Meeting 19/19, Tuesday 8th October 2019

Present:          Cllrs Laity, Mrs. Hosking, Mrs. Reynolds, John Nicholas, Trudgen, Walsh, Clayton, Britten & Read Apologies:      Cllrs Collins & Vincent Visitors:         Cllr Sue Nicholas CC Prayers:         None. 415. Public Participation Cllr Sue Nicholas gave the Council an update on the land adjoining Rose Cottage, North Street 416. Mayor’s Report. During the month of […]
  • Present:          Cllrs Laity, Mrs. Hosking, Mrs. Reynolds, John Nicholas, Trudgen, Walsh, Clayton, Britten & Read
  • Apologies:      Cllrs Collins & Vincent
  • Visitors:         Cllr Sue Nicholas CC
  • Prayers:         None.

415. Public Participation

Cllr Sue Nicholas gave the Council an update on the land adjoining Rose Cottage, North Street

416. Mayor’s Report. During the month of September, the Mayor attended the following events: on the 3rd The Launch of Kresen Kernow records office at Redruth, on the 7th Redruth International Mining & Pasty Festival and St. Austell Civic Service, on the 14th the Warspite reception at the Marazion Hotel, on the 15th the Warspite Service at the Warspite Memorial and St. Just Mayor’s Sunday and on the 29th Camborne Civic Service.

417 Minutes of the Council Meeting held on 24th September 2019. The Minutes having been circulated previously it was proposed by Cllr Walsh, and seconded by Cllr Hosking that the minutes were deemed to be a true and correct record, carried unanimously.

418 Matters arising from previous Minutes.

    1. Minute 393. (Governance Review.) Cllr Laity and Cllr Sue Nicholas updated the Council on the meeting held between the chairs of St. Hilary and Perranuthnoe Parish Councils, herself and Mr. James Hardy. Cllr Sue Nicholas also said that there will be a public consultation early in the New Year
    1. Minute 395. (Concrete Plinth). Cllr Trudgen reported that the work had now been expertly done by the Builder, and that he had thanked the owner of the property concerned, for having the work completed.
    1. Minute 397. (Lettering on Information Stones). Cllr Laity reported that Mr. Cowley was waiting on the weather to carry out the work
    1. Minute 398. (Old lamp posts). Cllr Laity reported that this matter is on the agenda for the Town Trust meeting next week.
    1. Minute 399. (St. Piran’s Flag). The clerk reported on the quote received £35.00 plus VAT per flag. Cllr Trudgen showed the Council the repaired St. Piran’s flag with its anti-fray strip. Cllr Trudgen said he had spoken to the Manager at Sailflags who agreed that these strips could be added at no extra cost. It was proposed by Cllr Trudgen that two St. Piran’s flags be purchased, both with anti-fray strips, at the quoted price. This was seconded by Cllr Walsh and carried unanimously
    1. Minute 400. (The Dollan). The Council agreed that a quote for this could wait for the Council’s decorator to recover from illness.
    1. Minute 401. (Land adjacent to Rose Cottage). This, having been dealt with previously, was not further discussed
    1. Minute 402. (East End Garages).
      1. The clerk reported that the matter had been concluded, and asked whether the Council wished to block off behind the garages as had previously been mooted. Cllr Trudgen proposed that this be done. This was seconded by Cllr Read and carried unanimously. Cllr Read will speak with Mr. Johns to obtain names of suitable contractors from whom quotes could be obtained.
      2. The clerk advised that there should be no undue hurry to consider further action, pending a review of the tenancy agreements and its policies.
      3. The clerk enquired whether the Council now wished to register its title with H.M. Land Registry. The Council felt this should be done and it was proposed by Cllr Read that this should be done. This was seconded by Cllr John Nicholas and carried unanimously. The clerk said he would endeavor to do this himself, rather than instruct solicitors
    • Minute 403 (a) (Folly Field wall). It was reported that this had now been cleared.
    • Minute 406. (Allotments Inspection). The clerk reported that this had been done, and details of the prizewinners passed to Mrs. Greig
    • Minute 407 (b) (i) (Plastic Cables). The clerk reported on the apology received from the event’s organisers
    • 407 (b) (ii) (Rabbit Holes). The clerk reported that Mr. Tucker had dealt with these
    • Minute 409 (b) (Cutting of Beacon) The clerk reported that Mr. Tucker had dealt with this.
    • 409 (e) (Smell of sewage). The clerk reported that South West Water had inspected the Holding Tanks and that nothing had been found at fault there. Consequently, there was no evidence that the smell reported by a visitor was attributable to anything other than seaweed.
    • Minute 412. (Councillors’ Audit). In Cllr Vincent’s absence, and for personal reasons, it was agreed that one needed to be done quickly and so Cllr Walsh agreed to do this with Cllr Britten, who will liaise with Ms Greig over production of the necessary paperwork to enable the audit to be done

