Meeting 08/20, Tuesday 26th May 2020

Present: Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Clayton, Trudgen, Read, Vincent, Walsh & Britten Apologies:   Mrs. Sue Nicholas CC Visitors: (During Public Speaking period only) Mr. Harvey Thomas (St. Aubyn Estates) Public Speaking 098 Mr. Thomas updated the Council on the Estate’s (SAE) car-park and Mount opening thinking. SAE were considering timed tickets […]
  • Present: Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Clayton, Trudgen, Read, Vincent, Walsh & Britten
  • Apologies:   Mrs. Sue Nicholas CC
  • Visitors: (During Public Speaking period only) Mr. Harvey Thomas (St. Aubyn Estates)

Public Speaking

098 Mr. Thomas updated the Council on the Estate’s (SAE) car-park and Mount opening thinking.

  • SAE were considering timed tickets for the garden and terraces, on an open tide.
  • It is the intention of SAE to open the Folly Field car park on 30th
  • The toilets will be cleaned up to 3 times a day, by contractors and hourly by staff.
  • In answer to a question about bins on the Folly Field, Mr. Thomas said he would have to speak to a colleague, but things would probably go back to normal.
  • Thomas said the Beach Box would open, but on a limited, take-away, service basis
  • The Mayor will contact Mr. Thomas over the Risk Assessment for the Folly Field toilets.
  • The question of Footpath 14 was raised.

Minutes of the Meeting held on 12th May 2020

099 The Minutes having been circulated previously it was proposed by Cllr Walsh and seconded Cllr Read that the minutes were deemed to be a true and correct record, carried unanimously.

 100 Matters arising from previous Minutes

  1. Minute 423(b)(vii) of 19/19 (Removal of excess soil from the cemetery). Cllr Collins updated the Council. After the gentleman who wishes to remove it has checked the licensing situation he will come back to Cllr Collins.
  2. Minute 430 of 20/19 (replacement of noticeboard). Cllr Trudgen reported that the order had been placed. The clerk was asked to contact the company and enquire as to progress.
  3. Minute 432(b) of 20/19 (Moss on paths in Memorial Garden). Cllr Collins reported that this work was being done this day. This item can now come off the Agenda.
  4. Minute 026(c)(i) and (ii) of 02/20. (Folly Field toilets). It was reported that Cllrs Collins, Nicholas and Trudgen are happy with the work done. Cllr Trudgen will contact the plumber about removal of the old equipment, left in the passageway. The clerk was asked to circulate to all councillors the risk assessment he had downloaded, following the CALC guidance briefing about reopening public buildings and spaces.
  5. Minute 049(i) of 04/20 (flaunching in drain serving WCs in the Square). Cllr Read reported that he had spoken with Mr. Wyatt and he will deal inspect later this week, or early next.
  6. Minute 064 of 05/20 (planting of cleared bed in the Folly Field). Cllr Collins reported that the planting work had been completed, and that this item could come off the agenda. The Council will have to consider the weeding of the bed, possibly having the Council’s garden contractor weed it.
  7. Minute 078 of 06/20 and 090 of 07/20 (RoSPA report re. Football Field playground) Cllrs Collins and Read reported. The playground subcommittee had met a representative from the company which had originally carried out the playground work. She was going to provide quotes, both for the repair of the swings and climbing frame, or for the replacement of the climbing frame. Once the quotes were in, the Council would have to decide whether to repair, or replace.
  8. Minute 85(d) of 07/20. (Bus shelters). Cllr Laity reported that Cllr Nicholas had not only painted over the graffiti, but had also repainted the whole bus shelter.
  9. Minute 094 of 07/20 (Footpath 14). Cllr Laity updated the Council on the chain of e-mail correspondence he had had on the subject. After discussion, it was agreed by the Council that the footpath should be kept open.

101 Items deferred until the end of lock-down

It was noted that action on the following items are to be deferred until the situation with the Covid crisis and lock-down permits action

  1. Minute 398 of 18/19 (Old lamp posts)
  2. Minute 418 of 19/19 and 393 of 18/19 (Governance Review)
  3. Minute 423(b)(vi) of 19/19 (Refurbishment of undertaker’s hut at the cemetery)
  4. Minute 423(b)(xi) of 19/19 (paint steps between Turnpike Road and St. Levan Road)
  5. Minute 013(a) of 01/20 (Litter bins)
  6. Minute 053(a) of 04/20 (Painting the Dollan)
  7. Minute 062(b) of 05/20 (Letter from Marazion Playing Fields Association)
  8. Minute 066 of 05/20 (Stone at entrance to Warspite Way)
  9. Minute 462(b) of 22/19 (Asset Risk Assessments)
  10. Minute 050(iii) of 04/20 (Operation London Bridge)

Councillors Reports:

 102. Cllr Trudgen reported:

  • That the Pond in the Maypole Garden needed emptying and cleaning. He proposed that the usual contractor (Jones & Son) be instructed to do this. Cllr Walsh seconded this and it was carried unanimously
  • He was going to replace the winding mechanism on the flagpole. Three councillors volunteered to help

103. Cllr Reynolds suggested that the Council should write letters of appreciation to those shops that had kept open to serve the Public, during the Covid crisis, and that had not been otherwise recognised. The Council agreed to this and the clerk was asked to liaise with the Mayor in order to frame an appropriate letter.

