Meeting 09/20, Tuesday 9th June 2020

VIRTUAL (ZOOM)  Present:          Cllrs Laity, Mrs. Hosking, John Nicholas, Trudgen, Mrs. Reynolds, Walsh, Vincent, Collins, Britten & Read Apologies:      Cllr Clayton and Cllr Mrs. Sue Nicholas CC Visitors:         Rev Paul Benney and Mr. Harvey Thomas (Head of Property for St. Aubyn Estates (“SAE”) and during the Public Speaking period only) (both as Zoom […]

VIRTUAL (ZOOM) 

  • Present:          Cllrs Laity, Mrs. Hosking, John Nicholas, Trudgen, Mrs. Reynolds, Walsh, Vincent, Collins, Britten & Read
  • Apologies:      Cllr Clayton and Cllr Mrs. Sue Nicholas CC
  • Visitors:         Rev Paul Benney and Mr. Harvey Thomas (Head of Property for St. Aubyn Estates (“SAE”) and during the Public Speaking period only) (both as Zoom participants)
  • Prayers:         Rev Benney led the Council in Prayers

 112 Public Participation.

Mr. Thomas briefed the Council on various matters, and took comments and suggestions from Councillors, and the Clerk, as follows:

  • The grounds of St. Michael’s Mount were opened on 8th June. The grounds will only be opened on an Open Tide.
  • Tickets are purchased in advance.
  • It is hoped that things will be busier as and when Covid-Restrictions are eased, possibly in July.
  • The car parks are now open.
  • Cllr Trudgen made a suggestion regarding clearer “social distancing” 2-metre measurements for the Gents’ toilets.
  • Cllr Collins suggested bigger “social distancing” signs. He also said that the toilets’ cleaning regime was excellent and that they were in pristine condition.
  • The question of the return of bins was discussed. Mr. Thomas will keep this under review.
  • Cllr Collins raised the question of overhanging trees at Wheal an Wens Lane and asked that they be looked at, to avoid damage.
  • The clerk raised the question of the Red River and possible flooding, as raised in an e-mail from a resident. Mr. Thomas said that SAE had this on its radar.

113. Mayor’s Report.The Mayor updated the Council on the Cornwall Mayors’ virtual meeting that had taken place on 2nd June, at which Mr. German CC had been present. The Mayor mentioned the following:

  • Some 5,000 Cornwall Council staff were working from home
  • Cornwall Council will be pushing for more tourism in the Autumn and winter.
  • The 2021 elections in May are scheduled to go ahead as planned.
  • Planning issues were discussed and a senior planning officer will attend a Community Network panel meeting.
  • The Mayor asked Mr. German whether, given the substantial extra cost of deep-cleaning public toilets, above the cleaning regime in effect in normal times, there was any financial help available from Cornwall Council to help defray these costs. The answer was, “no”.

114 Minutes of the Council Meeting held on 26th May 2020. The Minutes having been circulated previously it was proposed by Cllr Vincent, and seconded by Cllr Walsh that the minutes were deemed to be a true and correct record, carried unanimously.

115 Matters arising from previous Minutes.

    1. Minute 423(b)(vii) of 19/19 (Removal of excess soil from the cemetery). There was nothing further upon which to update at present
    1. Minute 430 of 20/19 (replacement of noticeboard). The clerk reported that the e-mail invoice from The Sign Maker had never been received. It had been re-sent and the invoice received. Payment up-front was required. It was accepted that this would have to be done. Payment of the cheque was on the agenda for ratification.
    1. Minute 026(c)(i) and (ii) of 02/20. (Folly Field toilets). This, having previously been discussed when Mr. Thomas was present, the only other point that was mentioned was the possibility that, at some stage in the future, a charging regime would have to be brought on stream for these toilets.
    1. Minute 049(i) of 04/20 (flaunching in drain serving WCs in the Square). After discussion, from which it was apparent that there may be another problem not covered by Mr. Wyatt’s survey, it was unanimously agreed (on the proposal of Cllr Collins, seconded by Cllr Trudgen) that whatever work needed to be done fully to rectify the problems, be done whilst the toilets were closed. Cllrs Read, Trudgen and Nicholas will pursue this with Mr. Wyatt.
    1. Minute 078 of 06/20 and 090 of 07/20 (RoSPA report re. Football Field playground). This was deferred to Councillors reports.
    1. Minute 094 of 07/20 (Footpath 14). There was nothing to report. The Mayor thanked Cllr Hosking for contacting the gentleman from the local footpath association
    1. Minute 102 of 08/20 (Maypole Garden flagpole). Cllr Trudgen hopes to have this dealt with during the ensuing week.
    1. Minute 103 of 08/20 (letters of thanks). Cllr Laity reported that these had now been sent, and that the recipients had been very gratified to receive them and to know their work during lock-down was appreciated.

