Meeting 08/19, Tuesday April 23, 2019

Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Britten, Read, Trudgen & Clayton Apologies:  Cllr Vincent & Cllr Mrs. Sue Nicholas CC Visitors:  Dr. Malcolm Brown & Mrs. Marian Hayes Public Speaking:  207 Dr. Brown spoke to the Council about his concerns regarding the Rosehill solutions and offered various suggestions  Minutes of the Meeting held on […]
  • Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Britten, Read, Trudgen & Clayton
  • Apologies:  Cllr Vincent & Cllr Mrs. Sue Nicholas CC
  • Visitors:  Dr. Malcolm Brown & Mrs. Marian Hayes
  • Public Speaking:

 207 Dr. Brown spoke to the Council about his concerns regarding the Rosehill solutions and offered various suggestions

 Minutes of the Meeting held on 9thApril 2019

 208 The Minutes having been circulated previously it was proposed by Cllr Laity and seconded Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

 Matters arising from previous Minutes

209.Minute 196 and 161.(Purchase of defibrillator). It was agreed to defer this item to the next meeting.

210. Minute 200. Cllr Laity reported that Hugh St. Aubyn will come to the meeting on 11thJune

Councillors Reports:

 211. Cllr Read felt that the Council should write to the owners of Out of the Blue for the excellent restoration work just completed.

212. Cllr Reynolds reported on the difficulties with parking on Easter Sunday, at the Folly Field and other western end car parks.

213.Cllr Hosking requested that the clerk report, yet again, the faded 30 m.p.h. signs at the western approach to the Town.

214.Cllr Clayton reported on the meeting he and Cllrs Laity and Read had had last week, with a view to looking through the Cornwall Design Guide and preparing a Marazion Design Guide. They will meet further to discuss.

215. Cllr Laity reported on the meeting he and the Mayor had had with Mr. Harvey Thomas at the Beacon. Mr. Thomas will arrange for the Estate to cut back the height of the trees later in the year. The Town Council will replace the handrail with a wooden one. The clerk asked for a proper specification so that a clear tender could be prepared. Cllr Laity also mentioned the possibility of a handyman coming on stream.

216. Cllr Trudgen reported on a broken picnic bench in the Maypole Garden. The clerk was asked to ask Mr. Glover to repair it.

217. Cllr Britten asked if he could place a bench in the Maypole Garden in memory of his father, where there is space, and in accordance with the Council’s requirements. Cllr Trudgen proposed that Cllr Britten be permitted to do this. This was seconded by Cllr Read and carried unanimously.

 Planning

 218 Applications for planning permission

 PA19/01721 and PA19/01714 (associated Listed Building application). Retrospective planning consent to remove dangerous chimney. 1 Bay Cottages, Higher Fore Street. Mrs. Judith Fox.. It was proposed by Cllr Laity that these two applications be supported. This was seconded by Cllr Hosking and carried unanimously.

To receive details of planning permissions granted:

 PA19/00791. Kathleen Gearhart-Filmer. Chymean, Turnpike Road. Extension and alteration to existing dwelling and associated landscaping.

 PA19/01367. Mr & Mrs. Morgan. Kantara, Fore Street. Conversion of loft space with construction of rear flat-roof dormer with Juliet balcony

 And planning applications refused: None notified

Correspondence

219 The clerk reported that the following had been received:

  • Report from Planning Enforcement on EN18/01999. The e-mail having been previously circulated, the situation was noted. The clerk was asked if a response had been received regarding the lack of action concerning the Witch Ball, and to chase up a response
  • Letter from Cornwall Council dated 9th April re. proposed diversion of public footpath 15 (part). It was agreed that the Council would raise no objection to this diversion
  • Consideration of estimate for decoration of WCs at the Square. Cllr Trudgen mentioned that any further tiles could be obtained from Tops Tiles at a reasonable price. Mr. Hosking’s estimate having been previously circulated, it was proposed by Cllr Trudgen that it be accepted. This was seconded by Cllr Nicholas and carried unanimously. The clerk was asked to mention the area where a large number of tiles were missing in one of the Gent’s toilets, and to enquire if this was included in Mr. Hosking’s quote.

