Present: Cllrs Laity, Mrs. Reynolds, Edmonds, Clayton, Mrs. Hosking, John Nicholas, Vincent, Read, Collins and (from 20.00 hours) Britten
Apologies: Cllr Trudgen and Mrs. Sue Nicholas CC
Public Speaking – none
Minutes of the Meeting held on 13th March 2018
088 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Edmonds that the minutes were deemed to be a true and correct record, carried unanimously.
Matters arising from previous Minutes
089. Minutes 071 and 058c (Henfor bus shelter). The clerk briefed the Council that, owing to the dangerous situation with regard to the bus shelter roof, Cllrs Laity, Hosking, Nicholas, Collins and Edmonds had agreed that the verbal quote received from Sowden Bros (of £1,400.00 plus VAT) for re-roofing the bus shelter should be accepted. The work had been commissioned and completed at a cost (according to the subsequent written quote) of £1,230.00 plus VAT. It was proposed by Cllr Vincent, seconded by Cllr Read and carried unanimously that this decision be ratified.
090 Minutes 073 and 056 (Donation to Marazion School). The clerk reported that last year’s St. Piran’s Day donation was £50.00. It was then proposed by Cllr Edmonds, seconded by Cllr Nicholas and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the payment of a grant of £50.00 to Marazion School
091. Cllr Vincent reported that Western Power had not yet carried out their work. It was also decided that, after discussion, electricity should not be reconnected to the Henfor bus shelter. It was also agreed that councillors would look at the various assets with a view to a programme of works being prepared, for completion over a planned period of time. Cllrs Reynolds, Hosking, Read, Nicholas and Edmonds agreed to see to this.
092. Cllr Hosking mentioned problems with regard to the hedge between the Folly Field and the pavement at West End. The clerk was instructed to write to the landowner, to highlight the health and safety issues.
093. Cllr Hosking also mentioned, for future consideration, whether grit boxes should be provided in strategically placed locations, given the recent problems with snow and ice.
094. Cllr Read brought the recent tidal surge at the Red River bridge to the Council’s attention. This sudden surge had caused two dogs to be swept under the bridge, but without any harm actually coming to them.
095 Applications for planning permission
Before either of the following planning applications were considered, Cllr Read declared an interest and left the room, not returning until after all had been decided
PA18/02276. Submission of details to discharge condition 3 of PA17/12042 (Listed Building Consent application for replacing existing slate roof on rear elevation and renewing guttering and down pipes). Stable Yard Cottage, Turnpike Hill. Ms Alexia Bylett. It was noted that this application had already been decided
PA18/02065. Change of use of land to permit overflow car parking between 1st March and 31st October in any one year – pasture at other times. Land for seasonal car park overflow car parking, Green Lane. Alice Berryman (for St. Aubyn Estates). It was proposed by Cllr Laity, seconded by Cllr Hosking and carried unanimously that no comment be made on this application
It was note that the following planning permission had been granted:
PA17/12042. Ms Alexia Bylett. Stable Yard Cottage, Turnpike Hill. Listed building consent application for replacing existing slate roof on rear elevation and renewing guttering and down pipes
And that no notification of any planning application being refused had been received
096 The clerk reported that the following had been received:-
- Receive and approve Cemetery Risk assessment. This having been previously circulated, was duly noted and approved. Arising out of it, the clerk advised that Mr. Cowley had last inspected the top part of the cemetery on 3rd July 2017. It was also agreed that the clerk would ask Cllr Trudgen to obtain a new “do not drink” sign for the tap and that Cllr Vincent would ask Malcolm Heather to get the hedge cut
- Receive and approve Beacon Brazier risk assessment. This having been previously circulated, was noted and approved.
