Meeting Minutes 11/20, Tuesday 14th July 2020

VIRTUAL (ZOOM) MEETING 11/20 Present:          Cllrs Laity, Mrs. Hosking, John Nicholas, Trudgen, Mrs. Reynolds, Walsh, Vincent, Collins, Britten & Read (until 20.30 hours) Apologies:      Cllr Clayton Visitors:         Rev Paul Benney and Mr. Harvey Thomas (Head of Property for St. Aubyn Estates (“SAE”) and during the Public Speaking period only) (both as Zoom participants) Prayers:         […]

VIRTUAL (ZOOM) MEETING 11/20

  • Present:          Cllrs Laity, Mrs. Hosking, John Nicholas, Trudgen, Mrs. Reynolds, Walsh, Vincent, Collins, Britten & Read (until 20.30 hours)
  • Apologies:      Cllr Clayton
  • Visitors:         Rev Paul Benney and Mr. Harvey Thomas (Head of Property for St. Aubyn Estates (“SAE”) and during the Public Speaking period only) (both as Zoom participants)
  • Prayers:         Rev Benney led the Council in Prayers, before which the Council observed a minute’s silence in memory of the late Mr. Desmond Reynolds

148 Public Participation.

 Mr. Thomas briefed the Council on various matters, and took comments and suggestions from Councillors as follows:

  • Mr. Thomas updated the Council on the garden opening and said that visitor numbers had increased since 4th July, when restrictions were eased.
  • The Castle will open on 19th July, but arrangements for visitors will be the same as for the gardens, with pre-booked time-slots and restricted numbers, to aid social distancing.
  • The Godolphin Hotel is now open, and Mr. Thomas outlined plans for its future
  • The Overflow car parks will be open when need arises.
  • Cllr Reynolds mentioned comments she had received about confusion over the signage.
  • Cllr Laity enquired as to whether the Folly Field WC’s opening hours could be extended, as there was a need for them even after the car park gate had been closed. Mr. Thomas agreed that this could be done.

Cllr Sue Nicholas updated the Council on:

  • The fact that the North Street planning matter was still being investigated by senior officers. Cllr Collins expressed his displeasure with the way it was perceived the matter was being handled.
  • A new Highways manager has taken up post. He will be joining the next Community Network Panel meeting.
  • As speed monitoring data was now somewhat out of date, she was considering asking him to review speed monitoring.
  • In the lifting of lock-down, it is perceived by Cornwall Council that the biggest issue will be the effect on families, where members have lost their jobs.
  • She will investigate the possibility of providing a polite, pro forma, letter about considerate parking that could be issued to residents who encounter problems

149. Mayor’s Report.The Mayor reported that he had attended the funeral of the late Mr. Desmond Reynolds on 11th

150 Minutes of the Council Meeting held on 23rd June 2020. The Minutes having been circulated previously it was proposed by Cllr Walsh, and seconded by Cllr Trudgen that the minutes were deemed to be a true and correct record, carried unanimously.

151Matters arising from previous Minutes.