Finance

419 Correspondence:

  • Request for sponsorship by Marazion AFC. After discussion the Council felt that, although sympathetic to the request, it should ask for more details bearing in mind its obligation to protect the Precept-payers money. Consequently, the clerk was asked to request further information and report back

420. Statement of Accounts (Estimated)

  • Current Account                                 £       100.00
  • High Interest Business Account         £  64,779.54
  • NS & I Account                                  £188,441.87

Petty Cash spent in September                       £0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Cornwall Air Ambulance Trust (S.137 donation. Minute 385(a) of 17/19)   £   200.00
  • St. John’s Ambulance (S.137 donation. Minute 385(b) of 17/19)                  £   100.00
  • Cornish Heritage Builders (Toilet repairs at Folly Field WCs)                      £     58.61
  • PKF Littlejohn LLP (External Audit fee)                                                       £   480.00
  • Merlin-MS Centre (S.137 donation. Minute 409a)                                        £     50.00
  • Malcolm Heather (August Cuttings)                                                              £1,116.00
  • W. R. Beard (sexton’s fees) £ 600.00
  • St. Aubyn No. 9 account (allotment and other rents)                                     £     90.05
  • Stephens Scown (legal fees)                                                                           £   456.00
  • Arrow Lifts Ltd (stairlift 6-monthly service)                                                 £     70.20
  • Richard Tucker (sundry gardening works)                                                     £   155.00

Direct Debits from bank statements of 9th September

  • HMRC (VAT)                                                                                                 £1,006.36
  • EDF (sundry electrical accounts)                                                                   £   239.00
  • Sage Software Ltd (Sage programme rental)                                                 £     24.00
  • BT Group Plc (phone bill)                                                                              £   202.27
  • Pennon Water (Cemetery)                                                                              £     15.79
  • South West Water (Maypole Garden)                                                             £       6.00

Receipts

  • Mrs. S. Stevens (additional wording to a Memorial)                                     £  17.50
  • Dignity Funerals Ltd (inter the late Mrs. Jago’s ashes)                                  £  95.50
  • J D. & S. Jacoby (7 Euros purchased from Toilet Box donations) £  6.26
  • Toilet Box donations (to 10th September)                                                      £286.00
  • Co-Op Funeral Services (inter the late Mrs. Power’s ashes)                         £311.75
  • Lesley Mawditt (memorial tablet for the late Mrs. Jago)                               £  71.50

Receipts from bank statements of 9th September

  • Mr. F. I. J. Nicholas (garage rent)                                                                   £   50.00
  • Barclays Bank (interest 03.06.19 to 01.09.19)                                               £   59.36

It was proposed by Cllr Walsh and seconded Cllr Read that the Statement of Accounts be accepted as a true record, and that, with the exception of the Cornish Heritage Builders account, in respect of which Cllr John Nicholas wished to make enquiries, the invoices be passed for payment, carried unanimously.

