Meeting 10/19, Tuesday 28th May 2019

Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Read, Vincent, Trudgen & Walsh Apologies:  Cllrs Britten & Clayton & Cllr Mrs. Sue Nicholas CC Visitors:  Ms Helen Greig (who took the Minutes in the absence of the Town Clerk) 248 Public Speaking:  Cllr Laity welcomed Cllr Walsh as the new member of the Town Council. […]
  • Present:Cllrs Laity, Mrs. Reynolds, Mrs. Hosking, Collins, Nicholas, Read, Vincent, Trudgen & Walsh
  • Apologies:  Cllrs Britten & Clayton & Cllr Mrs. Sue Nicholas CC
  • Visitors:  Ms Helen Greig (who took the Minutes in the absence of the Town Clerk)

248 Public Speaking:

 Cllr Laity welcomed Cllr Walsh as the new member of the Town Council. He also thanked Helen Greig for standing in and taking the minutes.

Mr. Viv Allen spoke regarding a request to lay a water pipe on land believed to be owned by the Town Council to a property at the rear of the Memorial gardens.

Cllr Vincent asked if they were thinking of digging a trench or using a ‘mole’, Mr. Allen said they would be digging a trench.

Cllr Reynolds suggested asking John Mitchell regarding the ownership of the land.

Cllr Read asked where the water meter would be, Mr. Allen said it would be near the house, therefore the SWW authority would be responsible for the pipework up to the house.

Cllr Laity stated that enquiries would have to be made to establish if the land in question was council owned so they are unable to give permission as yet. These enquiries would be done on the clerk’s return and Mr Allen would be told of the result.

 Minutes of the Meeting held on 14thMay 2019

249 The Minutes having been circulated previously it was proposed by Cllr Trudgen and seconded Cllr Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.

 Matters arising from previous Minutes

250.Minute 240/B/3– Cllr Nicholas stated that some members of the public are upset that the zip wire at The Folly Field was not working and they can’t understand why it is being taken away.

Cllr Reynolds said that adults are using it and the council cannot monitor the use.

Cllr Nicholas said that a Cormac employee had told him that it could be fixed by ourselves for about £150 if HAGS can supply the parts.

Cllr Read said that the seat needs to be removed ASAP to avoid people jumping on it as he believed this cost a fair amount of money and could be sold later on if it is decided not to be replaced.

Cllr Collins & Cllr Read stated they would remove the seat as soon as possible.

Cllr Laity reminded the council that a decision had been made by the council to remove the zip wire and the decision could not be changed again for a further six months.

The council agreed that Vaughan Glover needs to get it removed urgently.  The clerk has emailed Mr. Glover asking for quotes for this work to be obtained.

251 Minute 232– Cllr Reynolds regarding allotments

Cllr Laity stated that The Clerk had prepared letters to send to the offending allotment tenants

Councillors’ reports

252. Seminar on Thursday 30thMay – Cllr Laity, Cllr Hosking and Cllr Collins are attending the Community Governance Review meeting to discuss boundary changes.

Cllr Trudgen stated that the Red River was a good point for defining the Marazion boundary, Cllr Reynolds agreed.

All agreed that a part of Gears Lane in Goldsithney might be more appropriate in another parish.

Cllr Laity, Cllr Hosking and Cllr Collins would report back after the review meeting

253 .Allotments – Cllr Reynolds has had a complaint about rats at the Henfor allotments. Chickens are being kept on some of the allotments.

There was rubbish by the gate, plastic container & kettle, but this has now been taken away.

All councillors need to go and have a look at the allotments.

If the allotment tenants aren’t prepared to use bait then there may be a need to ban chickens.

Cllr Vincent stated that in previous years there has been concern for the welfare of the animals.

Cllr Hosking has said that the ducks are smelling.

Cllr Walsh said tenants can be allowed chickens on the proviso that they provide traps, bait etc.

Cllr Read stated that maybe we need to ask for chickens/ducks to be removed within 12 months – the lease would need to be checked regarding this.

Cllr Reynolds said there may be a need to change the lease to not allow animals on the allotments.

Cllr Laity said that allotments, toilets and playpark all need to be looked at in further detail.

Cllr Reynolds said that allotments and garage leases need looking at again.

254. Cllr Laity has produced a template for tenders for work that needs to be done, i.e. replacing handrails. This was passed around the meeting table for the councillors to see and all agreed that this format should be used in the future.

255. Viv Allen – Water meter

Cllr Collins stated that it was unlikely that SWW would put the meter near to the property.

Cllr Read suggested that the council see a copy of SWW agreements and get copy of consent.

Cllr Collins stated that this could be a legal matter which could require a wayleave over the land.

Clerk to be asked to inform Mr Viv Allen that the council are enquiring in to land ownership, will need to see a copy of the SWW agreement and may require a wayleave.

256. Cllr Laity – Toilets

Cllr Britten had received complaints about the state of the toilets near to the Folly Field playpark.
Cllr Laity has spoken with Laura, the manager from the Godolphin Arms about this matter.

She had enquired if they should they be cleaned twice a day. Cllr Laity had agreed that there was a need and Laura would look into doing this

Cllr Nicholas said that he has been down there a couple of times and there is no soap in the machines.  He has spoken to Lisa, the cleaner supervisor and they are using too much soap. Wallgate have been contacted to look at the machines as possibly dispensing too much soap.

Cllr Reynolds stated that they need to be checked more often.  The soap that is purchased through Wallgate has to be used to ensure the guarantees with Wallgate are still valid.

Cllr Hosking enquired about the purchase the soap and Cllr Laity said that it was purchased by the Godolphin Arms as they did the cleaning.

