Meeting 22/19, Tuesday November 26th 2019

Present: Cllrs Laity, Mrs. Reynolds, Collins, Nicholas, Trudgen, Mrs. Hosking, Britten, Clayton, Vincent & Walsh Apologies:  Cllr Read and Cllr Mrs. Sue Nicholas CC Visitors:  Mrs. M. Hayes, Dr. M. Brown, Mr. & Mrs. P. Kerr, Mrs. L. Hickson and Mrs. M-B Greenwood Penny Public Speaking: 452 Dr. Brown, Mr. & Mrs. Kerr and Mrs. […]
  • Present: Cllrs Laity, Mrs. Reynolds, Collins, Nicholas, Trudgen, Mrs. Hosking, Britten, Clayton, Vincent & Walsh
  • Apologies:  Cllr Read and Cllr Mrs. Sue Nicholas CC
  • Visitors:  Mrs. M. Hayes, Dr. M. Brown, Mr. & Mrs. P. Kerr, Mrs. L. Hickson and Mrs. M-B Greenwood Penny

Public Speaking:

452 Dr. Brown, Mr. & Mrs. Kerr and Mrs. Hickson all spoke in opposition to planning application PA19/09749.

Minutes of the Meeting held on 12th November 2019

453 The Minutes having been circulated previously it was proposed by Cllr Britten and seconded Cllr Nicholas that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes

454 The following Minutes were discussed:

  • Minute 398 (Old lamp posts). Cllr Laity reported that he had had a quote for renovating the lamp posts of £200 plus VAT per lamp post. Cllr Read is obtaining quotes for their removal and re-siting. This will have to stand over.
  • Minute 418h and 402(i). (East End garages). The clerk reported that the Fabricator’s quote had been accepted, and the application for First Registration of the Council’s title, submitted to the Land Registry.
  • Minute 412 and 444(d) (Councillors’ Audit). The clerk reported that Cllrs Britten and Walsh needed to do another audit, and that Cllr Britten would need to liaise with Ms Greig as to the paperwork that she needed to print off for them.
  • Minute 418 and 393 (Governance Review). Cllr Laity gave a brief report, when updating the Council on the Community Network Panel meeting, under Councillors’ reports.
  • Minute 423 (Hedges in Marazion). The clerk reported that he had sent off to Cormac photos (for which they had asked) of the hedge Cllr Walsh had reported. The Council decided that, although the hedge at Henfor had been partially trimmed, it wished to pursue the matter and instructed the clerk to report the Henfor hedge to Cormac. The clerk asked a councillor to e-mail him some photographs, to send to Cormac.
  • Minute 423(b)(vi) (Refurbishment of undertaker’s hut at the cemetery). Cllr Laity reported that Cllr Read has prepared specifications for this work, and for removal of soil at the cemetery, and is obtaining quotes.
  • Minute 423(b)(vii) (Removal of excess soil from the cemetery). As for (f) above.
  • Minute 423(b)(xi) (paint steps between Turnpike Road and St. Levan Road). It was reported that this work had not yet been carried out.
  • Minute 423(d) (allotments). Cllr Reynolds had nothing to report, but on the Council being told that the allotment holder to whom the clerk had written had not responded, it asked the clerk to write again, as if the Holder didn’t want to continue with the allotment, it could be let elsewhere.
  • Minute 430 (replacement of noticeboard). Cllr Trudgen reported that he had received one quote, and was waiting for two further ones to come in.
  • Minute 432(b) (Moss on paths in Memorial Garden). Cllr Collins reported that he had heard that salt was a good way of removing moss. As he had some salt, the Council agreed that he could try applying some to a small patch of moss to see what effect it had.
  • Minute 449(a) (Signage for events). Cllr Laity reported that the cost that he had found was approximately sixty pounds per sign. Cllr Hosking will explore the cost through Cormac.
  • Minute 449(e) (Green Lane West). The stream has now been dredged, Cllr Laity reported.