104. Cllr Collins reported on an approach from a resident to rent allotment 1 at Rosehill. The clerk was asked to pass their details on the Cllr Reynolds, so she could arrange to meet them.

105. Cllr Laity reported on the following:

  • Following Government’s temporary relaxation of the working hours for, amongst other things, building sites, the Warspite Way developers had applied for permission to work until 21.00 hours from Monday to Saturday (inclusive). 
  • The fact that the Marazion Covid Support Group was continuing to work very well.
  •  That CALC had supplied guidance on the re-opening of Public Buildings. The Town Hall, he said, would remain closed, but the Clerk was working there on Monday and Wednesday mornings and he would see members of the Public, by appointment, at his discretion.
  •  A new gate had been placed across the right of way at the bottom of Oates Road, which the clerk was asked to report to Cornwall Council

 Planning

106 Applications for planning permission. None received

To receive details of planning permissions granted: PA20/01936. Mr. & Mrs. S. Harvey. Sowenna, Gwallon Lane. Proposed garage and rear extension with associated works.

And planning applications refused (R) or Withdrawn (W): None

Correspondence

107 The clerk reported that an e-mail had been received from a resident, regarding Cornwall Council’s Development Plan. A redacted copy of this, having been circulated, it was duly noted

108 Clerk’s Report. The clerk updated the Council on progress with the Annual Audit

Financial and Confidential matters

109 Receipts and Payments              

Receipts

Direct Credit from Business Premium Account statement issued 7th May 2020

  • Cornwall Council (1st half-year’s Precept)                                                                 £28,249.00
  • Cornwall Council (1st half-year’s CTSG)                                                                  £  1,560.04

Direct Credit from Community Account statement issued 7th April 2020

  • Mr. Johnson (hard-standing rent [HSR])                                                                    £     150.00
  • Mr. Rawlins (allotment rent [“AR”])                                                                         £       15.00
  • Mr. Hosking (AR)                                                                                                       £       15.00
  • Mr. Cook (AR)                                                                                                           £       15.00
  • Mrs. D. Page (AR)                                                                                                      £       15.00
  • Dr. Brown (AR)                                                                                                          £       15.00
  • Mr. Laity (AR)                                                                                                            £       15.00
  • Mrs. Trahair (AR)                                                                                                       £       15.00
  • Ms Sainsbury (HSR)                                                                                                  £       75.00
  • Mr. Reid (HSR)                                                                                                          £       75.00
  • Mr. Garrett (garage rent)                                                                                            £     135.00
  • Dr. Blacker (AR)                                                                                                        £       15.00
  • Mrs. Prior (AR)                                                                                                          £       30.00
  • Mr. Nicholas (garage rent)                                                                                          £       50.00

Direct Credit from Community Account statement issued 7th May 2020

  • Mr. Pierce (AR)                                                                                                          £       15.00
  • Mr. Read (AR)                                                                                                            £       15.00
  • Mr. Field (AR)                                                                                                            £       15.00
  • Mr. Wilcock (AR)                                                                                                       £       15.00
  • Mr. Kessell (AR)                                                                                                        £       30.00
  • Mr. Nicholas (garage rent)                                                                                          £       50.00
  • EDF (refunds of overpayment (£32.62 and £1.46)                                                    £       34.08
  • Penwith Funeral Services (interment of the late Mrs. Mitchell)                                £     648.75
  • Penwith Funeral Services (interment of the late Mr. Clark)                                      £     609.75
  • Mrs. Groves (AR)                                                                                                       £       15.00
  • Long Rock Memorials (memorial fee for the late Mrs. Tonkin)                                £     143.25
  • Mrs. Moore (AR)                                                                                                        £       15.00
  • Ms Sparrow (AR)                                                                                                       £       15.00
  • Mr. Long (Memorial)                                                                                                 £     139.00
  • Mr. T. Jeffery (AR)                                                                                                     £       15.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • Victim Support (S.137 payment. Minute 089 of 07/20)                                             £     50.00
  • Richard Tucker (sundry gardening works)                                                                 £     60.00
  • FW Beard (sexton’s fee for interment on 2nd April) £ 300.00
  • Helen Greig (bookkeeping services)                                                                          £   240.00
  • Malcolm Heather (Cuttings in March and April)                   £   510.00
  • Malcolm Heather (Cutting in May)                                        £1,812.00

One cheque for                                               £2,322.00

Direct Debits (Community Account statement of 7th April 2020)

  • Sage Software (accounts package rental)                                                                   £     24.00
  • EDF (sundry electrics)                                                                                                £   233.00
  • Pennon Water (Folly Field toilets)                                                                             £   217.69
  • Information Commissioner (Data Protection registration fee)                                   £     35.00
  • Pennon Water (Square toilets)                                                                        £4,146.40

Direct Debits (Community Account statement of 7th May 2020)

  • EDF (sundry electrics)                                                                                                £   233.00
  • Sage Software (accounts package rental)                                                                   £     24.00
  • British Gas Business (Folly Field WC electricity)                                                     £   258.37

It was proposed Cllr Trudgen and seconded Cllr Britten that the payments be paid, carried unanimously.

110 Clerk’s retirement. In the absence of the Clerk, who had left the Virtual Meeting, the Council discussed various matters relating to the Clerk’s retirement and the machinery for the appointment of a successor.

111. There being no further business the Mayor closed the meeting at 21.36 hours.

 Town Mayor