421 Planning

Applications for Planning Permission. Before the applications were considered Cllr Read declared an interest and left the room, not returning until the applications had been decided.

  • PA19/07590. Construction of extensions, alterations and associated works. Penmarric, East End, Turnpike Road. Mr. & Mrs. S. Mann. It was proposed by Cllr Clayton that the application be opposed on the grounds (i) the Council agreed with, and supports the advice of the AONB (that the building was out of character, Policy 16) (ii) it is overbearing (iii) it has a flat roof whereas surrounding properties have pitched rooves. This was seconded by Cllr Britten and carried unanimously
  • PA19/08165. Erection of single storey, rear extension, with flat roof, to include double patio doors onto the garden and roof lights. 1 Mount View Terrace. Mr. Ben Matthews. It was proposed by Cllr Trudgen, seconded by Cllr Clayton and carried unanimously that the application be supported.

Application for Planning permission approved by Cornwall Council

  • PA19/06367. Mr. & Mrs. Chris & Sally Guellard & Thorburn. Hogus House, Green Lane. Extension to dwelling.
  • PA19/06758 Mr. Harvey Thomas. 1 Fore Street. Application for tree works within a Conservation Area. Felling of trees (1 Sycamore and 5 very small Elm Trees). (Decided not to make a Tree Preservation Order)
  • PA19/05608. Mr. Ramon van de Veld. The Gwelva Landing Stage. Upgrade of the Gwelva Landing and Toe protecting the foot of the sea wall adjacent.
  • PA19/06534. Mr. & Mrs. Booker. 2 Godolphin Drive. Proposed conservatory extension to the front elevation of an existing domestic dwelling.

Notification of Planning Appeal determination.

  • APP/D0840/W/19/3230261. Roundfields, Rosehill. Planning reference PA18/09923. Appeal dismissed and planning permission refused

422 Correspondence

  1. Cornwall AONB Annual Conference. This having been previously circulated, the clerk merely reminded councillors about it.
  2. South West Play:
  3. Consider Financial Regulation 11.1(h) and, if felt appropriate, resolve to suspend it. Given the difficulties that the Council had had with HAGS, and the lack of response to requests for quotes, and the Council’s desire to use local companies, both to support them and for ease of recourse should snags arise, the Council felt that it wished to have South West Play deal with the remedial work. Consequently, it was proposed by Cllr Britten that Financial Regulation 11.1(h) be suspended. This was seconded by Cllr Trudgen and carried unanimously.
  4. Consider South West Play’s Sales Quote SQ-2413 of 29th September and photographs. South West Play’s quote SQ-2413 of 29th September, was then considered. (This quote did not relate to the various “boat photos and prices”, also supplied). Cllr Read reported that the playground subcommittee were happy to recommend accepting this quote. On this basis, it was proposed by Cllr Walsh, seconded by Cllr Britten and carried unanimously, that the quote be accepted. It was agreed that South West Play be asked to do the work after the end of the October half term.
  5. E-mail, dated 7th October, from resident re. Rosehill allotments. This having been circulated, was noted.
  6. E-mail, dated 7th October, re. Plastic Free AGM. This having been circulated, was noted