Cllr Trudgen said that the lino in the men’s toilet is bubbling up and therefore needs replacing.

Cllr Reynolds also stated that the men’s toilet light is on all the time.

Agreed that the toilet sub-committee should meet to look into these matters.

257. Cllr Laity met with Harvey Thomas (St Aubyn Estates) on 28thMay and outlined issues discussed.

Gwelva – not looked at yet, but was on his list. The Council would be invited to a consultation re the new Gwelva steps due to take place shortly.

Cllr Laity had told HT that the wall beneath the Maypole Gardens needs repairing and SAE had already agreed to do the work, HT sated this could be done when the toe beneath the wall is repaired.

Long Barn – HT stated that he is preparing a proposal regarding the lease which will be sent to the Town Council as tenants of building

Oates Road – HT confirmed it doesn’t belong to St Aubyn Estates

Allotments – HT confirmed there are no plans to take any of them back and if they ever did, they would provide similar or better land in replacement.

Cllr Laity stated that Cllr Trudgen’s comments regarding the car parks have been passed on to HT.

Cllr Trudgen stated that on Monday (27th) morning at 11.30am, he drove in to Mz with about 6 cars in front of him.  The car park signs need changing, turn left now as car park full

Cllr Nichols said that when he was on the car parks, they would put signs on the posts.

Cllr Hosking said that the sign is too far back and the cars are coming up to King’s Road for top car park as no signs to say it’s full. Needs to be a sign at top of King’s Road stating that the car park is full.

Cllr Laity said that Harvey Thomas is not in charge of the car parks but he confirmed that he is coming to the next council meeting.

If anyone complains to the council about the car parks then they should be told to report them direct to St Aubyn Estates.

258. Footpath (closed)

Cllr Collins – reported on the footpath closure which will be diverted to link up with another footpath to Perranuthnoe.

259. St Michaels Mount emergency plan

Cllr Reynolds stated that the council should have a copy of the plan.

Cllr Laity stated that HT would enquire into this a.s.a.p. and report back to him.

260. Cllr Laity has produced the first draft of a business plan for the next 5 years which will require further work by the council.

Planning

261 Applications for planning permission

 Before any of the following were dealt with, Cllr Read declared an interest and left the room, not returning until all had been decided

 PA19/02718. Retention of replacement conservation roof window. Treva, Beacon Road. Mrs. Stephanie Stevens. Proposed by Cllr Trudgen, seconded by Cllr Collins that the application be supported. Carried unanimously

PA19/03316. Application for renewal of the pitched roof covering of block 01. Marazion School. Cornwall Council. Proposed by Cllr Vincent and seconded by Cllr Hosking that the application be supported. Carried unanimously

PA19/03914. New detached dwelling and detached garage. Land north east of the Gew, The Gew, West End. Ms Sally Cattran. An objection from a resident was noted. The Council unanimously resolved to make no comment on this application, on the proposal of Cllr Hosking, seconded by Cllr Trudgen

PA19/01070. Change of use of agricultural land to create a permanent overflow parking facility to be used in conjunction with Mount Haven Hotel. Land to the east of the Mount Haven Hotel, Turnpike Road. Mr. H. Thomas, St. Aubyn Estates (amended plans). Cllr Vincent proposed that the application be supported. Seconded by Cllr Collins and carried unanimously.

PA19/04143. Proposed garage and rear extension with associated works. Sowenna, Gwallon Lane. Mr. & Mrs. Harvey. Before this was considered, Cllr Reynolds declared an interest and left the room, not returning until it had been decided. It was unanimously resolved that the application be supported, proposed by Cllr Trudgen, seconded by Cllr Hosking

To receive details of planning permissions granted: None notified

And planning applications refused: None notified

Correspondence

262 Letter dated 16th May from Mr. & Mrs. Horobin.Cllr Trudgen stated that the letter laid out the council’s view. Any further problems, then to contact the police

Financial and Confidential matters

263 Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for April 2019. These having been previously circulated were noted.

264 Receipts and Payments

Receipts

  • Cornwall Council (Precept £28,249 & CTSG £1,560.04)                                         £29,809.04
  • St. Aubyn Lands (quarter’s rent for Tea Hut and Car Park)                                       £16,975.00
  • Mr. Field (allotment rent – 8 Island Field [“IF”])                                                      £       15.00
  • Mr. Wilcock (allotment rent – 5 Rosehill)                                                                  £       15.00
  • Mr. Kessell (allotment rents – 1 & 3 IF)                                                                     £       30.00
  • Mr. Row (allotment rent – 15 IF)                                                                               £       15.00
  • Mr. Rogers and Ms Buckland (allotment rent 15 IF)                                     £       15.00

Payments. Approve the payments listed on the payments schedule

THE SCHEDULE

  • Ronnie Richards Memorial Charity (defibrillator S.137. Minute 233 of 09/19)       £1,634.09
  • League of Friends of West Cornwall Hospital (s. 137 donation, 237 of 09/19)         £    50.00
  • Robert Hosking (Square toilet decoration work)                                                       £   710.00
  • Dulux Decorator Centre (paint for toilets at the Square)                                           £     25.38
  • Richard Tucker (gardening works)                                                                             £     97.50
  • P. L. Retallick (glass and engraving thereof) £ 48.24
  • Mrs. G. Reynolds (reimburse wine and gift voucher)                                                £     33.50

Direct Debits:

  • EDF (sundry electrical accounts)                                                                               £     173.00
  • British Gas (Folly Field WC’s electricity)                                                                 £     130.17

It was proposed Cllr Trudgen and seconded Cllr Hosking that the payments be paid, carried unanimously.

 265. There being no further business the Mayor closed the meeting at 20.47 hours.

Town Mayor