported that the following had been received:-

  • Letter of 27th September (received 9th October) from Marazion Folly Fest committee and their accounts for 2017. It was decided to defer this matter until the clerk had been able to investigate what payment had been made last year.
  • E-mail from Just Events re. Cycle event of 6th October 2018. It was proposed by Cllr Edmonds, seconded by Cllr Trudgen and carried unanimously, that the Council agree to allow the event to take place.
  • Letter from Marazion Chamber of Commerce re. Marazion in Bloom competition 2017. This was noted.
  • Letter from Mr. & Mrs. Chapman, dated 20th October, regarding right of way to 3 Turnpike Road. Before this was discussed, Cllr John Nicholas declared a personal interest and left the room, not returning until the discussions had been concluded. After discussion, it was proposed by Cllr Collins, seconded by Cllr Trudgen and carried unanimously, that the clerk write a “holding” letter to Mr. & Mrs. Chapman in terms that the Council was investigating the situation and taking advice. Cllr Collins proposed that the Council instruct Stephens Scown to advise. This was seconded and was carried unanimously.
  • Graham Bull Electrical Services’ test report on the lighting at the Square. This having been previously circulated, Cllr Trudgen gave a brief explanation of it.

Clerks Report

300 The clerk reported on the following.

  • That the Royal British Legion Collecting Boxes were now ready. Councillors volunteered to drop off the boxes on Friday and collect them after Armistice Day
  • The Citizen of the Year forms were ready. These should be put out after the first November meeting.

Financial and Confidential matters

301 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for September 2017. These having been previously circulated were noted.

302 Financial Risk Assessment. This having been previously circulated, it was proposed by Cllr Edmonds, seconded by Cllr John Nicholas, and carried unanimously, that it be approved

303. General Risk Assessment. This having been previously circulated, it was proposed by Cllr Edmonds, seconded by Cllr John Nicholas, and carried unanimously, that it be approved.

304 Receipts and Payments

Receipts

Dignity Funerals Ltd (late Mr. Taylor’s interment) £972.00

Burroughs & Kearey Ltd (the late Mr. Derrington’s interment) £591.00

Cornwall Council (second ½ year’s Precept) £26,260.00

Cornwall Council (second ½ year’s CTSG) £2,210.63

Mr. Johnson (hardstanding rent by SO) £150.00

Mrs. Mock (hardstanding rent by SO) £75.00

Ms Sainsbury (hardstanding rent by SO) £75.00

Mr. Garrett (garage rent by SO) £135.00

Mounts Bay Sailing Club (part Dinghy Pen rent by SO) £388.80

Mr. F. I. J. Nicholas (garage rent) £50.00

Toilet Box donations (to 17th October) £77.00

Mr. & Mrs. S. P. Tiddy (Mrs. B. Kidner’s Memorial stone) £139.00

Payments.

Approve the payments listed on the payments schedule

THE SCHEDULE

Vaughan Glover (work to bench by bus stop opposite Folly Field) £110.00

Cornish Heritage Builders (supply & install toilet seat) £47.84

Royal British Legion Poppy Appeal (S. 137 payment. Minute 287e) £200.00

Jewson Ltd (bench repair supplies) £34.50

James D. Jacoby (to reimburse 100 x 2nd class stamps bought) £56.00

Graham Bull Electrical Services. (Test report for lighting at the Square) £60.00

1st Office Equipment Ltd. (copier charges) £61.66

EDF (sundry electricity DDs) £164.00

British Gas (electricity for WCs at the Square, by DD) £57.76

South West Water (Cemetery water, by DD) £18.74

It was proposed Cllr Trudgen and seconded Cllr Edmonds that the payments be paid, carried unanimously. 

305 There being no further business the Deputy Mayor closed the meeting at 20.45 hours.

Town Mayor