Meeting 21/19, Tuesday 12th November 2019

Present:          Cllrs Laity, Collins, Mrs. Hosking, Mrs. Reynolds, John Nicholas, Trudgen, Walsh, Britten & Read Apologies:      Cllrs Clayton & Vincent & Cllr Mrs. Sue Nicholas CC Visitors:         Reverend Kirsten Norfolk & Mr. Matthew Robinson Prayers:         Rev. Norfolk led the Council in Prayers. 441. Public Participation The clerk informed the Council that Cllr Nicholas […]
  • Present:          Cllrs Laity, Collins, Mrs. Hosking, Mrs. Reynolds, John Nicholas, Trudgen, Walsh, Britten & Read
  • Apologies:      Cllrs Clayton & Vincent & Cllr Mrs. Sue Nicholas CC
  • Visitors:         Reverend Kirsten Norfolk & Mr. Matthew Robinson

Prayers:         Rev. Norfolk led the Council in Prayers.

441. Public Participation

  • The clerk informed the Council that Cllr Nicholas CC had advised that she would be attending a Boundary Commission meeting at New County Hall this coming Friday
  • Mr. Robinson, a member of the Society of Friends, spoke in connection with proposals concerning the improving of the access to the Friends’ Meeting House. The clerk advised that the Council didn’t own the footpath over which access is obtained. With the Council’s agreement, the clerk said he would supply Mr. Robinson with a copy of the Brief the clerk had prepared recently on that subject

442. Mayor’s Report. During the month of October the Mayor attended the following events:- on the 6th the Hayle Civic Service, on the 27th a Lunch at Marazion Methodist Chapel in aid of Action for Children and on the 28th The Marazion in Bloom Awards at The Godolphin Arms.

443 Minutes of the Council Meeting held on 22nd October 2019. The Minutes having been circulated previously it was proposed by Cllr Trudgen, and seconded by Cllr Walsh that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

444.

  • Minute 398 (Old lamp posts). Cllr Laity reported that he had had recommendations for the fabrication of new tops to the lampposts, as well as for their removal and re-erection in the Square. Cllr Laity has also contacted a sand-blaster in Penryn, from whom a quote is awaited. Quotes will need to be obtained to judge whether the removal of the lampposts is justifiable.
  • Minute 400 (The Dollan). It was agreed that this item can be taken off the agenda until, February 2020
  • Minute 418h and 402(i). East End garages.
    • The quotation from Penwith Fabrications Ltd. for the gates (which also includes the removal of railings at the cemetery) having previously been circulated, it was proposed by Cllr Read, seconded by Cllr Hosking and carried unanimously, that the quote be accepted.
    • The clerk reported that, having heard from the Land Registry about the need for identification evidence, and having prepared the paperwork, he was in a position to proceed to apply for First Registration of the title. He advised that a cheque for the Land Registry fee was one of the items on the agenda for payment.
  • Minute 412 (Councillors’ Audit). Cllr Britten reported that he and Cllr Walsh had, on 11th November, carried out an internal audit for the month of June, and all was found to be in order
  • Minute 418 and 393 (Governance Review). This will need to be carried forward.
  • Minute 423 (Hedges in Marazion). The clerk reported that he had sent Cormac the “yellow” form in connection with one property. As to another property on whose owner an initial form had been served, Cllr Nicholas reported that some trimming had been carried out earlier in the day. This will need to be kept under review.
  • Minute 423(b)(i) Missing lettering on signs. This, having been reported, can be taken off the Agenda.
  • Minute 423(b)(vi) (Refurbishment of undertaker’s hut at the cemetery). The Council discussed possible contractors to take down part of the hut. The clerk was asked to send Cllr Read one of the Council’s job specification forms.
  • Minute 423(b)(vii) (Removal of excess soil from the cemetery). Cllr Collins reported that he had spoken to Mr. Heather who was prepared to quote. It was thought that Mr. Beard might wish to do so too. Cllr Collins also reported that Mr. Heather was worried about the uneven state of some of the graves, making it difficult for them to be cut.
  • Minute 423(b)(viii) (Replacement of footpath sign at the cemetery). This, having been reported, can be taken off the agenda.
  • Minute 423(b)(xi) (paint steps between Turnpike Road and St. Levan Road). This hasn’t yet been done. This may be due to the very inclement weather. The matter will be kept under review.
  • Minute 423(d) (allotments). The clerk reported that he had written to the “unworked allotment” holder and that no response had been received. Given that this is the “closed” season, the situation will be kept under review, especially with regard to the caravan.
  • Minute 409(c) (Street naming). Cllr Laity updated the Council. The name to be used was “Little Hogus Way”.
  • Minute 430 (replacement of noticeboard). Cllr Trudgen will report shortly.
  • Minute 431 (Bench in Maypole Garden – Cllr Britten). Consent already having been given (Minute 217 of 08/19) the matter can be taken off the agenda.
  • Minute 432(b) (Moss on paths in Memorial Garden). Cllr Collins has spoken to Mr. Heather, who will spray in the Spring. In response to a suggestion about power-washing, Cllr Hosking said the tarmac was in poor condition and that such action would be detrimental

Finance

445 Correspondence:

  • Letter of thanks, dated 14th October, from St. John Ambulance.
  • Letter of thanks, dated 15th October, from Merlin MS Centre
  • E-mail of thanks, dated 29th October, from Cornwall Air Ambulance

All three letters having been circulated previously, were duly noted.

