Meeting Minutes, 30th March 2020

Minutes of Marazion Covid Response Forum ‘Zoom’ conference 8.00pm Monday 30th March 2020   Action Present Town Mayor Derek Laity (Chair),  Deputy Mayor William Collins, Cllr Gabbie Reynolds, Julia Greig, Rev, Mike Kearnon, Paul Elliott. Rev Paul Benney joined at 8.20pm  due to technical issues. Apologies None   Introduction This is the first formal meeting […]

Minutes of Marazion Covid Response Forum ‘Zoom’ conference

8.00pm Monday 30th March 2020

 

Action
Present Town Mayor Derek Laity (Chair),  Deputy Mayor William Collins, Cllr Gabbie Reynolds, Julia Greig, Rev, Mike Kearnon, Paul Elliott. Rev Paul Benney joined at 8.20pm  due to technical issues.
Apologies None
 

Introduction

This is the first formal meeting of what is now to be called the Marazion Covid Response Forum, and follows an informal meeting of all those present at the Town Hall on 9th March prior to ‘lockdown’

 

It was agreed that the Marazion Covid Co-ordination Forum will act as a committee whose purpose is to facilitate co-ordination and communication between the various individuals, bodies and organisations involved in the ‘Marazion Covid Support Group’ (MCSG) to exchange ideas and thereby avoid duplication of effort.

 

The Marazion Covid Co-ordination Forum will not itself commission any action and it, and any person named in this paper, is not responsible for any act or omission of the various individual volunteers, bodies or organisations providing support.

 

The MCSG comprises members of the local community acting in their individual capacity, who have volunteered to provide practical support to residents of Marazion during the Covid 19 health crisis.

 

 

Derek Laity

Marazion Council

DL identified the following roles for individuals present:

Marazion Mayor: Derek Laity (Forum Chairman & Local Authority Liaison)

Marazion Chamber of Commerce: Paul Elliott (MCSG Administrator)

Volunteer Coordinator:  Mike Kearnon (MCSG Operational Logistics)

Marazion Churches Together:     Rev Paul Benney / Julia Grieg (Pastoral support & phone buddies)

Marazion Deputy Mayor: Billy Collins (Forum Deputy Chairman)

Councillor: Gabbie Reynolds (Deputy Local Authority Liaison)

 

Derek reported that he was acting as coordinator between the town and Cornwall Council and was in regular contact with Cllr Sue Nicholls and James Hardy.

 

Details of vulnerable persons were being notified and passed to James Hardy by Town Clerk James Jacoby.

 

DL reported that the two children’s play parks and public toilets were closed, as was the main St Aubyns Folly Field car park.

 

Mike Kearnon

Marazion Covid Support Group

MK reported that ‘Flu Buddy’ post cards had been hand delivered by volunteers  to every address in Marazion and that 50 posters are now displayed at locations around the town including Marazion Surgery,  Baden House Pharmacy, Cobble Corner, Trevener Road stores, other shop windows and telegraph poles around the town. Details are also on the MCSG facebook page and Chamber of Commerce website / facebook page.

 

The cards and posters display the ‘Helpline’ number 01736 339282 . The helpline is staffed daily from 8am x 8pm with an answerphone for out of hours calls.

All calls are recorded on a shared spreadsheet together with action to resolve the issue.

 

To date 32 calls had been received in the first 10 days  – mostly relating to requests for shopping or prescription deliveries.

 

6 x Reflective tabbards have been printed by Plusprint with ‘Marazion Support Volunteer’. They will be used when shopping to prevent stares and comments when buying for 6 people at a time.

PE said the Chamber of Commerce would pay for the tabard printing.

 

Shopping for 6 people simultaneously is challenging as each person writes a list in different order, so there’s lots of coming and going to find items.

 

The question of how people pay for shopping has posed some difficulties. Some people have paid by BACS in advance and been given change. Others pay by cash. Some have given Mike their bank card for ‘swiping’.

Use of cards with PIN numbers is obviously not ideal – but in some cases is the only option with trusted shoppers. Receipts are always provided with the shopping.

 

Julia Greig / Paul Benny

Marazion Churches Together

JG representing All Saints Church has been calling members of the congregation as has PB to the Methodist congregation. Both churches recognise the need to extend the ‘phone buddy ‘net to include older generation and therefore ‘vulnerable’ non-church goers in Marazion in need of a listening ear and chat to relieve the boredom of self isolation.

 

MK wanted to establish that calls to non-church goers would not be ‘churchy’ and was reassured to that effect. JG said the conversation would be welfare based and led by the person called who may or may not wish to mention ‘churchy stuff’.

 

Call takers can identify ‘vulnerable’ callers and ask if they’d like to be added to the ‘phone buddy’ list.

 

PE said there are several people who have volunteered to be phone buddies and he will pass the names to Julia.

 

 

 

PE to ensure Call takers ask callers if they’d like to be added to the ‘phone buddy’ list.

 

 

 

 

 

 

 

 

 

 

PE to provide phone buddy volunteer list to Julia.

Gabbie Reynolds

Town Council

GR mentioned some tension with Baker Tom coming to town when local shops / cafes like Jordans were providing services. It is important we support local businesses.

 

Cobbles Corner and Trevenner Road stores also sell bread and Jordans do home delivery.

 

PE said he was re-posting and promoting food deliveries by local businesses – most recently Katies Hot Pots who were delivering frozen ready meals that they have produced.

 

Paul Elliott

Chamber of Commerce

PE has produced a ‘Volunteer and Staying safe’ guide for sharing with all volunteers, on the website and social media.

 

PE has produced a Corona ‘contingency plan’ to formalise the Marazion Covid Support Group.

 

PE said MCSG had registered with Volunteer Cornwall who were content that we manage and respond to all calls for support in Marazion.

 

They had asked for 3 volunteers to be identified for regular pharmacy collection and deliveries which has been done (Paul & Judith Vincent, Victoria Johns and Jacquelin Edwards)

 

PE suggested that membership of the Forum should be extended to the Surgery.

 

PE said that after initially attempting take away services and home delivery when social isolation was imposed, most businesses in Marazion had now closed when lockdown was announced.

 

PE commended Gov’t support for small businesses through rates relief and furlough arrangements and was posting up to date advice on what’s available on the chamber website from the Government and Federation of Small Businesses and Cornwall Growth Hub.

 

 

 

 

 

 

 

 

 

 

 

DL to contact Surgery practice Manager

Deputy Mayor William Collins WC thanked and congratulated everyone involved for coming together so efficiently in such a short time for the benefit of the whole community.

 

AOB Mikey Greig the Mount Harbour Master said that they were coping well and had sealed off the island to all visitors. If they needed support they knew where to call.

 

Meeting closed at 9.17pm

Next Zoom meeting will be 8pm on Monday 6th April