Clerk’s Report

  • Planting of Folly Field flower bed. Cllr Hosking reported that sturdy plants were needed to cover the cleared area in the Folly Field to prevent it becoming overgrown again. After discussion, it was proposed by Cllr Reynolds, seconded by Cllr Read and carried unanimously that (a) Mrs. Judith Collins be asked to look into buying the necessary plants and (b) liaising with Mr. Richard Tucker over their planting.
  • Receive and approve RoSPA reports on Folly Field and Gwallon Lane playgrounds. These having been circulated, along with Mr. Glover’s comments thereon, were noted. Cllr Read will contact HAGS with a view to purchasing a replacement for the split handle. The playground subcommittee will meet with Mr. Glover to discuss various concerns.
  • To resolve (a) to hold an extra Council meeting to discuss letter from Cornwall Council dated 17th April relating to Stopping Up of part of Public Footpath 9 at Akron and (b) to accept the agendas for that meeting by e-mail. The Council decided that if it was necessary to have a meeting, it would be held on Tuesday 30th The clerk was asked to contact Cllr Sue Nicholas CC to see if the time limit for responding could be extended, and if the public will be consulted, before arranging anything
  • Accounts update. The clerk reported that the SAGE programme had been updated and transferred to the lap-top. Ms Greig was now under way with the accounting but had asked that Mr. Mathews carries out the preparatory audit work this year. The Council agreed (a) that Ms Greig should be able to talk to Cllr Britten if she had any queries or concerns and (b) there was no longer a need for the accounts to be kept manually as well.

Financial and Confidential matters

221 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for February 2019. These having been previously circulated were noted.

222. East End Garages. Mr. Michell’s advice having been previously circulated, it was agreed that he should respond as he had advised.

223.Authorise clerk to draw £50.00 for Petty Cash with Debit Card and to purchase 100 x first class stamps and 100 second class stamps. It was proposed by Cllr Read, seconded by Cllr Clayton and carried unanimously, that this be authorised.

224.It was also proposed by Cllr Collins that Cllr Trudgen could purchase the necessary tiles from Tops Tiles, when it was necessary to do so, using the Debit Card. This was seconded by Cllr Nicholas and carried unanimously

225.Co-option. After discussion, and after meeting both applicants, it was decided to defer a decision on this to the next meeting.

226. Arrangements for Mayor Choosing. Details were settled for various matters.

227 Receipts and Payments

Receipts

  • Cornwall Council (LMP/SWCP payment for year end 31.03.19)                              £     694.60
  • Mr. Large (14 IF)                                                                                                        £       15.00
  • St. Aubyn Estates (lease balancing charge)                                                                £16,094.76
  • Mr. Johnson (hardstanding rent)                                                                                 £     150.00
  • St. Aubyn Estates (Beach Box & car park quarter’s rent)                                          £16,975.00
  • Mr. Hosking (7R)                                                                                                       £       15.00
  • Mr. Cook (12 IF)                                                                                                        £       15.00
  • Dr. Brown (6R)                                                                                                           £       15.00
  • Mr. Page (2 IF)                                                                                                           £       15.00
  • Mr. Laity (GL)                                                                                                            £       15.00
  • Mr. Reid (hardstanding rent)                                                                                      £       75.00
  • Ms Sainsbury (hardstanding rent)                                                                              £       75.00
  • Ms Mock (hardstanding rent)                                                                                     £       75.00
  • Mr. Garrett (Garage rent)                                                                                            £     135.00
  • Dr. Blacker (3R)                                                                                                         £       15.00
  • Ms Prior (7B & 8B IF)                                                                                               £       30.00
  • Mr. Nicholas (garage rent)                                                                                          £       50.00
  • Mr. Hayman (17 IF)                                                                                                    £       15.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • Marazion Town Trust (Museum and Chamber rent)                                                  £2,500.00
  • R M. & S. J. Jones & Son (Maypole pond emptying) £ 96.00
  • W R. Beard (sexton fees) £   600.00
  • Dulux Decorator Centre (decoration supplies)                                                           £   120.89
  • BHIB Ltd (insurance renewal premium including 12% IPT)                        £1,863.75
  • Complete Business Solutions Group Ltd (3 toner cartridges)                                    £   272.81
  • Stephens Scown LLP (legal fees 22.02.19 & 09.04.19)                                             £   552.96
  • Robert Hosking (painting of East End Garages)                                                        £   361.00
  • Playsafety Ltd (RoSPA playground inspection)                                                         £   177.00
  • EDF (sundry electricity Direct Debits)                                                                      £   173.00
  • Pennon Water (cemetery)                                                                                           £     15.15
  • Pennon Water (WCs at the Square)                                                                            £   438.96

NB: Allotment rents. “IF” means Island Field, “R” means Rosehill and “GL” means Green Lane

It was proposed Cllr Britten and seconded Cllr Trudgen that the payments be paid, carried unanimously.

228.There being no further business the Mayor closed the meeting at 20.52 hours.

Town Mayor