Councillors’ reports

455. (Cornwall County Flood Forum) Cllr Laity reported that he and Cllr Nicholas had attended a seminar on this. The Council agreed that the Council should join the Forum.

456. Cllr. Laity also reported on:

  • The recent Toilet subcommittee meeting. Cllr Nicholas had been elected its chairman. He also said that the committee envisaged spending a fair sum of money on refurbishment, but the committee is not yet ready to bring a recommendation to the full Council.
  • Parish Council records. Cllr Laity reported that the Town Trust, at a recent meeting with Kresen Kernow, had agreed that its records could be transferred to them for safe keeping. The records in the locked trunk, it turned out on inspection, belonged to the Town Council as they were old Parish Council records and so within the remit of the Town Council to deal with. Cllr Laity recommended that these records should go to Kresen Kernow as well and this was unanimously agreed by the Council on the proposition of Cllr Vincent, with it being seconded by Cllr Clayton.
  • Community Network Panel (CNP). Cllr Laity reported (i) the Tour of Britain will not now be visiting Marazion. The clerk was asked to write to the Tour organisers to express its disappointment as it had been looking forward to welcoming the Tour to Marazion (ii) there is a useful Penwith Mapping link in the Minutes of the last CNP meeting, and the clerk was asked to circulate these Minutes (iii) the clerk was instructed to send a letter of support in connection with the Dark Sky project (iv) with regard to the Governance Review, there is an extraordinary meeting of Cornwall Council on 10th December (v) in connection with the Pocket Park Plus grants, the clerk was asked to circulate the briefing about it. It was felt that if the Council was to put in any bid for a substantial Grant, from whatever organization, it might be prudent to employ a professional bid-writer, as this was now rather a specialist exercise.

457 Cllr Walsh reported that he had been approached by a resident who had asked if it would be possible to put motion-sensor lights in the Memorial Garden to aid walking through it in the dark. The Council felt that as the road alongside the Memorial Garden was well lit, it was not feasible to accede to this request.

458 Cllr Collins reported that:

  • The work in the Folly Field playground was proceeding well. South West Play are doing an excellent job. He has spoken with Mr. Glover to the effect that if there are any further problems, they should be dealt with now. The two posts that Mr. Glover had also highlighted as needing attention would cost an extra £600 if dealt with now (some of the timber removed from the zip-wire being in good condition and reusable) but would cost considerably more if dealt with at a later stage. It was proposed by Cllr Britten that South West Play deal with these things now. This was seconded by Cllr Vincent and carried unanimously.
  • The planting along the border needs to be finished in the Spring. The Council agreed that this could be done
  • Mr Heather would like to lift grass from some sinking graves at the cemetery and fill them with soil, to make them level, before replacing the grass. The Council agreed to consider this, after a quote had been obtained from Mr. Heather. Cllr Reynolds said that this would have to be dealt with sensitively.

459. Cllr Trudgen reported on the unusually high water consumption at the Folly Field toilets for the time of year, and the reasons for it. It was agreed that Cllrs Trudgen and Nicholas would monitor the water meters in the WCs at the Square and the Folly Field, for which purpose two note books would be obtained.

560 Planning

 To consider planning applications received from the Planning Authority since the last meeting:

PA19/09564. Proposed extension of roof on rear slope to provide bedrooms, formation of inset terrace and installation of rooflights in front roof slope. Raising of ridge line. Polgew, 21 Godolphin Terrace. Mr. & Mrs. G. Hickman. It was proposed by Cllr Hosking that the application be opposed on the basis that the proposal was out of keeping because it is a three-storey building, of which there are no others in Godolphin Estate. This was seconded by Cllr Clayton and carried unanimously

PA19/09749. Construction of a two-storey, detached, dwelling, together with associated works (including the erection of a detached annexe) with variation of conditions 2 and 5 in respect of decision PA18/03096. Beach Walk Retreat, North Street. Miss Sally Cattran. Before the application was discussed, Cllr Trudgen declared an interest (his property being close by) and left the room. In the course of discussion Cllr Laity tabled a letter he had drafted, for the Council to consider, on the basis that he was minded to oppose the application. Councillors considered this letter and, on the proposal of Cllr Britten (seconded by Cllr Vincent and carried unanimously) the Council voted to oppose the application on the basis of Cllr Laity’s letter.

