- Present: Cllrs Laity, Read, Trudgen, Mrs. Edmonds, Nicholas, Clayton, Collins, Mrs. Reynolds, Mrs. Hosking and Vincent
- Apologies: Cllr Britten and Mrs. Sue Nicholas CC
- Visitors: Mr. P. Hamilton (St. Aubyn Estates)
212. Cllr Laity introduced Mr. Hamilton and explained how the arrangements for the Folly Field car park worked. Cllr Laity expressed concern at the number of empty spaces there were on the Folly Field car park when the overflow car park was in use.
Mr. Hamilton explained:
- He is not privy to the financial arrangements between the Estate and the Town Council, nor are the parking staff. There is no deliberate effort to steer cars away from the Folly Field car park to the detriment of the Town Council
- It is, for various reasons, not easy to open and close the overflow car park quickly.
- The spaces arise from operational considerations, the main one being to keep traffic flowing.
- It is easier for the staff to work in the Folly Field car park, than in the overflow.
- Cllr Laity said that the issues were not just financial, but about the perception of the public when the Folly Field car park was “closed” and many spaces were visible.
- Mr. Hamilton said that the staff received a lot of abuse and couldn’t therefore manage the car park on a purely revenue basis.
- In response to concerns about staff parking in the Folly Field car park, he explained about difficulties with “the Meadow” (the bottom of the overflow car park) which got churned up easily and was now earmarked for visitors to “regroup” and for pedestrians to have a safe area.
- The signage was discussed as it was felt that it was inadequate to warn incoming traffic of the need to use the overflow car park. Mr. Hamilton advised that new, better, signage was on order and should arrive this week.
- In response to complaints about cars doing three-point turns at the bottom of Godolphin Drive, and traffic hold-ups there, he said Mrs Nicholas CC and the area Highways Manager were investigating the laying out of a Box Junction at the end of Godolphin Drive.
- He explained why it was felt impractical for staff to park in the Ropewalk car park.
Minutes of the Meeting held on 11th July 2017
213 The Minutes having been circulated previously it was proposed by Cllr Vincent and seconded Cllr Hosking that the minutes were deemed to be a true and correct record, carried unanimously.
Matters arising from previous Minutes
214. Minute 205. (Toilet use survey). Cllr Laity explained how the public conveniences were run. Cllr Trudgen outlined the water and sewerage costs, which at present are about £27.00 per day or £1,000 per month. The subcommittee had put in “honesty boxes” (adapted from the disabled drinking fountains) and in 4 weeks these had produced €3, 1 Swiss Franc and £280 (£95.00 in the Ladies and £185 in the gents). In the circumstances, the Council agreed that more secure padlocks should be fitted, which Cllr Trudgen agreed to acquire and fit.
Cllr Laity felt it would be beneficial to find out whether a charging regime would be beneficial, but for this hard evidence was needed. The Council had acquired two “clickers” and he had prepared a very short questionnaire, which he read out. Volunteers are needed to go down and count users, as well as ask visitors to answer the questions. If the evidence leads the Council down the charging route, then St. Aubyn Estates, which absorbs 1/3rd of the cost (by dealing with cleaning) should in fairness receive 1/3rd of the revenue from charges.
Cllr Laity proposed that a survey be undertaken. This was seconded by Cllr Trudgen and carried unanimously. The clerk was asked to find out from Councillors their availability to help with the survey and counting.
215. Minutes 166 and 176. (East End Garages). The clerk reported on Mr. Garrett’s e-mail and it was then proposed by Cllr Trudgen, seconded by Cllr Edmonds that the supply to East End Garages be disconnected.
216. Minute 192. (Folly Field playground). Cllr Laity reported that, so far as the Folly Field playground was concerned, there could be an official opening in September, once the Autumn Term had started.
217. Minute 208. (Witch Ball at Lyndhurst). Cllr Laity enquired if there had been any response to the letter sent to the owners of Lyndhurst about the replacement of the Witch Ball on the roof. The clerk reported that no response had been received and was asked to write again to the owners.
218. Cllrs Laity and Hosking reported on their meeting with Mr. Andrew Davey:
- With regard to concerns about the Maypole Garden wall, which is now in dire need of repair, Mr. Davey will make sure that this is repaired.
- He will look into whether it would be possible for Estate gardeners, during the winter months, to do work on the borders in the Folly Field.
- The Estate wouldn’t have an issue with the installation of soakaways (to take storm water from) or solar panels on the roof of, the Folly Field toilets
- The car park was discussed at length. He is aware that negotiations for the new lease need to get under way
- Cllr Laity showed the photographs he’s taken at the Folly Field car park, showing the empty spaces.
- The long-term vision of the Estate was discussed.
- The cigarette bin has now been installed in the Maypole Garden, and Godolphin Arms staff instructed not to throw butts on the ground.
- The Council asked the clerk to write to the Estate to express its thanks for the sterling work and help of Mr. Davey, and to ask who the point of contact would be once Mr. Davey goes
219. (Telephone kiosks and defibrillators) Cllr. Hosking spoke about a new defibrillator, details of which she had obtained from the Ronnie Richards Memorial Charity and details of which she tabled. Cllr Hosking thinks it would be a good idea to have one in the area of the Square. The Telephone Coin Box at Feliskirk Lane might be a good thing in which to house a defibrillator (Cllr Laity showed a picture of one, painted yellow, he and Ms Sparrow had seen in Bath). Cllr Laity proposed that the Council write to BT to ask them to donate the Telephone kiosk to the Town for public use. Cllr Edmonds seconded this and it was carried unanimously. The clerk, having explained the difficulty of contacting BT by post, Cllr Laity said he would enquire of a contact to whom a letter should be addressed
220. (Allotments) Cllr Vincent reported on the judging of the allotments and on the fact that some appeared not to worked either wholly or in part. The clerk was instructed to write to the holders of unworked, or underworked, allotments and also to raise concerns about the conditions in which poultry were being kept.
