- Present: Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Clayton, Trudgen, Walsh & Britten
- Apologies: Cllrs Read & Vincent and Mrs. Sue Nicholas CC
- Visitors: Mr. & Mrs. Burlton
046 Mr. Burlton spoke in support of planning application PA20/00711.
Minutes of the Meeting held on 11th February 2020
047 The Minutes having been circulated previously it was proposed by Cllr Walsh and seconded Cllr Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.
048 Matters arising from previous Minutes
- Minute 398 of 18/19 (Old lamp posts). It was decided to defer further consideration of this matter until Cllr Read was present.
- Minute 412 of 18/19 and 444(d) of 21/19 (Councillors’ Audit). Cllr Britten said that he would now liaise with Ms Greig and Cllr Walsh, with a view to carrying out an audit shortly.
- Minute 418 of 19/19 and 393 of 18/19 (Governance Review). Cllr Laity reported on the Public Meeting that he attended on 20th February and tabled a Cornwall Council review paper. Mrs. Nicholas CC is hopeful that a meeting can be arranged with the Chairs of St. Hilary and Ludgvan Parish Councils.
- Minute 423(b)(vi) of 19/19 (Refurbishment of undertaker’s hut at the cemetery) Mr. Hope’s quotation having only just been received, it was decided to defer its consideration to the next meeting, so it could be circulated in advance.
- Minute 423(b)(vii) of 19/19 (Removal of excess soil from the cemetery). During lengthy discussions, the following matters were mentioned or decided: (a) there are approximately 26 grave spaces left (b) rather than have Mr. Beard carry out the work for which he had quoted, and which was tabled during the meeting, it might be better to have the excess soil removed completely (it being uncertain (i) as to what might be within the soil, such as discarded plastic flowers and crosses and (ii) as to its quality) (c) the cost of removal and disposal of the excess spoil would (as reported by Cllr Collins) cost in the region of £5,500 (d) Mr. Beard should be asked to start removing excess soil from each burial with immediate effect and that the cost of interments be increased by £40.00 to cover the additional cost of this.
It was then proposed by Cllr Reynolds that (i) quotes be obtained for removal of the excess soil and its disposal and (ii) Mr. Beard be asked to remove excess soil from each burial at an additional cost of £40.00 which should be added to the cost of each interment. This was seconded by Cllr Trudgen and carried unanimously.
- Minute 423(d) of 19/19 (allotments). The clerk reported that one of the vacant allotments had now been let, and that the other proposed tenant had expressed a wish to take it, but had not yet signed the tenancy. It was agreed that this item could be removed from the agenda
- Minute 430 of 20/19 (replacement of noticeboard). The clerk reported that he had today received the three quotes from Cllr Trudgen, but there had not been time for them to be circulated. It was decided to defer this until the next meeting, at which time they could be properly considered.
- Minute 432(b) of 20/19 (Moss on paths in Memorial Garden). Cllr Collins updated the Council. He had scraped off the dead moss that had been killed by the salt. He reported that there appears to be no further growth. The Council now has to decide as to whether to have Mr. Heather spray the moss with chemicals or put salt down. Cllr Collins asked that all Councillors inspect the Memorial Garden before the next meeting, so they were fully informed to make a decision.
- Minute 449(a) of 21/19 (Signage for events). It was agreed that this item could now be removed from the agenda
- Minute 458(c) of 22/19 (soil to level graves). This work has now been dealt with and the item can come off the agenda.
- Minute 462(b) of 22/19 (Asset Risk Assessments). The Mayor asked that those outstanding be submitted soon, so they could be circulated before the next meeting and considered at the one after that.
- Minute 013(a) of 01/20 (Litter bins). The clerk reported on the conversations he had had with Messrs. Necke and Ortiz. He said he would circulate the letter just received. Notwithstanding the fact that Cornwall Council will empty the playground bin until 31st March 2021, the clerk was instructed to contact the company mentioned by St. Aubyn Estates. This would be to have one bin, lockable, with a slot in the front, to be emptied once a week, or possibly twice in the height of the season. Cllr Nicholas agreed that he would be the point of contact and would keep an eye on its working.
- Minute 017 of 02/20 (Folly Field toilet opening). It was agreed that this item could now come off the agenda.
- Minute 018 of 02/20 (Emergency Plan). Cllr Reynolds briefed the meeting on the meeting she, Cllrs Laity and Nicholas had had with a representative from Cornwall Council and the Environment Agency. The Mayor asked for volunteers to join the working party to prepare the Emergency Plan. It was agreed that this item could be removed from the Agenda.
- Minute 022 of 02/20 (VE Day celebration). Cllr Laity reported that he had spoken to both Ministers. Cllr Hosking suggested that the Beacon could be lit. Cllr Laity invited councillors to bring forward suggestions.
