Meeting Minutes, Tuesday October 9th, 2018

Present:          Cllrs Laity, John Nicholas, Mrs. Reynolds, Mrs. Hosking, Read, Britten, Trudgen and Clayton Apologies:      Cllrs Collins, Vincent and Mrs. Edmonds Visitors:         Cllr Sue Nicholas CC, Teressa Jago, Tracey Tonkin, David Elliott and Harvey Thomas 290.Public Participation. Mr. Harvey Thomas kindly attended the meeting in order to introduce himself, having recently been appointed […]
  • Present:          Cllrs Laity, John Nicholas, Mrs. Reynolds, Mrs. Hosking, Read, Britten, Trudgen and Clayton
  • Apologies:      Cllrs Collins, Vincent and Mrs. Edmonds
  • Visitors:         Cllr Sue Nicholas CC, Teressa Jago, Tracey Tonkin, David Elliott and Harvey Thomas

290.Public Participation.

Mr. Harvey Thomas kindly attended the meeting in order to introduce himself, having recently been appointed Head of Property matters for St. Aubyn Estates.

Ms Jago spoke in support of her planning application PA18/08439.

Mr. Elliott introduced himself and Ms Tonkin and spoke about matters in relation to Mounts Bay Gig Club, the fact that the Club was unable to proceed with taking on the property at Henfor and their need to find some suitable, alternative, premises. Cllr Sue Nicholas will mention this to the Community Network Manager when she meets him later in the week.

Cllr Sue Nicholas updated the Council on the following:

  • She has contacted County Highways concerning Green Lane and signage, but has had no response yet.
  • The Enforcement Officer has reported in connection with the Gew, but is waiting for GDPR clearance to disclose the report
  • The Housing meeting that had taken place recently with the developers and the Affordable Housing Team, concerning the proposed development at the top end of the Town. Progress is at present waiting on completion of legal paperwork.

291. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her last report.

292 Minutes of the Council Meeting held on 25thSeptember 2018. The Minutes having been circulated previously it was proposed by Cllr Trudgen, and seconded by Cllr Britten that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

293. Minutes 282&272(Engraving new stone). Cllr Laity explained that the Council now needed to agree to pay for a new stone at the War Memorial. The wording has been given to the Monumental Mason, and it will be put in situ when ready, suitably covered up, until Armistice Day. As the precise cost was not yet known, it was then proposed by Cllr Trudgen, seconded by Cllr Britten and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of a sum of up to £500.00 to defray the cost thereof.

294. Minutes 283and 276a. (Aircraft drop of poppies). As it was not going to be possible to have an aircraft poppy-drop, Cllr Laity had acquired a handheld confetti launcher to launch poppies at the Armistice Day Service. He had acquired this at a cost of £38.55. It was proposed by Cllr Hosking, seconded by Cllr Britten and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure of £38.55 satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the reimbursement of this payment to Cllr Laity.

295.Minute 285a. (Delegated budget for Playground subcommittee). After discussion, it was proposed by Cllr Laity, seconded by Cllr Hosking and carried unanimously, that a budget of £500.00 should be delegated to the playground Subcommittee so that urgent repairs under this figure could be immediately authorised. Cllr Read also mentioned that the quote from HAGS was wrong, as it was for a complete unit, and not for just the rusted parts. He is reverting to them

Finance

296. Correspondence

Receive Bank Reconciliation Statement, Profit & Loss account, Prior year report and Budget Variance report for August. These, having previously been circulated, were noted and approved

297. Statement of Accounts (Estimated)

  • Current Account                                 £100.00
  • High Interest Business Account         £48,894.57
  • NS & I Account                                  £97,930.17

Petty Cash spent in September           £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Stephens Scown (Right of way work fees 28.8.18 to 21.9.18)                      £  210.00
  • Cllr Laity (to reimburse “There but not there” purchase. S137. M.272 of 17/18)  £   776.30
  • Robert Hosking (bus shelter painting)                                                            £   220.00
  • St. Aubyn no. 9 account (allotment and other rents)                                      £   110.05
  • Cornish Heritage Builders (2 invoices for plumbing works to toilets) total  £540.10
  • Vaughan Glover (playground inspections and repair work)                           £270.00
  • PKF Littlejohn LLP (External Audit fee)                                                       £480.00
  • Arrow Lifts Ltd (1/2 yearly stairlift service)                                                  £70.20
  • Dulux Decorator Centre (paint for bus shelters)                                            £34.31
  • EDF (Sundry Electrical DDs)                                                                        £   186.00
  • BT Group Plc (phone bill, DD)                                                                      £   222.16
  • Pennon Water (SWW) (Folly Field WCs, by DD)                                         £1,019.94
  • Pennon Water (SWW) (Cemetery water, by DD)                                          £     10.96
  • Pennon Water (SWW) (Square toilets, by DD)                                              £   170.33

Receipts

  • Barclays Bank (interest 04.06.18 to 02.09.18)                                               £  49.63
  • F. I. J. Nicholas (garage rent) £ 50.00

The clerk having read out the list of payments, there followed discussion as to whether payment of the two invoices to Cornish Heritage Builders should be authorised until they had provided a more detailed breakdown of how the figures were reached. The Council disagreed with the Clerk’s advice that the invoices should be paid, but with a request for a fuller breakdown. The Council did accept his advice that an informal approach by Cllr Read should be tried first.