    1. Minute 423(b)(vii) of 19/19 (Removal of excess soil from the cemetery). As it was felt that it would be disruptive to the new graves close to the soil, and to family members visiting those graves, it was decided to leave this in abeyance for the time being until such time as the cemetery extension had come on stream. The clerk was asked to investigate how many of the remaining grave spaces in the cemetery had already been pre-sold
    1. Minute 430 of 20/19 (replacement of noticeboard). There was nothing to report.
    1. Minute 026(c)(i) and (ii) of 02/20. (Folly Field toilets). The works, having been completed, it was agreed that this matter could now come off the agenda.
    1. Minute 049(i) of 04/20 (flaunching in drain serving WCs in the Square). Cllr Read reported that he was still having difficulty in finding any contractor interested in doing the work, or wanting to quote for it. He will continue to look.
    1. Minute 078 of 06/20 and 090 of 07/20 (RoSPA report re. Football Field playground). Extensive refurbishment work having now been commissioned, it was agreed that this item could now come off the agenda.
    1. Minute 094 of 07/20 (Footpath 14). Cllr Laity reported that he had contacted the Community Network Manager to arrange a site meeting with all interested parties. This is now waiting on him.
    1. Minute 102 of 08/20 (Maypole Garden flagpole). Cllr Trudgen updated the Council.
    1. Minute 120 of 09/20 (Playground Closure Review). Cllr Collins updated the Council on the Webinar he had attended, and read out the Cornwall Council recommended notice. The clerk reported that the playground at St. Piran’s Hall was now open and that Mr. Glover was doing an enhanced cleaning regime, twice a week. The Council did not think it was possible to do any form of cleaning. After further discussion it was proposed by Cllr Collins that the Folly Field playground be opened after Mr. Glover had done a risk assessment and the usual checks and had put up notices. This was seconded by Cllr Trudgen and carried by 8 votes in favour with 1 vote against (Cllr Read having left the meeting prior to the discussion of, and voting on, this issue.
    1. Minute 127 of 09/20 (Covid-19 Asset Risk Assessments). These having been done, it was decided that the item could come off the agenda, but the Mayor reminded the councillors responsible for the assorted assets that they should keep these under review.
    1. Minute 123 of 09/20 (Eligibility for grant). It having been ascertained that no grant was available, the item can come off the agenda
    1. Minute 136 of 10/20 (Beacon Brazier). Cllr Walsh reported that he and Cllr Trudgen had inspected, and that it was felt there was a need for a hand rail on the right and a guard rail on the left, in view of the steep drop. Cllrs Walsh and Trudgen will liaise over the preparation of a schedule of work.
    1. Minute 140(a) of 10/20 (Tenders). After discussion, it was proposed by Cllr Reynolds that the existing contracts be extended for a year. This was seconded by Cllr Collins and carried unanimously.
    1. Minute 16(m) of 02/20 and 48(l) of 04/20 (Bin for Folly Field). After discussion it was unanimously decided (on the proposal of Cllr Collins, seconded by Cllr Britten) not to proceed with DCW, but to get Biffa (as successors to H&A waste in Redruth) to provide a rubbish bin.
  1. Items deferred until end of Lock-down

 As the lock-down provisions had been eased, the Council considered the various items that had been deferred, and decided as follows:

  1. Minute 398 of 18/19 (Old lamp posts). This should go back on the agenda for action
  2. Minute 418 of 19/19 and 393 of 18/19 (Governance Review). This can be removed from the agenda, Cllr Sue Nicholas having updated the Council on progress.
  3. Minute 423(b)(vi) of 19/19 (Refurbishment of undertaker’s hut at the cemetery). This having been excellently completed by Mr. Hope, it can be removed from the agenda
  4. Minute 423(b)(xi) of 19/19 (paint steps between Turnpike Road and St. Levan Road). The clerk was asked to pursue this.
  5. Minute 013(a) of 01/20 (Litter bins). This can come off the agenda
  6. Minute 053(a) of 04/20 (Painting the Dollan). This will be considered once the damage claim (to be reported under Clerk’s report) has been settled and the work done.
  7. Minute 062(b) of 05/20 (Letter from Marazion Playing Fields Association). This can come off the agenda
  8. Minute 066 of 05/20 (Stone at entrance to Warspite Way). This should go back on the agenda for action
  9. Minute 462(b) of 22/19 (Asset Risk Assessments). These should go back on the agenda for consideration and action
  10. Minute 050(iii) of 04/20 (Operation London Bridge). This should go back on the agenda for action

Finance

153. Statement of Accounts (Estimated)

  • Current Account                                 £       100.00
  • High Interest Business Account         £  28,207.25
  • NS & I Account                                  £189,673.02

 

  • Petty Cash spent in June                     £0.00

 

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Richard Tucker (gardening works)                                                                 £    67.50
  • Andy Hope (work to the undertaker’s hut at the cemetery)                           £  400.00
  • Cllr Syd Trudgen (to reimburse postage of flag pole winch to Harrisons)    £      3.10
  • Glassfibre Flagpoles Ltd (equipment to repair flagpole)                               £  359.88
  • Helen Greig (book-keeping services)                                                 £  374.28

From Community Account statement of 8th June 2020 (direct debits)

  • EDF (sundry electrical direct debits)                                                             £   233.00
  • Sage Software Ltd (accounts programme rental)                                           £     24.00
  • BT (telephone bill)                                                                                         £   229.84

Receipts

From Community Account statement of 8th June 2020 (direct credits)

  • HMRC (VAT credit)                                                                                       £1,666.10
  • Mr. Clemo (allotment rent)                                                                             £     15.00
  • Mr. F. I. J. Nicholas (garage rent)                                                                   £     50.00

It was proposed by Cllr Hosking and seconded Cllr Britten that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously.

