Meeting Minutes 15/19, Tuesday 13th August 2019

Present:          Cllrs Laity, Collins, Mrs. Hosking, Mrs. Reynolds, Vincent, Nicholas, Trudgen, Walsh & Read Apologies:      Cllrs Britten & Clayton and Cllr Sue Nicholas CC Visitors:         Reverend Kirsten Norfolk, Sally Thorburn and Chris Guellard  Prayers:         The Reverend Kirsten Norfolk led the Council in Prayers. 340. Public Participation Ms Thorburn spoke in explanation of her, […]
  • Present:          Cllrs Laity, Collins, Mrs. Hosking, Mrs. Reynolds, Vincent, Nicholas, Trudgen, Walsh & Read
  • Apologies:      Cllrs Britten & Clayton and Cllr Sue Nicholas CC
  • Visitors:         Reverend Kirsten Norfolk, Sally Thorburn and Chris Guellard
  •  Prayers:         The Reverend Kirsten Norfolk led the Council in Prayers.

340. Public Participation

Ms Thorburn spoke in explanation of her, and Mr. Guellard’s, planning application (PA19/06367). In doing so she said that the extension was to be used for their respective elderly mothers and, ultimately, for themselves in old age, thereby “age-proofing” the property.

341. Mayor’s Report.During the month of July the Mayor attended the following events, on the 7thRedruth Civic Service, on the 10tha Coffee Morning at The Godolphin Hotel in aid of Cornwall Hospice Care, on the 12tha Coffee Morning at The Godolphin Hotel for Marazion School Beach School, on the 14thHelston Civic Service and on the 25tha Station Reception at Royal Navy Air Station Culdrose.

342 Minutes of the Council Meeting held on 23rdJuly 2019.The Minutes having been circulated previously it was proposed by Cllr Trudgen, and seconded by Cllr Vincent that the minutes were deemed to be a true and correct record, carried unanimously.

Matters arising from previous Minutes.

343. Minute 325(Drysack Lane). Cllr Trudgen reported that Mr. Tucker had now cleared this up, and that it was looking much better

344. Minute 329 (Rosehill Gulley). Cllr Trudgen reported that he had spoken with Malcolm Heather and that he will spray in due course.

345.Minutes 325, 328 & 338. Cllr Laity updated the Council on these items, following the meeting with Mr. Harvey Thomas

346 Minute 326(Highways). Cllr Laity informed the Council that he had e-mailed the Highways Officer at Cormac about the outstanding Highways issues, but to date, he had had no reply.

347.(Redacted)

Finance

348 Correspondence. Receive and approve bank reconciliation statement to 5thJuly 2019. This having been previously circulated, was noted and approved

349. Statement of Accounts (Estimated)

  • Current Account                                 £       100.00
  • High Interest Business Account         £  69,725.87
  • NS & I Account                                  £188,441.87

 

  • Petty Cash spent in July                      £0.00

 

Payments

  • James D. Jacoby (Salary)
  • HM Revenue & Customs (Tax and NI)
  • Marazion Town Trust (Hire of Chamber £1,000.00, Museum
  • rent £1,500.00, Buildings Insurance £650.00)                        £ 3,150.00
  • Coodes LLP (agreed settlement payment)                                                     £20,000.00
  • FW Beard (sexton’s fees for the late Mr. Pellow’s interment) £ 300.00
  • 1stOffice Equipment Ltd (photocopier charges)                                            £       79.54
  • Richard Tucker (sundry maintenance work) – 2 invoices totaling                 £     122.50
  • Cllr Derek Laity (Mayor’s allowance for the year 2019/20)                          £  1,130.00
  • Stephens Scown (legal fees from 01.06.19 to 25.07.19)                                £   1,812.00
  • Dulux Decorator Centre (supplies to decorate bench at Drill Hall)               £        12.50
  • Malcolm Heather (cutting work in July)                                                        £   1,116.00
  • Robert Hosking (bench at Drill Hall, invoice as per his quote)                     £      150.00
  • Helen Greig (bookkeeping services in July)                                                  £      110.00
  • Andy Hope (repairs to steps and hand rail at the Beacon, as quoted)            £      500.00
  • HAGS-Smp Ltd (parts for play equipment)                                                   £     366.91

Direct Debits (June bank statements)

  • EDF (sundry electricals)                                                                                 £     239.00
  • Sage Software (Sage accounting programme)                                               £       24.00

Receipts

  • Penwith Funeral Services (the late Mr. Stephens’ interment)                        £     591.00

By direct credit (June bank statements)

  • Mr. Johnson (hardstanding rents)                                                                   £150.00
  • Mr. Reid (hardstanding rent)                                                                          £  75.00
  • Ms Sainsbury (hardstanding rent)                                                                  £  75.00
  • Mrs. Mock (hardstadning rent)                                                                       £  75.00
  • Mr. Garrett (hardstanding rent)                                                                      £135.00
  • Mr. Nicholas (garage rent)                                                                              £  50.00

It was proposed by Cllr Reed and seconded Cllr Hosking that the Statement of Accounts be accepted as a true record, and that the invoices be passed for payment, carried unanimously. With regard to Mr. Hope’s work to the Beacon Handrail, Cllr Trudgen reported that he had inspected the works and that they had been excellently carried out.

350 Planning

Applications for Planning Permission. Before any of the following applications were considered, Cllr Read declared an interest and left the room, not returning until they had all been determined.