To receive details of planning permissions granted: None notified

And planning applications refused: None notified

461 Correspondence

  •  E-mail, dated 13th November, from Mr. Nicholls and Ms Dunn, requesting use of the Maypole Garden for their wedding. A redacted copy of the e-mail having been circulated, along with the clerk’s brief, and after discussion it was proposed by Cllr Britten that the Council does not agree to this request. This was seconded by Cllr Reynolds and carried unanimously.
  • E-mail from Mrs. Holmes regarding road problems. The clerk was asked to thank her for her e-mail and to say that the Council will write to LiveWest.
  • Freedom of Information Request. The clerk reported that this request had now been withdrawn.
  • Receive and approve Mr. Glover’s playground reports for November. These having previously been circulated, were noted and approved.
  • Request from Mounts Bay Sailing Club re. Championship Week 2020. It was proposed by Cllr Trudgen that the request be granted, on the usual terms. This was seconded by Cllr Britten and carried unanimously.

462. Clerk’s Report

  • Civic Service. The invitation list was discussed and Cllr Laity briefed the Council on the cost of some of the refreshments. As and when signs are obtained, Cllr Trudgen will put them out the day before an event. Cllr Hosking reported that Madron Young Farmers were willing to provide marshals, and Cllr Hosking will pursue this. It was also agreed that Marazion Wives would be asked to oversee the catering.
  • Asset Risk Assessments. The clerk said that these were available for distribution and would be distributed at the next meeting
  • Website, this is to be deferred to January 2020
  • Renewal of Wallgate Service Contract and authorise the Clerk to sign the renewal. It was proposed by Cllr Collins that the contract be renewed and that the clerk be authorised to sign it. This was seconded by Cllr Trudgen and carried unanimously.
  • West Cornwall bee-keepers’ invitation. The clerk read out the invitation e-mail

Financial and Confidential matters

463 Receive and approve Bank Reconciliation statement, profit and loss account, Prior Year report and Budget variance report. None available.

464 Set Precept for the year 2020/2021. The clerk, having circulated his report, and in view of its contents, the Council felt that the Precept should not be increased but should remain at exactly the same level as it now is, namely £56,498.00. It was proposed by Cllr Collins, seconded by Cllr Reynolds and carried unanimously, that the Precept for the coming financial year be set at £56,498.00

465 Receipts and Payments              

Receipts

  • Long Rock Memorials (additional wording for the late Mr. Stephens)                     £  17.50

(From Bank statement dated 7th November 2019)

  • EDF (Credit on Folly Field electricity)                                                                      £  39.25
  • Mr. F. I. J. Nicholas (garage rent)                                                                               £  50.00

Approve the payments listed on the payments schedule

THE SCHEDULE

  • James D. Jacoby (reimburse 100 x 2nd class stamps and 1 “Signed For”)                 £  65.55
  • Vaughan Glover (playground reports and work done in November)             £330.00
  • Complete Business Solutions Group Ltd (1 ream paper)                                           £  14.70
  • Marazion Chamber of Commerce (subscription renewal)                                         £  50.00
  • Malcolm Heather (cutting in November)                                                                   £831.50
  • Richard Tucker (grounds maintenance etc.)                                                               £  87.50

(From Bank statement dated 7th November 2019)

  • British Gas (Direct Debit [DD] toilet electricity)                                                       £112.20
  • EDF (sundry electric DDs)                                                                                         £236.00
  • Sage Software (by DD)                                                                                              £  24.00

It was proposed by Cllr Trudgen and seconded Cllr Walsh that the payments be paid, carried unanimously.

466 There being no further business the Mayor closed the meeting at 21.18 hours.

Town Mayor