Meeting 02/20, Tuesday 28th January 2020

Present: Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Clayton, Trudgen, Walsh & Read Apologies:   Cllrs Britten & Vincent and Mrs. Sue Nicholas CC Visitors:  None Public Speaking None Minutes of the Meeting held on 14th January 2020 015 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Walsh […]
  • Present: Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Clayton, Trudgen, Walsh & Read
  • Apologies:   Cllrs Britten & Vincent and Mrs. Sue Nicholas CC
  • Visitors:  None

Public Speaking


Minutes of the Meeting held on 14th January 2020

015 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Walsh that the minutes were deemed to be a true and correct record, carried unanimously.

016 Matters arising from previous Minutes

  •  Minute 398 of 18/19 (Old lamp posts). Cllr Read reported that whilst he was still trying to ascertain what the old lamp posts had looked like, he had ascertained that new, reproduction, ones could be obtained in cast iron for around £350.00 each. The Council felt that the old ones should be preserved as they were part of the Town’s heritage. Cllr Laity reported that he understood from Mrs Sue Nicholas CC that part of the monies due under the Coastal Communities grant could be used for the refurbishment of the lamp posts.
  • Minute 412 of 18/19 and 444(d) of 21/19 (Councillors’ Audit). This will have to stand over under Cllr Britten is fully recovered and back in circulation
  • Minute 418 of 19/19 and 393 of 18/19 (Governance Review). There was nothing further to report.
  • Minute 423 of 19/19 (Hedges in Marazion). The clerk reported that he had heard nothing from Cormac concerning the reports he had made. Cllr Laity felt that the hedge in School Lane was not in too bad a state, and that no action was needed. Cllr Hosking reported that a Hebe hedge at the Folly Field was overhanging the pavement. Cllr Collins will ask Malcolm Heather to trim it back.
  • Minute 423(b)(vi) of 19/19 (Refurbishment of undertaker’s hut at the cemetery) After Cllr Read reported that he had spoken to five contractors, none of whom were interested in doing the work, Cllr Laity said he would ask Mr. Hope, who had done the work on the Beacon handrail recently.
  • Minute 423(b)(vii) of 19/19 (Removal of excess soil from the cemetery). Cllr reported that, again, none of the contractors he had approached for a quote was interested. Cllr Collins reported that there was little soil at the seaward end of the cemetery extension, and perhaps the soil could be put there. He said that it would be easier for the removal of the soil if access could be had to the lane to the east of the cemetery. It was felt that it would be useful if Cllr Collins and Reynolds could meet with Mr. Beard to discuss (a) levelling of graves (b) removal of soil (c) how many more graves could be dug in the cemetery before the extension had to be brought on stream (d) whether any graves could be dug in the triangle of land at the seaward end of the existing cemetery. The clerk said he would provide Cllr Collins with Mr. Beard’s telephone number, so he could make arrangements direct.
  • Minute 423(d) of 19/19 (allotments). (i) as to number 14, no work has been done, and so the clerk was instructed to write to the holder to tell him he had forfeited his tenancy (ii) the clerk was instructed make arrangements to let numbers 14 and 17 (iii) the ruts, about which a complaint had been received, were not that bad, and the person responsible had tried to tidy up the situation (iv) it was reported that sandbags had been used to make terraces on one of the allotments at Rosehill. This was not thought to be a bad idea.
  • Minute 430 of 20/19 (replacement of noticeboard). Cllr Trudgen reported that he had, this day, received the third quote but had not had time to consider it. The matter will have to stand over until the second February meeting, as Cllr Trudgen will not be present at the next meeting.
  • Minute 432(b) of 20/19 (Moss on paths in Memorial Garden). Cllr Walsh reported that his neighbour used Non-Bio washing powder, which had to be spread during a light drizzle. Cllr Collins agreed to try this on a small section.
  • Minute 449(a) of 21/19 (Signage for events). It was agreed, at Cllr Trudgen’s suggestion, that the Remembrance Sunday signage should read, “Remembrance Sunday Delays at War Memorial 10.45 – 11.30” and that the other signage should read, “Slow pedestrians in road.”
  • Minute 458(c) of 22/19 (soil to level graves). This was dealt with above.
  • Minute 462(b) of 22/19 (Asset Risk Assessments). It was decided to wait until all the Risk Assessment forms were in before deciding on what action needed to be taken. So far as the sea wall below the Maypole Garden was concerned, Cllr Laity had spoken to Mr. Earley, who had told him the work would be done in September, when work to the Toe would be carried out.
  • Minute 013(a) of 01/20 (Litter bins). Cllr Nicholas reported that he had measured the bins and the gate, and that there should be a 2-inch gap either side. Cllr Collins reported that Mr. Glover had expressed concern lest children have difficulty in opening the proposed bins. It was decided that, in view of this, and in view of the propensity for the unscrupulous to use these types of bin for fly-tipping, that 2 lockable bins, with flaps, be used. Cllr Collins and Laity will meet with Mr. Thomas about the provision of these bins. Cllr Laity asked that councillors bring to the next meeting any suggestions for matters to be raised with Mr. Thomas.

Councillors Reports:

 017. Cllr Nicholas reported that, once again, the Folly Field toilets had not been open last weekend. The clerk was asked to e-mail Mr. Thomas to ensure that this didn’t happen again, as an Estate employee had the key for this purpose.