    1. PA19/06116. Certificate of lawfulness for existing use of full drainage works, and access to Plots 1, 2, 3. Henfor Farm, Turnpike Road. Mr. S. Mann. It was proposed by Cllr Trudgen, seconded by Cllr Vincent and carried unanimously that the application be supported
    2. PA19/06367. Extension to dwelling. Hogus View, Green Lane. Mr. Chris Guellard & Mrs. Sally Thorburn. Before this application was considered, Cllr Laity declared an interest and left the room, after which Cllr Collins chaired the meeting for this item. It was then proposed by Cllr Vincent, seconded by Cllr Walsh and carried unanimously that the application be supported. Cllr Laity then returned and resumed the Chair.
    3. PA19/06534. Proposed conservatory extension to the front elevation of an existing domestic dwelling. 2 Godolphin Drive. Mr. & Mrs. Booker. It was proposed by Cllr Walsh, seconded by Cllr Trudgen, and carried unanimously, that the application be supported.
    4. PA19/06758. Application for tree works within a Conservation Area: felling of trees (1 Sycamore and 5 very small Elm trees). Mr. Harvey Thomas, St. Aubyn Estates. It was proposed by Cllr Collins, seconded by Cllr Vincent and carried unanimously, that the application be supported.

Application for Planning permission approved by Cornwall Council.

    1. PA19/04143. Mr. & Mrs. Harvey. Sowenna, Gwallon Lane. Proposed garage and rear extension with associated works.
    2. PA19/03637. Mr. & Mrs. Garrett. Little Kantara, Fore Street. Amendment to previously approved scheme for installation of new French doors and bi-fold doors to include minor ground floor infill extension.
    3. PA19/03914. Ms Sally Cattran. Land north east of the Gew, the Gew, West End. New detached dwelling and garage.

Land adjacent to Rose Cottage, North Street. PA18/03096. After discussion, and viewing the approved plans and photographs taken by Cllr Read, and following advice received from the Clerk and the Monitoring Officer at Cornwall Council, it was decided to carry this forward to the next meeting, so it could be advertised on the next agenda

351 Correspondence

  • E-mail from Galliford Try re. street name for Churchway Development. The e-mail from Galliford Try having been previously circulated, and after discussion, it was proposed by Cllr Laity that the new street should be named “Warspite Way”. This was enthusiastically seconded by Cllr Trudgen and carried unanimously.
  • E-mail from Rev. Thomas re. cemetery. This, having been previously circulated, was noted. Cllr Laity said it was pleasant to receive compliments. It was generally felt that the cemetery was maintained to a high standard.
  • Great Western Dog Walk. It was agreed that this could take place, but the clerk was asked to remind the organisers that dogs should be kept on leads on the Folly Field and that owners should be asked to clear up after their dogs
  • Confirmation from Cornwall Council of Public Footpath Diversion Order re. Footpath 15. This, having been previously circulated, was noted.

352 Councillors’ Reports

  • Meeting with Playing Fields Association (“PFA”) (Cllr Laity). Cllr Laity updated the Council and it was agreed that there ought to be a meeting between the mayor and 2 councillors from the Playground subcommittee and the PFA, both in relation to the Lease and the possible extension of the Playground. The clerk was asked to write to the secretary of the PFA, and Cllr Reynolds will advise as to when would be a convenient date.
  • Folly Field waste bin (Cllr Reynolds). It was agreed that consideration of this, and waste collection arrangements (once the current arrangements under which Cory emptied the bins under discussion came to an end in April 2020), should be deferred to one of the meetings in January 2020
  • Letter re. inconsiderate parking (Cllr Laity). As Cllr Sue Nicholas CC was not present, it was decided to carry this forward.
  • Removal of traffic island at West End (Cllr Laity). Again, as Cllr Nicholas was not present, it was agreed to carry this item forward.
  • Cllr Laity reported on the lack of response to enforcement matters by Cornwall Council, and the clerk was asked to put the Gew, the Witch Ball at the Lookout, and the balcony at Seacrest on the next agenda
  • Cllr Reynolds asked that the Island Field allotments be put on the next agenda, in view of the rubbish bins kept behind the allotments and the rat infestation problem, about which there had been complaints
  • Cllr Laity updated the Council regarding the Emergency Plan and on the fact that he and Cllr Reynolds will meet with the Safety Lead for St. Aubyn Estates on The Mount
  • Cllr Trudgen updated the Council about the tap problem in the Disabled Toilet at the Folly Field and that Mr. M. Thomas Ayotte had been asked to deal with it. Cllr Hosking raised the matter of the Disabled Toilet not being locked at night and Cllr Nicholas reported that he had raised this with the Godolphin Arms

353 Clerk’s Report

  • Resolve (pursuant to Standing Order 22) to execute Deed of Release relating to East End Garages. It was proposed by Cllr Read that the Deed be signed. This was seconded by Cllr Hosking and carried unanimously
  • Earmarked Reserves. The list prepared by the Mayor and Cllr Read having been previously circulated it was, after discussion, proposed by Cllr Read that they be adopted. This was seconded by Cllr Walsh and carried unanimously.
  • Agree final text of the 2018 version of the NALC Model Standing Orders. These having been previously circulated, along with CALC’s explanatory paper, it was proposed by Cllr Trudgen, seconded by Cllr Walsh and carried unanimously, that the final text be agreed

354. There being no further business the Mayor closed the meeting at 20.46 hours.

Town Mayor