423 Councillors’ Reports

  1. Hedges in Marazion. Sundry Councillors reported that various hedges need cutting back. The clerk said Councillors would need to provide details for the Cormac Request to remove overhanging vegetation forms to be completed. The clerk was also asked to contact Cormac to have them remove the Pampas Grass by the junction of Godolphin Drive.
  2. It was reported that Mr. Andy Collins had cut back the Island Field allotment hedge. The clerk was asked to write to thank him.
  3. Town Walkabout number 2. Following the second walkabout, the following were discussed.
  • Missing letters on signs. The clerk was asked to report this to Cormac
  • Stile at Trevenner. This is in hand and Councillor Sue Nicholas will make enquiries of Cormac.
  • Ownership of certain land. Investigations revealed that the land in question belonged to Cornwall Council.
  • Metal fencing at the cemetery. As this was felt to be dangerous, Cllr Read agreed to ask Mr. Johns for guidance as to its removal.
  • Benches at the cemetery. As Cllr Collins sees to the benches, this was to be deferred to the next meeting.
  • Refurbishment of the undertaker’s hut at the cemetery. Cllrs Read and John Nicholas will go and cut back the ivy from the roof, after which there should be a better idea of what needs to be done. Given that the hut is within a Conservation Area, care will need to be taken to ensure that whatever is proposed does not infringe planning legislation, or that appropriate consents are obtained if any proposed work requires it.
  • Removal of excess soil from the cemetery. This is to be carried forward.
  • Replacement of footpath sign at the cemetery. The clerk was asked to report this to Cormac.
  • With regard to parking opposite the Mount Haven, the laying down of Double Yellow lines had been included in the Council’s bid to the Community Network Panel’s highway scheme
  • Removal of ivy growth from bus shelter. Cllrs Read and John Nicholas will see to this.
  • Paint steps and cut back hedge to steps between Turnpike Road and St. Levan Road. Whilst the hedge has now been cut back, the steps need repainting. The clerk was asked to report this to LiveWest.
  1. Cllr John Nicholas asked the Council if it wished him to make safe (at the Dollan) with cement some metal on which children could hurt themselves. The Council agreed that he should do so, and at the same time asked him to remove the broken glass from a window.
  2. Cllr Reynolds reported on a complaint that had been passed to her by the clerk to the effect that one of the Island Field allotments had been sublet, and that a caravan had been placed on it. She will investigate and report back. The clerk was asked to e-mail her an up-to-date allotment waiting list.

424 Clerk’s Report

  1. Receive and approve External Auditor’s report. This, having been previously circulated, was noted and approved.
  2. Toilet Box donations (giving foreign coins to charity). The clerk reported on the foreign coins received from the toilet donations boxes, and the fact that they couldn’t be changed into UK currency. The clerk suggested donating the coins to charity, through a scheme, akin to that on aircraft, operated by the banks. It was proposed by Cllr Trudgen that this be done. This was seconded by Cllr John Nicholas and carried unanimously.
  3. Citizen of the Year. The clerk pointed out that the Civic Service was not that far off, and that a wish had previously been expressed to widen the appeal of the award. Arising out of discussions, two things emerged. First, the question of whether the criteria should be widened from Marazion residents to a person, “a Community Champion”, who worked for the benefit of Marazion but who didn’t live in the Town, and secondly, whether the person should be chosen purely by the Council, or by nomination from residents.
  4. As to “Community Champion”, it was proposed by Cllr Laity that the name should be changed to “Community Champion” and that the criteria should be widened to persons who “live in Marazion or who live outside, but whose work benefits, Marazion”. This was seconded by Cllr Hosking and carried unanimously.
  5. It was then proposed by Cllr Reynolds that the award should be decided by the Council alone. This was seconded by Cllr Walsh. Before a vote could be taken, Cllr Read proposed that whilst the decision should be taken by the Council, the residents should be able to nominate. This was seconded by Cllr Britten. Cllr Read’s proposition, being the second one was taken first, and on a how of hands failed by 4 votes in favour with 5 against. Then Cllr Reynolds proposition was put to the vote and, again, by a show of hands, it failed by 4 votes in favour to 5 against.
  6. Remembrance Sunday. Various councillors agreed to take letters for delivery to invitees.
  7. Financial Risk Assessments. These having been previously been circulated, it was proposed by Cllr Britten that they be approved. This was seconded by Cllr Walsh and carried unanimously

425 Confidential

Cllr Laity briefed the Council on the meeting he, and Cllr Collins, had had with Mr. Harvey Thomas.

426. There being no further business the Mayor closed the meeting at 21.12 hours.

Town Mayor