Meeting 09/19, Tuesday 14th May 2019

ANNUAL TOWN MEETING Present:          Cllrs Collins, John Nicholas, Mrs. Reynolds, Trudgen, Laity, Read, Britten, Mrs. Hosking and (from 19.20 hours) Clayton Apologies:      Mrs. Sally Row and (by e-mail) Mr. Harvey Thomas (St. Aubyn Estates) Visitors:         Reverend Paul Benney, Miss Carrie Sparrow, Mr. & Mrs. John Mitchell, Mr. & Mrs. David Eddy, Mr. & […]

ANNUAL TOWN MEETING

  • Present:          Cllrs Collins, John Nicholas, Mrs. Reynolds, Trudgen, Laity, Read, Britten, Mrs. Hosking and (from 19.20 hours) Clayton
  • Apologies:      Mrs. Sally Row and (by e-mail) Mr. Harvey Thomas (St. Aubyn Estates)
  • Visitors:         Reverend Paul Benney, Miss Carrie Sparrow, Mr. & Mrs. John Mitchell, Mr. & Mrs. David Eddy, Mr. & Mrs. Paul Hickson, Mr. Peter Row, Councillor Mrs. Sue Nicholas CC
  • Prayers:         Reverend Paul Benney led the Meeting in prayers

The Mayor, Cllr Hosking, opened the meeting at 19.00 hours by presenting her annual report.

 229. Public Participation.

The Mayor then invited questions from members of the public.

  • Mr. & Mrs. Eddy, Mr. Row and Mrs. Hickson spoke in support of keeping the footpath at Oates Road open, in resisting the application to stop up the public footpath from the boundary of Akron to the cliff edge, and the putting back of steps down to the Beach. The Mayor gave an update on the situation.
  • It having been reported that Oates Road had been sold, Cllr Laity pointed out that the footpath was still in existence, and any reported sale of Oates Road made no difference to that.
  • Mr. Row enquired what the Council’s definition of “temporary” was because of the temporary barrier, closing access to the Beacon. Cllr Hosing explained that she, and Cllr Laity, had met with Mr. Harvey Thomas and that the Estate had agreed to cut back the trees, at the proper time, and that the Council would replace the handrail.
  • Mr. Row complained at the lack of information in the Minutes about the Mayor’s activities. The clerk explained (a) that he did not take shorthand, so could not record verbatim what the Mayor reported (b) that his obligation was to record Resolutions and (c) that any other information recorded in the Minutes was by way of an aide-memoire only.
  • Cllr Trudgen talked about the Consultation concerning Dogs-on-Beaches, and that the beach between the Gwelva and Top Tieb would, from next year, become a dog-free, as opposed to a dog-permitted, beach. Residents could comment on the Consultation on-line.

The Meeting then adjourned to the Council Chamber for the monthly meeting which commenced at 19.45 hours, the Annual Meeting having finished at 19.30 hours

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All Councillors, as listed above, were present, but the only visitor was Councillor Sue Nicholas CC

230. Mayor’s Report. The Mayor reported to the Council on the functions and events she had attended since the date of her last report

231 Minutes of the Council Meeting held on 23rdApril 2019.The Minutes having been circulated previously it was proposed by Cllr Trudgen, and seconded by Cllr John Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

232. Minute 207(allotments). The Clerk having previously circulated a briefing paper about the possibility of setting up an Allotment Management Association to enable the Allotment Holders to manage the allotments themselves, it was, after considerable discussion, felt that this was not feasible. Cllr Reynolds felt that the Council needed to keep a stricter monitoring eye on the allotments, with monthly visits. She also felt that perhaps incoming tenants ought to pay a deposit.

  • It was reported that Allotments 1, 2 and 4 Rosehill were in a dreadful state. It was proposed by Cllr Collins that Notice to Quit be served on these 3 allotment holders. This was seconded by Cllr Britten and carried unanimously
  • So far as the Allotments at Island Field were concerned, these will be monitored over the next month at which time a course of action will be decided in respect of unworked allotments.