446. Statement of Accounts (Estimated)

  • Current Account                                 £       100.00
  • High Interest Business Account         £  59,523.66
  • NS & I Account                                  £188,441.87
  • Petty Cash spent in October               £           0.00

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Royal British Legion Poppy Appeal (S.137 payment £300.00: £20.00  Lord St. Levan’s wreath,  cheque erroneously payable to Marazion Town Council)                                                                    £   320.00
  • 1st Office Equipment Ltd (Photocopier charges)                                            £     79.5
  • W R. Beard (sexton’s fee for interment of ashes if Mrs. Power in an existing grave)                                                                    £     80.00
  • Complete Business Solutions Group Ltd (black toner cartridge)                  £     90.79
  • Helen Greig (Book keeping services)                                                            £   135.00
  • Malcolm Heather (cutting works in October)                                                £1,286.00
  • Land Registry (fee for First Registration of title to EEG)                              £   140.00
  • St. Aubyn Estates (Right of way acknowledgement)                                     £     50.00
  • Royal British Legion Poppy Appeal (Gig club’s wreath payment)                £     12.00
  • Sailflags (2 x St. Piran’s flags)                                                                       £     95.98

Receipts

  • Lord St. Levan. (Donation to RBL Poppy Appeal for wreath)                      £     20.00
  • Mounts Bay Sailing Club (balance of Dinghy Pen rent)                                £     63.60
  • Co-op Funeral Care (Memorial for the late David Hawkins)                        £     71.50
  • Mounts Bay Pilot Gig Club (wreath donation)                                              £     12.00

It was proposed by Cllr Britten and seconded Cllr Trudgen that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

447 Planning

Applications for Planning Permission: None notified

Application for Planning permission approved by Cornwall Council

PA19/07355. Mr. & Mrs. Nicholls. Barons Court, Rosehill. Proposed extension and alterations.

PA19/08350. Application for tree works within a Conservation Area: Sycamore (T1) – re-pollard, Sycamore (T2) – re-pollard. The Stables, North Street. Mr. Craig Stevens, Craig Stevens Tree Service. (Decided, before consultation. Decision – not to make a TPO)

Application withdrawn:

PA19/07590. Mr. & Mrs. S. Mann. Penmarric, East End, Turnpike Road. Construction of extensions, alterations and associated works.

448 Correspondence

  • Invitation from Marazion Decorative Lights committee to the “Switch-on”
  • E-mail from HM Land Registry re. East End Garages (EEG)

These having been previously circulated, were duly noted

449 Councillors’ Reports

  • Cllr Trudgen reported that one of the parade marshals had received abuse from motorists delayed by the Armistice Parade. It was agreed that signage should be put up at the Henfor roundabout, near the Tudor Chippy, at Shop Hill and by the Fire Engine Inn. Cllr Laity said that volunteers were needed to go on the road management course in order to get a proper licence. The clerk was asked to put “signage for events” on the next agenda.
  • Cllr Trudgen also raised the question of the Civic Service. The clerk handed out the forms and notices relating to the Community Champion nomination.
  • Cllr Hosking mentioned the fallen Beacon Lane sign, with attached dog waste bin, which has now been removed. The clerk advised that this has been reported to Cormac.
  • Cllr (Redacted)
  • Cllr Laity mentioned the flood at Green Lane West. This was supposed to have been dredged in October. Cllr Trudgen reported that the clerk had been in touch with Cormac, about this and the lack of markers to delineate the edge of the road

Clerk’s Report

  • Adoption of (i) Complaints Handling (ii) Disability Discrimination and (iii) Social Media Policies and Safeguarding Statement. These having been previously circulated, it was proposed by Cllr Britten that they be adopted. This was seconded by Cllr Read and carried unanimously
  • VE Day celebration 8th May 2020. The information for the Pageantmaster having been circulated, the clerk was asked to put consideration of this on the agenda for early 2020
  • Appointment of Internal Auditor. It was proposed by Cllr Trudgen that Mr. Steve Hudson be reappointed Internal Auditor. This was seconded by Cllr Walsh and carried unanimously.
  • Civic Service. The clerk was asked to put this matter on the next agenda.

451. There being no further business the Mayor closed the meeting at 20.34 hours.

Town Mayor