221. Applications for planning permission
Prior to the consideration of any of the following applications, Cllr Read declared an interest in them and left the room, not returning until all had been considered.
1. PA17/06353. Non-material amendment following grant of planning permission PA15/00430. (Construction of a single storey extension to rear, creation of dormer to dwelling frontage, extension of roof to enlarge first floor bedroom and internal remodelling) to reduce the extent of the first-floor extensions, provision of new dormer window and roof lights with minor changes to facades and associated works. Bramble Cottage, Back Lane. Mr. J. Harcourt. It was proposed by Cllr Trudgen, seconded by Cllr Vincent, that the application be supported. Carried unanimously
2. PA17/05720. Demolition of existing dwelling and replacement single storey three-bedroom dwelling, along with the erection of a two-bedroom self-contained annex. Works to secure stabilization to the sea wall with shuttered concrete reinforcement at base and soil nail and mesh protection to upper cliff edge, erection of stair access for maintenance. Closure of existing footpath access to sea wall. Akron, Oates Road. Mr. & Mrs. J. Gentle. Before this application was considered, Cllr Vincent declared an interest and left the room, not returning until it had been decided. It was proposed by Cllr Laity that the application be opposed on the grounds that (a) the buildings proposed were out of keeping with the surrounding buildings (b) knocking down a building is against the Marazion Conservation Area Appraisal, Section 3 and (c) the Council strongly opposes the stopping up of a Public Footpath. This was seconded by Cllr Nicholas and carried unanimously
Any others received by the time of the meeting on 25th July 2017
1. PA17/06509. Proposed double garages with workshop over (amended design). Godrev, School Lane. Mr. & Mrs. R. Hunt. Before this application was considered, Cllr Laity declared an interest and left the room, not returning until it had been decided. It was proposed by Cllr Hosking that the application be opposed on the same basis as before, plus the fact that neighbouring properties had not been consulted. This was seconded by Cllr Edmonds and carried unanimously
It was noted that the following planning permissions had been granted:
1. PA17/02075. Mr. David Edmonds. 8 Godolphin Terrace. Extension to rear of the Property
2. PA17/02860. Mr. & Mrs. G. Beckett. 6 Godolphin Terrace. Rear single-storey extension with extension of existing terrace over, installation of side windows on ground floor.
And that no planning applications had been refused
222. The clerk reported that the following had been received:-
(a) The clerk Magazine. This was noted
(b) Clerk and Councils Direct (2 copies). This was also noted
223. The clerk reported on the following.
(a) An anonymous letter from a resident about verges. The clerk merely advised that, whilst the Council did not normally give credence to anonymous letters, it should bear in mind, when considering tenders later in the year, whether any additional cutting should be specified. Cllr Hosking also updated the Council on the situation with Cormac
(b) Mr. Dixon’s hardstanding. The clerk reported that Mr. Dixon was due to complete his sale of Penrose Cottage on Thursday and that his purchaser had come into see the clerk to go on the waiting list. The Clerk made the Council aware that a refund of overpaid rent would be due to Mr. Dixon from 27th July to 30th September. The clerk was instructed to offer the space to the next person on the waiting list who was a full-time resident. Cllr Nicholas said that the spaces needed to be lined out
(c) Mrs. Nicholas CC had requested a couple of dates when the No-Smoking signs could be presented and installed. The clerk was asked to enquire of Cllr Nicholas CC as to when was convenient for her. Cllr Nicholas raised the fact that the new picnic benches had been placed dangerously near the swings.
(d) Cllr Britten had asked him to mention the possibility of having a skate park in the Folly Field, following Great Western Railway’s grant-offer e-mail. The clerk pointed out that, under the terms of the 1957 Lease, the consent of the Estate would be needed. It was agreed that the matter be deferred to the next meeting when Cllr Britten could explain his views.
(e) Memorial Garden headstones. Mr. Peter Row had reported to the Clerk that some of the headstones had not been put back in their correct places. It was decided that things should be left as they are for the time being.
Financial and Confidential matters
224. Receive Profit and Loss account, Bank Reconciliation Statement, Prior Year Report and Budget Variance report for June 2017. These having been previously circulated were noted.
225. Review Cemetery Charges. The clerk’s paper having been previously circulated, it was proposed by Cllr Edmonds, seconded by Cllr Trudgen that the charges be increased by 3% with effect from 1st September 2017. Carried unanimously
226. Allocation of Council “portfolios”. It was decided to defer consideration of these until the next meeting.
227. Receipts and Payments
- Mr. Johnson (hardstanding rent by DD) £ 150.00
- Mrs. Mock (hardstanding rent) £ 75.00
- Mr. Dixon (hardstanding rent) £ 75.00
- Ms Sainsbury (hardstanding rent) £ 75.00
- Mr. Garrett (garage rent) £ 135.00
- Mr. Nicholas (garage rent) £ 50.00
Approve the payments listed on the payments schedule
- Laity Plant & Groundworks Ltd. (50% of Memorial Garden stone work) £4,800.00
- Cornwall ALC Ltd (11 copies of Good Councillor Guide) £ 38.50
- 1st Office Equipment Ltd. (Copier charges) £ 61.66
- Malcolm Heather (cutting works in June and July) £2,103.60
- British Gas (Square WC by DD) £ 58.94
- South West Water (Cemetery water by DD) £ 19.68
- EDF (sundry electrical direct debits) £ 164.00
It was proposed Cllr Edmonds and seconded Cllr Hosking that the payments be paid, carried unanimously.
228 There being no further business the Mayor closed the meeting at 21.38 hours.