Meeting 11/19, Tuesday 11th June 2019

Present: Cllrs Laity, Mrs. Hosking, Mrs. Reynolds, Clayton, Vincent, Collins, Britten, Walsh & Read Apologies: Cllrs Trudgen & John Nicholas Visitors: Reverend Kirsten Norfolk, Mr. Hugh St. Aubyn & Mr. Harvey Thomas (St. Aubyn Estates (SAE)) Prayers: The Reverend Kirsten Norfolk led the Council in Prayers. 266. Public Participation Mr. Harvey Thomas took questions from […]
  • Present: Cllrs Laity, Mrs. Hosking, Mrs. Reynolds, Clayton, Vincent, Collins, Britten, Walsh & Read
  • Apologies: Cllrs Trudgen & John Nicholas
  • Visitors: Reverend Kirsten Norfolk, Mr. Hugh St. Aubyn & Mr. Harvey Thomas (St. Aubyn Estates (SAE))
  • Prayers: The Reverend Kirsten Norfolk led the Council in Prayers.

266. Public Participation

Mr. Harvey Thomas took questions from the Council:

  • Cllr Reynolds asked about the Emergency Plan for The Mount and whether its contents could be shared with the Council. Mr. Thomas will have to obtain the sanction of SAE to do so but felt that, subject to the redaction of sensitive or family matters, there was no reason why it, or parts of it, could not be shared.
  • Cllr Reynolds raised the problems that had arisen at the Easter weekend. Mr. Thomas is aware of car park problems, but at present the car parks are not within his remit. SAE is aware that improvements are needed and this will be reviewed at the end of the season.
  • Cllr Vincent wondered if Coaches could be dissuaded from driving down (or up) through the Town and occasionally parking in the Square to disgorge their passengers. This was not something SAE could impose on visiting Coaches. Cllr Collins felt that the traffic situation may have an adverse impact on visitors’ enjoyment
  • Cllr Read asked whether, having had Assets devolved from Cornwall Council over the last few years, it would be possible for SAE to liaise with the Council if it had medium to long-term plans for their Assets which were near to those of the Council. Cllr Laity said that the Mayor and Deputy would meet with Mr. Thomas every two months for discussions.
  • Cllr Clayton made reference to the preparation of a Town Design Guide. Mr. Thomas will be happy to have input to this.

267. Mayor’s Report. The outgoing Mayor reported to the Council on the functions she had attended during her final days in Office.

268. Minutes of the Council Meeting held on 28th May 2019. The Minutes having been circulated previously it was proposed by Cllr Vincent, and seconded by Cllr Read that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

269. Minutes 251 & 253 (Allotments). The clerk reported on the action taken concerning numbers 1, 2 & 4 Rosehill. Cllr Collins said that he and Cllr Reynolds have visited the allotments again and there is no change in that state of these. They have also visited Island Field, some of the allotments on which are excellent. Number 12, however, is not in a good state and, on the proposal of Cllr Reynolds (seconded by Cllr Britten and carried unanimously) the clerk was instructed to send its tenant a warning letter.

270. Minute 257. Cllr Walsh raised the concern that there is no crossing to enable visitors parked in the “overflow car parks” to cross the road safely.

Finance

271. Correspondence

Request for a donation from Drama Express. Whilst it was felt to be a worthy cause, the Council was aware of the constraints laid down by Section 137, and its own policy on grants. This being so, the clerk was instructed to invite a representative to come and talk to the Council, during the Public Speaking section in order to explain about their work and how it benefits Marazion residents.

272. Statement of Accounts (Estimated)

  • Current Account £ 100.00
  • High Interest Business Account £118,409.49
  • NS & I Account £138,441.87

Petty Cash spent in May £ 0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Cllr. D. I. Laity (reimburse cost of D-Day wreath bought) £ 22.79
  • Multesign Systems UK Ltd (“no parking” sign) £ 28.50
  • Vaughan Glover (playground reports and work, May) £ 255.00
  • Malcolm Heather (Cutting works in April and May) £1,707.00
  • Stephens Scown LLP (legal fees 10.04.19 to 30.05.19) £ 544.32
  • James D. Jacoby (to reimburse 4 x 1st class signed for stamps) £ 7.60
  • Ms Helen Greig (accountancy and minute taking, in May) £ 100.00
  • Hudson Accounting Ltd (internal audit) £ 350.00