154 Planning

 Applications for Planning Permission. Cllr Read had left the meeting by the time the following applications were considered

PA20/04220. Replace roof coverings and associated rainwater goods to a combination of pitched and flat roofs. Marazion School. Project Manager: Caroline Cragie, Cornwall Council. It was proposed by Cllr Britten, seconded by Cllr Collins, that this application be supported. Carried unanimously.

PA20/05041. Construction of a detached dwelling. Land south of 1 Mount View Terrace. Mr. Ben Matthews. It was proposed by Cllr Collins that the application be opposed on the following grounds: Highways: (a) the access from the road was poor (b) the visibility was poor, and (c) it was not evident from the plans that vehicles could drive in, and out, of the premises in forward gear and also that the proposal represented overdevelopment of the site, with lack of amenity space. This was seconded by Cllr John Nicholas and carried unanimously.

Application for Planning permission approved by Cornwall Council

PA20/03255. Mr. Michael Platt. Blue Horizon, Fore Street. Change of use of guesthouse to a single residential property

PA20/00461. Mrs. Elizabeth Seagrove. Chy an Mor, North Street. Listed Building Consent for construction of new kitchen and two en-suite bathrooms.

155 Correspondence

E-mail from resident concerning parking on the Godolphin Estate. Cllr Reynolds proposed that Cllr Sue Nicholas’ suggestion (that she sends a redacted copy of the resident’s e-mail to the new Highway Manager) be adopted, with a letter being sent to the resident to see if some consensus could be reached amongst the residents.

156 Councillors’ Reports

  • Adoption of Marazion Business Plan (Cllr Laity). The Business Plan having been previously circulated and discussed, it was proposed by Cllr Britten that it be adopted. This was seconded by Cllr Vincent and carried unanimously. It was agreed that this could be provided to Mr. Hudson, the Internal Auditor.
  • Stone on the Square (Cllr Laity). It was unanimously agreed that this needed to be retouched (on the proposal of Cllr Laity, seconded by Cllr Britten)
  • New Clerk’s recruitment update (Cllr Laity). Cllr Laity updated the Council
  • New email address for Town Clerk (Cllr Laity). Cllr Laity updated the Council and will pursue this.
  • Opening of The Square Toilets (Cllr Laity). This was discussed at length. It was pointed out that there were considerable cost implications as it would cost in the region of £570 per week to have deep-cleaning measures in force (this works out at £29,640 per annum). It was felt that a lower figure could be obtained for this service. Cllr Collins proposed that Mr. Thomas be contacted with a view to his trying to negotiate a figure of between £200 and £300 per week and, if so, the Square toilets be opened as soon as possible for the 6 weeks until the school term starts in September. This was seconded by Cllr Trudgen and carried unanimously
  • VJ Day (Cllr Laity). Cllr Laity said it would be unlikely that this could be marked as would have been liked, and consideration will have to be given to some way in which a wreath, or wreaths, could be laid.
  • Cllr Laity mentioned the fact that Marazion in Bloom was shortly to be judged and that the Allotments needed to be judged within the next fortnight. Cllrs Vincent, Walsh and Trudgen agreed to do this.
  • Cllr Laity reminded councillors that SAE had not been billed for the gales of rent due on the March and June Quarter Days. Although payment need not be made, it was felt that, on advice received, these demands should be raised, and the clerk was instructed accordingly.
  • Cllr Trudgen feels that the owner of a takeaway food outlet should be formally asked to sponsor a wheelie bin to accommodate the detritus that is generated. It was, on the proposal of Cllr Trudgen, seconded by Cllr Britten, agreed that this be done, and the Clerk was instructed to write accordingly.

157 Clerk’s Report

  • Damage to the Dollan. The Clerk reported on the fact that the Delivery Driver’s insurers had accepted liability, and the procedures now to be followed.
  • The clerk updated the Council on the Annual Audit.

158. There being no further business the Mayor closed the meeting at 21.34 hours.

Town Mayor