018. Emergency Plan. Cllr Reynolds asked if any further progress had been made. Cllr Laity is waiting to hear back from Cornwall Council’s Emergency Team

019 Cllr Reynolds reported that she had been approached with a request for an interment in the cemetery of a non-resident with family connections to the Town. She has asked the family to write to the clerk, who also reported that he had received an approach, on behalf of the family, from an Undertaker. When a formal request is made, the Council will consider it.

020 Rats. Cllr Read reported that more than one resident had mentioned seeing rats at various places in the Town.

021. Cllr Walsh reported that a resident had raised concerns about speeding through the traffic-calming chicanes. Cllr Reynolds also reported that the rusty “give way” signs were still in situ.

Cllr Laity mentioned the question of VE-Day celebrations on 8th May. He read out what has been suggested. It was agreed that a low-key event should be held at 15.00 hours as suggested, along with an evening Service, if Canon Nigel Marns was available, to be followed by tea afterwards. The Council did not wish to avail itself of the offer from a resident from Plain-an-Gwarry to display his collection of wartime vehicles.

023. St. Piran’s Day. Cllr Laity reported that the School was happy to host the St. Piran’s Day celebration, as in previous years. The Council agreed that Cllr Laity could proceed with the arrangements.


024 Applications for planning permission –None received

To receive details of planning permissions granted: None notified

And planning applications refused (R) or Withdrawn (W):

PA19/09564. (W). Mr. & Mrs. G. Hickman. Polgew, 21 Godolphin Terrace. Proposed extension of roof on rear slope to provide bedrooms, formation of inset terrace and installation of rooflights in front roof slope.


025 The clerk reported that the following had been received:-

  • Application for a grant by Cruse Bereavement Care. It was proposed by Cllr Trudgen, seconded by Cllr Reynolds and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment to Cruse Bereavement Care of a grant of £100.00.
  • Receive and approve Mr. Glover’s playground reports for January. These having previously circulated, were noted and approved.
  • Draft Cornwall Design Guide & Draft Streetscape Design Guide (per e-mail of 20th January 2020). This having been previously circulated, was noted
  • Mr. Cowley’s e-mail of 21st January concerning unsafe headstones. Cllr Collins reported that he had spoken with Mr. Heather who had, reluctantly, accepted responsibility and that he, and Mr. Cowley (with whom Mr. Heather had discussed the matter) would resolve the problem with the damaged plinth and that Mr. Heather would pay for the rectification work. With regard to the unsafe headstones, and following the previous circulation of Mr. Cowley’s e-mail, it was proposed by Cllr Trudgen, seconded by Cllr Walsh, that Mr. Cowley be instructed to carry out the recommended works. This was carried unanimously.

026 Clerk’s Report

  1. Council Website. The Council discussed the e-mail received from the Manager of the website. The Council did not want to use the Facebook option. In view of the current uncertainty of the situation, it was decided to keep the matter under review, but not to take any action yet. It was felt that, if the website kept going, under new management, then the Council’s page was sufficient.
  2. To receive and adopt the Council’s Sustainability Policy and the Formalised Policy summary. These, having been previously circulated, were unanimously adopted on the proposal of Cllr Read, which was seconded by Cllr Nicholas
  3. To receive and adopt the Recommendations of the Toilets’ subcommittee.
    • The clerk read out the recommendation from Minute T003(b) of meeting T01/20 in full, the same having been previously circulated. This having been done, it was proposed by Cllr Walsh, seconded by Reynolds and carried unanimously, that these recommendations be accepted in full and the work carried out.
    • The clerk was instructed to record in writing that the old cisterns would fit the new toilets, as had been advised by Wallgate to Cllr Collins.
    • The colour of the toilets should be grey
    • It was agreed that Cllr Read would contact Eden Flooring to have them effect necessary repairs.
    • After discussion, it was felt that, as the Holiday Season (commencing at Easter) was fast approaching, it would be wiser to instruct Mr. Mark Thomas Ayotte to carry out the installation work, rather than try to have the installation work put out to tender. Cllr Trudgen will contact him.

Financial and Confidential matters

027Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance reports for October, November and December 2019. These having been previously circulated were noted.

028. Receive the NS&I statement for 2019. This, having previously been circulated, was noted

029 Receipts and Payments


From Bank statement issued on 7th January 2020 (Direct credits)

  • Mr. Johnson (rent for 2 hardstandings)                                                                      £150.00
  • Mrs. Mock (hardstanding rent)                                                                                   £  75.00
  • Ms Sainsbury (hardstanding rent)                                                                              £  75.00
  • Mr. Reid (hardstanding rent)                                                                                      £  75.00
  • Mr. Garrett (garage rent)                                                                                            £135.00
  • Mr. Nicholas (garage rent)                                                                                          £  50.00

Approve the payments listed on the payments schedule


  • Breage & District Silver Band (Civic Service)                                                          £   150.00
  • Vaughan Glover (playground inspections for January)                                              £   225.00

From Bank Statement issued on 7th January 2020 (Direct Debits)

  • Sage Software Ltd (accounts programme rental)                                                       £     24.00
  • EDF (sundry electrical accounts)                                                                               £   233.00
  • Pennon Water Services (Folly Field toilets water and sewage)                                 £5,992.00
  • South West Water (Maypole Gardens water)                                                             £     41.17
  • Pennon Water Services (cemetery water)                                                                   £     12.64

It was proposed Cllr Read and seconded Cllr Walsh that the payments be paid, carried unanimously

030 There being no further business the Mayor closed the meeting at 20.52 hours.

Town Mayor