Receipts – None

It was proposed by Cllr Read and seconded Cllr Vincent that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

273. Planning

a. Applications for Planning Permission. Before either of these applications were discussed, Cllr Read declared an interest and left the room, not returning until both had been decided.

i. PA19/03637. Amendment to previously approved scheme for installation of new French doors and bi-fold doors to include minor ground floor infill extension. Little Kantara, Fore Street. Mr. & Mrs. Garrett. On the proposal of Cllr Vincent, seconded by Cllr Clayton, it was unanimously resolved to support the application

ii. PA19/04594 & PA19/04595 (Listed Building application). Three replacement windows to the front. 1 Bay Cottages, Higher Fore Street. Mrs. Fox. These two applications were taken together and, on the proposal of Cllr Vincent, seconded by Cllr Clayton, it was unanimously resolved to support the application

b. Application for Planning permission approved by Cornwall Council

PA19/01133. Mr. Shaun Brown. Land at Churchway. Erection of 40 dwellings including 14 affordable homes, construction of new access to Jubilee Close, estate road and parking, diversion of existing public right of way and provision of drainage infrastructure and landscaping (This having only just been notified, it will be on the next agenda in order to bring it into the public domain)

274. Correspondence

a. Receive and approve Mr. Glover’s playground reports for May. These having been previously circulated, were noted and approved.

b. Approve a course of action on matters revealed by Mr. Glover’s reports. After considerable discussion, it was agreed that the playground subcommittee should meet with Mr. Glover on site so as to formulate a plan to bring back to the full Council. In the course of discussions it was reported that the zip-wire seat had now been removed and that Mr. Glover could remove the poles, disposing of the rotten ones and keeping the serviceable ones. The base could be kept in case it was decided to replace the zip-wire, but that it should be covered with picnic tables to prevent injury. It was also noted that further problems had been brought to light. Cllr Britten felt that if the Multiplay tower was to be replaced, even bit by bit, another company should come and quote. Cllr Laity also felt that money needed to be spent on the Gwallon Lane playground as local children used that one more than the one on the Folly Field.

Councillors’ Reports

275. Cllr Laity briefed the Council on his discussion with Ms Greig about taking over all the financial arrangements, albeit with the clerk remaining as the Responsible Financial Officer. Cllr Laity said that the clerk was more than happy for this to happen. It was then proposed by Cllr Laity that Ms Greig be asked to take on this responsibility. This was seconded by Cllr Collins and carried unanimously.

276. Cllr Laity reported on the Community Governance Review, and circulated a rough plan prepared at the recently held meeting. The clerk was asked to contact James Hardy to ascertain the stage that the process had reached and whether it would be considered helpful for the Mayor of Marazion and the Chairmen of Ludgvan and St. Hilary Parishes to have a meeting to discuss proposals.

277. Cllr Reynold raised the question of allotment holders keeping chickens, and the rat problems that had arisen at Island Field. She asked that Allotments be put on the next Agenda.

278. Cllr Laity reported that complaints had been received about the build-up of sand on the walk-way at the Folly Field. The clerk as instructed to ask Mr. Tucker to deal with this.

279. Cllr Walsh asked if the Royal Mail could be asked to paint the Post Box in the wall of the old Post Office, as he had received a complaint about its appearance. The clerk was instructed to contact Royal Mail.

280. Clerk’s Report

The clerk reported that Mr. Hudson had completed the Annual Internal Audit and so it was necessary receive and approve:

i. Annual Governance Statement 2018/19. It was proposed by Cllr Britten, seconded by Cllr Read, that this be approved. Carried unanimously

ii. Accounting statements 2018/19. It was proposed by Cllr Britten, seconded by Cllr Read, that this be approved. Carried unanimously.

iii. Hudson Accounting Internal Audit report. It was agreed to defer this as the Clerk had not yet had an opportunity to consider it, and prepare a report for the Council on it.

Confidential matters

281. East End Garages update. The clerk, having previously circulated Mr. Michell’s e-mail of 3rd June, and his costs estimate, the Council unanimously resolved (on the proposal of Cllr Britten, seconded by Cllr Read) that up to £1,500 plus VAT be spent on Counsel’s fees to draft pleadings for the Tribunal, should this be the recommendation of Stephens Scown

282. There being no further business the Mayor closed the meeting at 20.55 hours.

Town Mayor