- Letter from Mounts Bay Sailing Club re. Championship Week 2019. This having been previously circulated, it was agreed that the Sailing Club could have the use of the Folly Field for the fortnight requested, on the usual terms
- Receive and approve Mr. Glover’s playground inspection reports for March. It was decided that, rather than totally replace the toddler swing seats (at the Folly Field) and the chains, the seats (which were perfectly satisfactory) would remain and the worn links at the bottom should be cut away and replaced with “joiners”. It was also agreed that toddler-multiplay platform should have its one rotten plank replaced, rather than the entire platform.
097a. The clerk reported on the telephone conversation he had had with Mr. Floyd concerning his roof tiles. This was duly noted.
097b. Allotments. The clerk reported on the approach made by the tenant of allotment 1 Rosehill for assistance with the cost of clearing the allotment or the possibility of moving to allotment 2 (which is already tenanted, but not greatly worked). After viewing photographs taken by Cllrs Reynolds and Vincent, it was proposed by Cllr Collins, seconded by Cllr Edmonds, that the clerk write to the tenants of allotments 1 and 2 Rosehill to say that they must tidy up the allotments or give them up. This was carried by 9 votes in favour with 1 abstention.
097c. Cllr Reynolds mentioned the request by Mr. Fisher to move to the allotment (18 Island Field) recently vacated, and the question of the fence that he had moved on his current allotment. The clerk was instructed to write to him to put the fence back. As to moving, it was felt that if any of the holders that had been there longer wanted the chance of moving, they should be given an opportunity to say so. The clerk was asked to prepare a laminated notice for posting.
097d. Cemetery. It was agreed that Mr. Heather should clear the 2 overgrown graves to which Cllr Reynolds had referred. The clerk was instructed to write to Mr. Heather accordingly
Financial and Confidential matters
098 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for February 2018. These having been previously circulated were noted.
099. Appointment of Data Protection Officer. It was proposed by Cllr Edmonds that the clerk for the time being of the Council should be the Data Protection Officer
100. East End Garages. It was agreed to carry this item forward to the next agenda.
101. Tea Hut and Car Park. Cllr Laity briefed the Council on developments. After considerable discussion, it was proposed by Cllr Vincent that the Council accepts the rents offered by St. Aubyn Estate’s Agents for a three-year lease of the Car Park and Tea Hut, as well as the final balancing charge under the expired, three-year lease. This was seconded by Cllr Collins and carried unanimously. The Council also wished to record its thanks for the sterling efforts of Mr. Heather of Miller Commercial
102.Receipts and Payments
- Burroughs & Kearey (interment of the late Mrs. R. M. Row) £591.00
- Toilet Box donations (to 16.03.18) £48.00
- Cormac Solutions (SWCP payment, direct credit) £232.80
- Barclays Bank (interest for quarter 04.12.17 to 04.03.18) £65.38
- EDF (refund on East End garage) £93.27
- Cllr Nicholas (garage rent) £50.00
Approve the payments listed on the payments schedule
- Mark Thomas Ayotte (replacement of toilets at the Square) £2,479.20
- St. Aubyn No. 9 account (allotment rent) £80.00
- Cornwall Council (1 delegate at planning training on 27.02.18) £12.00
- Vaughan Glover (repair to Gwallon Lane playground tower) £60.00
- Helston Town Band (playing at Civic Service) £100.00
- Cornwall ALC Ltd. (half cost of training day in GDPR) £27.00
- Vaughan Glover (playground inspections and further work) £255.00
- Treewise (Memorial Garden work, authorised by Minute 312 of 19/17, all work now completed) £900.00
- HMRC (VAT due, by DD) £1,053.67
- EDF (sundry direct debits) £77.00
- BT Group Plc (telephone bill, by DD) £221.13
- Pennon Water (SWW) (Folly WCs, by DD) £218.48
- Pennon Water (SWW) (Maypole Gardens) £24.86
It was proposed Cllr Edmonds and seconded Cllr Vincent that the payments be paid, carried unanimously
103 There being no further business the Mayor closed the meeting at 21.15 hours.