Meeting 21/18, November 13th, 2018

Present:          Cllrs Laity, John Nicholas, Mrs. Reynolds, Mrs. Hosking, Read, Britten, Collins & Vincent Apologies:      Cllrs Trudgen, Clayton and Mrs. Edmonds and Cllr Sue Nicholas CC Visitors:         The Reverend Paul Benney and Mr. Charles Green (planning agent for All Saints’ Church) Prayers:         The Reverend Benney led the Council in Prayers  314. Public Participation. Mr. […]
  • Present:          Cllrs Laity, John Nicholas, Mrs. Reynolds, Mrs. Hosking, Read, Britten, Collins & Vincent
  • Apologies:      Cllrs Trudgen, Clayton and Mrs. Edmonds and Cllr Sue Nicholas CC
  • Visitors:         The Reverend Paul Benney and Mr. Charles Green (planning agent for All Saints’ Church)
  • Prayers:         The Reverend Benney led the Council in Prayers

 314. Public Participation.

Mr. Green said a few words by way of explanation in connection with the All Saints’ Church planning application PA18/09690.

315. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her last report.

316 Minutes of the Council Meeting held on 23rdOctober 2018.The Minutes having been circulated previously it was proposed by Cllr Nicholas, and seconded by Cllr Collins that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

317. Minute 307(Allotment). In response to a question from Cllr Reynolds, the Clerk said that he had yet to deal with the letting of the now vacant allotment

Finance

318. Correspondence

  • Receive and approve PKF Littlejohn LLP’s External Audit report. This having been previously circulated, was noted and approved.
  • Making Tax Digital: briefing note from CALC. After discussion it was agreed that the clerk would make enquiries of the Internal Auditor and his opposite number at Porthleven Town Council and that those Councillors who were in business would enquire of their independent book-keepers.

319. Statement of Accounts (Estimated)

  • Current Account                                 £     100.00
  • High Interest Business Account         £72,140.33
  • NS & I Account                                  £97,930.17

Petty Cash spent in October               £         0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Cornwall Hospice Care. (S. 137 payment. Minute 310 of 20/18)                  £100.00
  • Cruse Bereavement Care (S. 137 payment. Minute 310 of 20/18)                £100.00
  • 1stOffice Equipment Ltd. (Copier charges)                                                   £  70.90
  • Richard Tucker (sundry gardening work)                                                      £112.50
  • Long Rock Memorials (New War Memorial stone)                                       £240.00
  • Multesign Systems UK Ltd (signs for Folly Field toilets)                             £  97.50
  • Marazion & District Chamber of Commerce (annual subscription)              £  40.00
  • Vaughan Glover (monthly playground inspections)                                       £225.00
  • Complete Business Solutions Group Ltd. (3 toner cartridges and 4 boxes of paper)       £325.73

Receipts

  • Mounts Bay Sailing Club (balance Dinghy Pen rent)                                    £28.07
  • Mrs. M. M. Palmer (cemetery fee for scattering her late brother’s ashes)     £23.50

It was proposed by Cllr Reynolds and seconded Cllr Vincent that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

The clerk was asked to write to Long Rock Memorials to thank them for their generosity in providing the new Memorial stone at less than cost price and for giving the slab of granite on which the “There but not there” silhouette was placed

320 Planning

Applications for Planning Permission.

Before any of the following were considered, Cllr Read declared an interest and left the room, not returning until all three had been decided.

PA18/09665. Proposed extensions and alterations. Blue Waters, Market Place. Dr. Alan Makepeace. It was proposed by Cllr Vincent, seconded by Cllr Britten and carried unanimously that the application be supported

PA18/09733. Felling two Monterey pine trees. Oceans End, Rosehill. Mr. Toby Clark. It was proposed by Cllr Collins, seconded by Cllr Hosking and carried unanimously, that the application be supported

PA18/09690. Re-roofing of existing Church Hall and external alterations to existing toilet extension to include removal and replacement of existing roof structure. All Saints Church, Fore Street. Mrs. J. Greig. Prior to this application being considered, Cllr Reynolds declared a personal interest and left the room, not returning until the application had been determined. It was then proposed by Cllr Collins that the application be supported. This was seconded by Cllr John Nicholas and carried unanimously

PA18/06442. New detached dwelling and detached garage. Land north east of the Gew, West End. Ms Cattran. As the Council could see little difference between this application and that considered in August, it was proposed by Cllr Hosking that the application be opposed for the same reasons given then. This was seconded by Cllr Britten and carried unanimously. (The reasons given then for opposing PA18/06442 were: “on the grounds that (1) the dwelling is too large for the plot and so represents overdevelopment and (2) the design is out of keeping with the Conservation Area within which it lies.”)

PA18/10321. Replacement windows. 1 Coastguard Cottages, West End. PKJ Properties Ltd. This application was taken together with PA18/10324. It was proposed by Cllr Britten, seconded by Cllr Hosking and carried unanimously, that both applications be supported

PA18/10324. Replacement windows. 2 Coastguard Cottages, West End. PKJ Properties Ltd. See PA18/10321 above.