233. Minutes 209, 196 & 161. (Purchase of defibrillator).It was proposed by Cllr Trudgen, seconded by Cllr Hosking and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the purchase of a defibrillator from the Ronnie Richards Memorial Charity in the sum of £1,361.75 plus VAT.

234 Minute 155. (Faded 30 m.p.h. signs at the western approach to Marazion). The clerk reported that Cormac had advised him the Transfers were ordered and would be laid on towards the end of the month

235. Minute 211. Cllr Read advised that he would provide the clerk with details of the owners and the architect so, in due course, a letter of appreciation could be sent for certain excellent renovation work. However, it was decided to defer sending such a letter, pending the resolution of other matters reported to the Council.

236. Minute 214. Cllr Read reported that, with regard to the preparation of a Design Statement for the Town, he had spoken to a Planning Consultant and that he would speak to the Clerk to St. Erth Parish Council.

Finance

237.Correspondence.

Subscription renewal to League of Friends of West Cornwall Hospital. It was proposed by Cllr John Nicholas, seconded by Cllr Clayton and resolved that in pursuance of the power conferred by section 137 of the Local Government Act 1972 and being of the opinion that the expenditure satisfies the requirements of this section and is in the interests of the area or its inhabitants and will benefit them in a manner commensurate with the expenditure, the Council approved the renewal of its subscription and the payment of £50.00

238. Statement of Accounts (Estimated)

  • Current Account                          £ 100.00
  • High Interest Business Account  £120,254.67
  • NS & I Account                           £138,441.87

Petty Cash spent in April             £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • James D. Jacoby (reimburse stamps bought)                                          £131.00
  • R W Beard (sexton fees for the late Mrs. Burlton)                                  £300.00
  • Jewson Ltd (supplies for decorating East End Garages)                        £106.73
  • 1stOffice Equipment Ltd (copier charges)                                              £  79.54
  • Vaughan Glover (playground inspections and work)                              £250.00
  • Helston Town Band (playing at the Civic Service)                                 £100.00
  • Mr. S. N. Trudgen (reimburse for tiles bought for Square toilets)          £  78.74
  • Marazion & District Forum (this replaces the Marazion in Bloom cheque, 030c of 02/19)                                   £200.00
  • Dulux Decorator Centre (supplies for decorating Square toilets)           £117.00
  • Helen Greig (book-keeping services to 08.05.19)                                   £  80.00
  • F J. Spiegelhalter & Son (work to Mayoral chains) £295.00
  • Mr. W. Collins (reimburse purchase of plants for Folly Field border)    £  55.00

Receipts

  • Mrs. Groves (allotment rent 13 Island Field)                                          £ 15.00
  • Mrs. Toll (allotment rent 6 Island Field)                                                 £  15.00
  • Mr. Shorland (allotment rent 19 Island Field)                                         £  15.00

It was proposed by Cllr Britten and seconded Cllr Trudgen that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment. Carried unanimously.

239 Planning

Application for Planning Permission

PA19/03080. Conversion of existing basement and associated works. Chy Gweder, Green Lane. Mr. D. Mann. Before this application was considered, Cllr Read declared an interest and left the room. After discussion it was proposed by Cllr Collins, seconded by Cllr Trudgen and carried unanimously that the Council make no comment on the application

Application for Planning permission approved by Cornwall Council

PA18/11486. Mr. S. Allen. The Barn, Gwallon Lane. Proposed conversion and extension to the existing redundant agricultural barn to form dwelling.

PA19/02692. Miss D. Kennedy & Mr. L. Harvey. 5 Godolphin Terrace. Single storey rear extension, alterations and installation of windows and doors, additional parking – revised scheme of PA19/00246

Applications for Planning Permission refused (R) or withdrawn (W)

PA18/11444. (W). Land west of Turnpike Road. Construction of two dwellinghouses, parking, landscaping and associated works (previously approved PA17/05362).