- Minute 026(c)(i) and (ii) of 02/20 (Folly Field toilets). (i) Cllr Nicholas reported that the Wallgate hand-driers had been fitted and he would see the engineers the following day to see how they worked. (ii) Cllr Trudgen reported that he would be meeting Mr. Ayotte shortly to look at the toilets and the rodding point. (iii) Cllrs Laity and Nicholas reported that the flooring was at a stage where it must be replaced this year, rather than next (iv) Cllr Collins proposed that the flooring be replaced with a d.p.c. (the higher quote) by Eden Flooring. This was seconded by Cllr Nicholas and carried unanimously (v) Cllr Trudgen asked if he could authorise Mr., Ayotte to install the new toilets in the Ladies straightaway, to which the Council agreed (vi) Cllr Nicholas can choose the colour of the flooring from the samples that Cllr Read had left (vii) Cllr Trudgen asked that Eden Flooring give us a couple of days’ notice before starting, so he can arrange with Mr. Ayotte for the old toilets to be removed, to enable the new ones to be placed on the flooring (viii) Cllr Nicholas and Trudgen will inspect the toilets shortly, to ensure they are all in order, and will then let the clerk know so he can send off the cheque for payment.
- Minute 031 of 03/20 (planning issues) This can now come off the agenda
049. Cllr Trudgen reported (i) that, with regard to the poor flaunching in the drain, he had asked a utilities company working in North Street to inspect and give a price for rectifying and (ii) a resident had sent an e-mail to him about grants for drinking fountains. The Council decided it would not pursue this.
050. Cllr Laity reported on the following:
- The telephone kiosk at Trevenner is under review to be removed, and that there had been a consultation (on which the Council had not been consulted until the last minute. He had told Cornwall Council that it should be maintained as a Community Asset. However, if BT decided to remove it, then he had said that the Council would buy it as a community project
- LiveWest were prepared to contribute toward funding a memorial stone at the entrance to Warspite Way, but that this would not be ready for the next Warspite reunion in September.
- Operation London Bridge. He will try to draft a short protocol for the Council to consider.
- He has met with Ms Grieg who will provide financial information for the Business Plan.
- Kresen Kernow have been to check old Town Trust and Town Council documents and will write with recommendations.
- He and Cllr Nicholas CC had met with an officer from Highways regarding the reinstatement of the pedestrian crossing at the Godolphin. Cllr Laity reported that Highways were considering raised platforms, to reduce speed, at various locations instead and that there would be consultations on this
051 Applications for planning permission
PA20/00711. Extension and alterations. 24 Godolphin Terrace. Mr & Mrs. Burlton. It was proposed by Cllr Collins, seconded by Cllr Trudgen and carried unanimously that the application be supported
To receive details of planning permissions granted: None notified
And planning applications refused (R) or Withdrawn (W): None
052 The clerk reported that the following had been received:-
(a) Thank you card from Sowenna Appeal. This, having been previously circulated, was noted.
(b)Receive and approve Mr. Glover’s playground inspection reports for February. These, having been previously circulated, were noted and approved
(c) E-mail from Mr. Parker re. memorial bench on the Folly Field. After discussion it was unanimously agreed (but with Cllr Britten abstaining) on the proposal of Cllr Trudgen, seconded by Cllr Nicholas, that this request be refused. The clerk was asked to write an appropriate letter.
(d) Thank you e-mail from Cruse Bereavement Care. This, having been previously circulated, was noted.
(e) Letter of thanks from Mrs. Chambers for repair to damaged headstone. This, having been previously circulated, was noted.
053 Clerk’s Report
- Painting the Dollan (Minute 400 of 18/19). Cllr Laity will approach Mr. Hope for a price. Cllr Collins is to prepare the specification and do a risk assessment.
- To receive and approve the annual Data Protection report. This, having been previously circulated, was approved
Financial and Confidential matters
054. Authorise and sign Direct Debit Mandate to the Information Commissioner for Data Protection registration fee. It was proposed by Cllr Hosking, seconded by Cllr Walsh that this be done. Carried unanimously.
055 Receipts and Payments
- Messrs. M. H. & L. J. Richards (Memorial for the late Mr. & Mrs. Richards) £ 143.25
By Bank Credit (from statement dated 7th February 2020)
- St. Aubyn Lands (1/4 rent due 25th December 2019) £16,975.00
- St. Aubyn Lands (1/4 rent due 29th September 2019) £16,975.00
- Mr. Nicholas (garage rent) £ 50.00
Approve the payments listed on the payments schedule
- Complete Business Solutions Group Ltd (Stationery) £ 351.37
- Vaughan Glover (Playground inspections) £ 225.00
- Malcolm Heather (three cutting invoices, totalling) £ 1,890.00
- Chubb Fire & Security Ltd (annual service contract renewal) £ 144.79
- Wallgate Ltd (9 new toilets for Folly Field WCs as per Order no. 01/20) £ 4,767.98
- Wallgate Ltd (Handwashers purchased and installed: order no. 01/20) £13,107.67
Direct Debits (from Bank statement dated 7th February 2020)
- BG Business (WC electricity) £ 125.47
- EDF (sundry electricity accounts) £ 233.00
- Sage Software Ltd (Accounts programme) £ 24.00
It was proposed Cllr Trudgen and seconded Cllr Britten that the payments be paid, carried unanimously. The clerk was asked to remind Mr. Heather to submit his accounts promptly.
056 There being no further business the Mayor closed the meeting at 20.59 hours.