Application for Planning permission approved by Cornwall Council

PA18/08439. Miss Teressa Jago. Pendenys, Green Lane. Demolition of garage, replacement with carport and ancillary gym reusing any granite left over from site

PA18/07803. Mr. Jennings. The Old Drill Hall, Turnpike Road. Replacement windows.

PA18/08212. St. Aubyn Estates. Rookery Lodges (East and West), West End. Installation of lead tray to rear brick chimney (in conjunction with listed building application PA18/07309)

321 Correspondence

  • Letter from Marazion Decorative Lights Committee re. “Switch on” on 7th The clerk read out this letter, and its contents were noted
  • Receive and approve Mr. Glover’s playground reports for October. These having been circulated, were noted an approved.

The clerk read out Mr. Glover’s e-mail of 13thNovember timed at 16.31 hours GMT. Cllr Collins and Cllr Read advised that, although slightly more expensive than HAGS, the Fabricator’s work was likely to last longer and could be done by Christmas. Given the urgency, he had already been instructed to carry out the work, as it was within the £500 delegated, emergency, budget. The Council also agreed that some urgent, protective, staining works should be done and the Council agreed that Mr. Robert Hosking should be asked to deal with this. Cllr Collins will see to this.

322 Councillors’ Reports

Cllr Laity reported on the Wallgate situation. The clerk also read out Cllr Trudgen’s e-mail of 12thNovember, timed at 07.39 hours GMT, advising that the Wallgate maintenance agreement was perfectly acceptable.

As regards Legionella testing, this was not an issue for the Wallgates as their water supply came direct from the Mains, and not from a storage tank.

Cllr Laity said the two Wallgates in the Square WCs need to be replaced, but that those on the Folly Field can be repaired. If the Council signs up to the Maintenance agreement, then the first visit will be more expensive as the Folly Field WC Wallgates will have to be repaired.

As the Council felt it necessary to proceed rapidly to get these things into working order and have the unserviceable ones replaced:

  • It was proposed by Cllr Read that the quote for new Wallgates in letter ref. JENKINSSS-16098 be accepted and the work instructed. This was seconded by Cllr Reynolds and carried unanimously
  • It was proposed by Cllr Vincent that the Service contract 2761 New Contract Offer, under reference WALTONS-16119 be accepted and signed. This was seconded by Cllr Britten and carried unanimously
  • The Credit Account application be completed. It was felt that a high level of credit be requested, because the cost of works was substantial.

Cllr Nicholas reported that the post put in at East End Garages was loose and couldn’t be tightened. The clerk was asked to get Mr. Glover to rectify.

Cllr Britten reported that two street lights in Kings Road are not working. The clerk was asked to log this on the Cornwall Council website. Cllr Britten will provide the pole numbers

Cllr Britten also reported that the wind had damaged the Feliskirk bus shelter and that Cormac had sandbagged it. Cllr Laity said that he had repaired it with proper fixings, and not the inadequate ones previously used. Cllr Britten will pursue with Firstbus the possibility of financial assistance with a new bus shelter, including solar powered bus timetable information, as was appearing with other, modern, bus shelters. He will also pursue enquiries with the Estate since it is known that Lord St. Levan feels the current bus shelter is not very attractive

Cllr Laity briefed the Council on an unauthorised structure at Home Farm, Green Lane West. The clerk was asked to log a complaint with Enforcement.

With regard to the Armistice Parade and Service (a) he will speak to the photographer so as to avoid the type of incident that had occurred this year and (b) he wished to record that he felt the Mayor, the Deputy Mayor and the Reverend Benney had all done a marvellous job

323 Clerk’s Report

  • Appointment of Internal Auditor (Mr. Steve Hudson). It was proposed by Cllr Britten, seconded by Cllr Reynolds and carried unanimously that Mr. Hudson be reappointed the Internal Auditor
  • Civic Service. The clerk advised on the steps he had taken thus far. Helston Town Band need to be booked. Cllr Laity also mentioned that some while ago, he had suggested asking a volunteer group or charity to help. Cllr Hosking has approached the Wives Group, and will have another word with them
  • In response to a suggestion from Cllr Trudgen, the clerk was asked to write to Mr. Peter Williams of Sailflags, to thank him for the “Lest we Forget” flag.
  • The clerk reported on a telephone conversation with a Ms Marshall concerning a proposed Marathon event in December. None of the Councillors had been spoken to about it, as she had averred.
  • The clerk mentioned that his office hours would be varied over the coming couple of weeks, and advised that he had sent them a list of these.
  • The Clerk read out the letter received from Mrs. Greig concerning the Marazion in Bloom presentation evening. This was noted

 324. There being no further business the Mayor closed the meeting at 20.57 hours.

Town Mayor