116 Items deferred until end of Lock-down

 It was noted that action on the following items are to be deferred until the situation with the Covid crisis and lock-down permits action

  1. Minute 398 of 18/19 (Old lamp posts)
  2. Minute 418 of 19/19 and 393 of 18/19 (Governance Review)
  3. Minute 423(b)(vi) of 19/19 (Refurbishment of undertaker’s hut at the cemetery)
  4. Minute 423(b)(xi) of 19/19 (paint steps between Turnpike Road and St. Levan Road)
  5. Minute 013(a) of 01/20 (Litter bins)
  6. Minute 053(a) of 04/20 (Painting the Dollan)
  7. Minute 062(b) of 05/20 (Letter from Marazion Playing Fields Association)
  8. Minute 066 of 05/20 (Stone at entrance to Warspite Way)
  9. Minute 462(b) of 22/19 (Asset Risk Assessments)
  10. Minute 050(iii) of 04/20 (Operation London Bridge)

Finance

 117. Statement of Accounts (Estimated)

  • Current Account                                 £       100.00
  • High Interest Business Account         £  16,948.00
  • NS & I Account                                  £189,673.02

Petty Cash spent in May                     £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Malcom Heather (to reimburse him for plants purchased)                            £   342.00
  • Mark Thomas Ayotte (Folly Field toilet replacement work)                          £   640.00
  • The Sign Maker (noticeboard. Min ref. 059(f) of 05/20)                               £1,124.62
  • R.M. & S.J. Jones & Son (emptying of Maypole Garden pond)                    £     96.00
  • Penwith Tank & Drain Services (CCTV drain survey at the WCs at the Square)    £   144.00

Receipts

Ms S. A. Rogers & Mr. R. Buckland (Allotment rent)                                   £       15.00

After an explanation for the higher amount of Mr. Ayotte’s invoice, over his estimate, it was proposed by Cllr Trudgen and seconded Cllr Walsh that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

118 Planning

  1. Applications for Planning Permission. None notified
  2. Application for Planning permission approved by Cornwall Council. None notified

119 Correspondence

The Clerk reported that there was no correspondence, not dealt with elsewhere in the Minutes

Councillors’ Reports

120. Playgrounds’ closure review. (Cllr Laity). This was deferred until the next meeting.

121. Allotments

  • The clerk read an e-mail from a resident concerning the condition of an allotment. Cllr *** explained the situation and then was placed in the Zoom Waiting Room, so the matter could be discussed without h** being present. The Council accepted the explanation and the assurance that work was in hand. The clerk was instructed to e-mail the resident accordingly.
  • Cllr Reynolds reported that Allotment 2 Rosehill was available. The clerk was asked to pass on to an interested applicant Cllr Reynolds’ contact details
  • The Council considered a request for an allotment from a gentleman who had previously had an allotment, and who had not kept it very well. The clerk was instructed to e-mail him to say the Council would not let him an allotment.

122. Adoption of (a) staff recruitment & selection policy and procedure and (b) staffing committee, terms of reference. It was proposed by Cllr Trudgen, seconded by Cllr Britten, that these be adopted. It was also agreed that the members of the staffing committee be Cllrs Laity, Collins, Reynolds, Britten and Walsh

123 Cllr Reynolds (a) asked the Clerk to investigate whether or not the Council is eligible for a grant, or relief, from Business Rates (b) reported that the side gate and shed door were open. The shed door needs some attention (c) reported that the cremation plots need edging and (d) a grave, with no headstone, is very weedy and needs attention. Cllr Collins agreed to speak with Mr. Heather on the subject.

124. Cllr Vincent reported that signage at the cemetery was very faded. The clerk was asked to laminate new signs.

125 Cllr Laity reported that he and Cornwall Councillor Mrs. Nicholas had held a site meeting with Mr. Thomas, concerning the proposed application at Green Lane.

126. (Gwallon Lane playground). Cllr Read mentioned the Report and Quote from the Outdoor Play People (“OPP”). The quote for replacement is around £17,500 plus VAT. This does not include any flooring to replace the sand.

The Council agreed that the work needs to be done, and felt that it would be better to renew, rather than patch and repair, which had been rather less successful than hoped at the Folly Field playground.

Cllr Read is waiting for a quote for the flooring and will obtain one for replacing the fencing.

Given that there are also various “extras” and “options” in the quote from OPP, the clerk suggested that, before the next meeting, a specification of exactly what was wanted be prepared, so the Council could consider it in advance, and come to the meeting ready to make a decision

127 Clerk’s Report

Covid-19 Risk Assessments. The clerk asked that these be returned before the next meeting.

128. There being no further business the Mayor closed the meeting at 21.24 hours.

Town Mayor