240 Correspondence

  • To consider, and formulate a response to, letter from Cornwall Council dated 17th April 2019 under section 257 of the Town and Country Planning Act 1990, and the proposed Stopping Up of public footpath at Akron, Oates Road, Marazion. Before this was discussed, Cllr Read declared an interest and left the room.
  • The Clerk’s proposed response was considered and, in view of discussions and the various imponderables, reference to reinstating steps to the beach was omitted and the clerk was asked to strengthen reference to popular support.
  • Cllr Reynolds reminded the Council of the meeting held with South West Water, and Derek Thomas MP, a few years ago, about the coastal erosion and the sewer pipe. The clerk was instructed (on the unanimously supported proposal of Cllr Reynolds, seconded by Cllr Trudgen) to write to South West Water (copying in Mr. Thomas) to enquire of progress
  • Receive and approve Vaughan Glover’s playground reports for April. During discussions relating to the Folly Field playgroundand following the list of replacement parts tabled by Cllr Read after he, Cllr Collins and Mr. Glover had met, it was stated that the zip-wire was being used by adults and teenagers, for whom it was not designed. HAGS-RSS were also due at the end of the month and anything ordered now could be installed at the same time
  • It was proposed by Cllr Laity and seconded by Cllr Reynolds, that the zip-wire be removed. On a show of hands this resolution was passed by six votes in favour and three against.
  • It was proposed by Cllr Read that the swing seats and Rocker Handle be ordered from HAGS. This was seconded by Cllr Hosking and carried unanimously.
  • The clerk was instructed to ask Mr. Glover (a) how best to remove the zip-wire, who to approach to remove it and the approximate cost and (b) will the equipment be safe if the other items are left undone for the time being whilst the Council considers the best way forward, for it was appreciated that the maintenance of the Folly Field playground was always going to be a considerable, running, expense.
  • The clerk advised that, given the resources at the Council’s disposal, there will have to be a subcommittee to look at various projects and formulate a detailed plan, and allocation of funds, for dealing with the various projects to which funds have previously been earmarked. The clerk felt that this is something to which the Internal Auditor, or the External Auditor, will make reference

Councillors’ Reports

241. Cllr Reynolds reported on progress with the engraved glass.

242. Cllr Collins reported that he had spoken with Mr. Malcolm Heather. The Folly Field will be cut before the Bank Holiday and he will start on cutting footpaths shortly.

243. Cllr Laity:

  • Explained why Mr. Thomas had been unable to come to the meeting.
  • Suggested that it might be appropriate to have some commemoration Service for the 75thanniversary of the D-Day landings on 6thJune.

244. Cllr Hosking reported that the work on the Mayoral chains had been completed.

245 Clerk’s Report

Mayor Choosing.

    1. It was proposed by Cllr Hosking that Cllr Laity be Mayor for the ensuing year. This was seconded by Cllr Read and carried unanimously
    2. It was proposed by Cllr Laity that Cllr Collins be the Deputy Mayor for the ensuing year. This was seconded by Cllr Britten and carried unanimously.
    3. Cllr Laity reported that the Marazion Hotel wished to be paid in advance, with which he was content. The clerk asked for an invoice to be supplied. It was then proposed by Cllr Britten that this be paid. This was seconded by Cllr Hosking and carried unanimously

Town Council’s Debit Card. Authorisation for the clerk to obtain a Town Council Credit Card and variation of Financial Regulation 6.20 by suspension of the final sentence thereof. Cllr Reynolds proposed that these be authorised. This was seconded by Cllr Read and carried unanimously.

East End garages. It was agreed that the Clerk should write to the tenants in the terms he had suggested in the Brief previously circulated.

Co-option. It was unanimously agreed that Mr. David Walsh be co-opted.

Arrangements for meeting on 28th May. It was felt that it might be a good idea if Ms Greig took the Minutes, so she could gain a better idea of what was happening. It was proposed by Cllr Collins that she be asked. This was seconded by Cllr Trudgen and carried unanimously. Cllr Reynolds agreed to ask her.

Posters on the Folly Field. Request by St. Hilary School. It was proposed by Cllr Laity, seconded by Cllr Hosking and carried unanimously that this be allowed

246. Before closing the meeting, Cllr Hosking thanked the Council for their help and support during her term of Office as Mayor. The Council, in turn, thanked Councillor Hosking for her service and for all that she had done for the Town during her tenure.

247. There being no further business the Mayor closed the meeting at 21.26 hours.

Town Mayor