It was then proposed by Cllr Laity and seconded Cllr Britten that the Statement of Accounts be accepted as a true record, and that the invoices (except the two invoices for £540.10 to Cornish Heritage Builders) be passed for payment, carried unanimously.

298 Planning

Applications for Planning Permission. Before any of the following were considered, Cllr Read declared an interest and left the room, not returning until all three had been decided.

PA18/08417. Replace garage with dayroom and link, raised terrace and ramp access. Bel Air, Rosehill. Mr. H. Richards. Before this application was discussed, Cllr Trudgen disclosed an interest and left the room, not returning until it had been decided. It was proposed by Cllr Laity, seconded by Cllr Clayton, that the application be supported. Carried unanimously.

PA18/08439. Demolition of garage, replacement with carport and ancillary gym, reusing any granite left over from site. Pendenys, Green Lane. Miss Teressa Jago. Before this application was decided, Cllr Clayton declared an interest and left the room, not returning until it had been decided. It was proposed by Cllr Trudgen, seconded by Cllr Hosking and carried unanimously, that the application be supported

PA18/08747. Non material amendment to application PA13/02290 in respect of changing the window configuration on the south west elevation from a patio window with to two (sic) side windows to a wider patio with no side windows. 2 Godolphin Avenue. Mrs. Vivien Taylor. It was proposed by Cllr Clayton, seconded by Cllr John Nicholas, that the application be supported. Carried unanimously.

PA18/08607. Construction of porches to substantially complete dwellings and cladding to first floor of plot 1. 1 – 6 Gwel Park, Gwallon Lane. Mr. S. Allen. Before this application was discussed Cllr Reynolds declared an interest and left the room, not returning until it had been decided. It was proposed by Cllr Trudgen, seconded by Cllr Britten and carried unanimously, that the application be supported.

Application for Planning permission approved by Cornwall Council

PA18/07309. Rookery Lodges (East & West), West End. Listed Building consent application for the installation of lead tray to rear brick chimney

Planning Appeal notified: APP/D0840/W/18/3206816. Mr. & Mrs. R. Hunt. Godrev, School Lane. Proposed agricultural building with storage above. Cornwall Council planning ref. PA17/09984. The clerk was instructed to write, maintaining the Council’s objection.

299 Correspondence

  • Receive and approve Mr. Glover’s playground reports for September. These, having been previously circulated, were noted and approved. The clerk reminded Councillors that Mr. Glover was away for the next fortnight and Cllr Read agreed to carry out weekly inspections

300 Councillors’ Reports

  • Cllr Reynolds reported on allotments. First, as to allotment 8a, the holder having given up his tenancy, it was noted that there were items left. The clerk advised that the holder had said they had been there when he took it over. The Council wished to have the clerk write and tell him to remove them, or they would arrange removal themselves and pass the charge on. Cllr Reynolds said she would check with the adjoining holder as to whether any of the items were in situ when the current holder took over. She also reported on the work Keir had done.
  • Cllr Britten reported on the Feliskirk bus shelter. The cost of a replacement would be £4,000.00 plus VAT. He will make further investigations.
  • Cllr Read enquired of Cllr Trudgen as to whether a flag-bearer was required for the Armistice Day Parade. Cllr Trudgen reported that a flag bearer had been arranged
  • Cllr Laity reported that the Cycle Event had used 10 units of electricity. It was agreed that the Council would not pass on the cost, which would be minimal.

301 Clerk’s Report

  • Review Standing Orders and Financial Regulations. The clerk reported that these were adequate. The Council agreed
  • Citizen of the Year Award. The clerk produced a copy of the sponsor form that he had amended to refer to any age group being eligible. This was approved.
  • Royal British Legion Poppy Appeal. It was proposed by Cllr Trudgen, seconded by Cllr John Nicholas and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of a donation of £300.00 to the Royal British Legion Poppy Appeal.
  • Remembrance Sunday. The clerk reported that he had sent out the usual invitation letters. It was felt that the Union Jack should be flown and, in the event that the Council didn’t have one, a 5 foot by 3 foot flag should be obtained.
  • Receive and approve External Auditor’s report. This having been previously circulated, was noted and approved.
  • Financial and other Risk Assessments. These having previously been circulated, were noted and approved.

302 Confidential

  •  East End Garages. Cllr Reynolds briefed the Council on the waiting list.
  • Cllr Laity briefed the Council on the fact that one of the local Parish’s Neighbourhood Plans had been rejected.

303. There being no further business the Mayor closed the meeting at 21.00 hours.

Town Mayor